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HomeMy WebLinkAbout11/25/74 Board of Public Works MinutesI Z' REGULAR MEETING NOVEMBER 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, November 25, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. ACKNOWLEDGEMENT RECEIVED - FAMILY OF J. EMMETT MILLER The Board received an acknowledgement of thanks from the family of J. Emmett Miller, Mayor Miller's father, for the expression of sympathy received. PUBLIC HEARING - VACATION RESOLUTION NO. 3406, 1974 This being the date set, hearing was held on Vacation Resolution No. 3406, 1974 for the vacation of Sunnymede Avenue from the west right-of-way line of 35th Street to the west line of Lots 7 and 18 of Jerome First Addition to the City of South Bend as amended. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. James Groves, Attorney for the petitioner, the Whitmore Corpor- ation, was present and said he would answer any questions. He said the vacation is being,requgsted.as part of a rezoning proposal which will be presented to the Area Plan Commission in the near future. No remonstrators having appeared and no written reponstrances having been filed, upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3406 and said portion of Sunnymede Avenue is vacated. The City'Engineer is directed to prepare an assessment roll showing the award of damages and the assessment of benefits to the surrounding properties. RECEIPT OF LETTER - ZUCKERBERG UNIFORM COMPANY The Board received a letter from the Zuckerburg Uniform Company. It was received on Wednesday, November 20 and was not marked "Sealed Bid". The letter was opened and it indicated that the company was not submitting a bid on Bureau of Fire Uniforms for next year. RECOMMENDATION RE: PETITION TO VACATE A PORTION OF COLFAX AVENUE AND A NORTH -SOUTH ALLEY The Board received a recommendation from the Area Plan Commission in regard to the petition of the O'Brien Corporation to vacate Colfax Avenue from Jackson Street west to the first north -south alley and the north -south alley from Orange Street to Washington between Brookfield and Jackson. The Area Plan Commission held a hearing on the petition and recommended the vacation favorably to the Board. Upon motion made, seconded and carried the recommendation was ordered filed and the petition was referred to the Division of Engineering for preparation of the Vacation Resolution. RECOMMENDATION RE: PETITION TO VACATE THE ALLEY BETWEEN ST. LOUIS AND ST. PETER STREET. The Board received a recommendation from the Area Plan Commission in regard to the petition of St. Joseph Hospital to vacate the north - south alley east of St. Louis, running south from Madison to the first cross alley. The ARea Plan Commission held a hearing on the petition and recommended the vacation favorably to the Board. Upon motion made, seconded and carried, the recommendation was ordered filed and the petition was referred to the Division of Engineering for preparation of the Vacation Resolution. REGULAR MEETING NOVEMBER 25, 1974 REPORT - PETITION FOR SIDEWALKS ON MIAMI; STREET The Board received a report from the Bureau of Design and Admin- istration in regard to the request for sidewalks on Miami Street from Ireland Road to Kern Road. The report indicated that the preliminary investigation revealed the project cost would be $30,000 for one side and $60,000 for both sides. This would result in a frontage assessment of about $5.70 a foot. It was also pointed out that bypass construction in the area is. eminent.. Most of Miami Street in this area does not have curbs. The report continued that the project would probably not be favorably received by the people and firms to be assessed. The recommendation offered two alternatives: 1. To deny the petition and 2. to engage an engineer to do sufficient preliminary work to establish firm costs and a preliminary assessment roll. City participation, if -any, should be determined. Upon motion made, seconded and carried, the Board directed that the Department of Public Works engage an engineer to do sufficient preliminary work to establish firm costs and a preliminary assessment roll. City participation, if any, should also be determined in this preliminary study. O RECOMMENDATION - PETITION TO VACATE ALLEY BETWEEN PHILLIPA AND CARLISLE STREETS all GL; The Board received a report from the Bureau of Design and Administration W that the petition of Al and Sara Mickelson to vacate the north and south alley between Phillipa and Carlisle Streets, from Dunham Street south to the first alley south of Dunham Street, had been reviewed and there is no objection to the vacation subject to the existing utilities. Upon motion made, seconded and carried, the recommendation was filed and the petition was referred to the Area Plan Commission for preliminary review and recommendation. CHANGE ORDERS APPROVED - FIRE STATION NO. 4 The Board received Change Orders in the construction of Fire Station #4 from Muia Construction Company. Change Order No. 4 was an increase of $830.00 and is to install an 8' masonry wall to separate the day room and the dining room in the station. Upon motion made, seconded and carried, the change order was approved. . Change Order No. 5 was an increase of $9,962.00 and was for the installation of curbs, pavement, drywells and sidewalk. Upon motion made, seconded and carried, the Board approved the Change Order. REQUEST TO SELL ROSE BOWL PROGRAMS APPROVED A request to sell Rose Bowl Programs by the Big Brothers/Big Sisters Organization was tabled to obtain information regarding the location of the sale. They requested that they be allowed to sell the programs from December 4 through December 14 at various locations on River Bend Plaza. Upon motion made, seconded and carried, the request was approved with the stipulation that only the pedestrian areas of the Plaza be used for the sale. REPORT - OLIVE STREET PENN CENTRAL CROSSING The Bureau of Traffic and Lighting reported to the Board that a request to have repairs made to the Olive Street Penn Central Crossing had been investigated. The crossing is rough and in need of repair. A letter has been sent to the Penn Central Division Engineer informing him of the conditions and requesting that action be taken. It was noted that, in the past, the railroad has authorized patching by the Bureau of Streets and then has reimbursed them for the work done. Upon motion made, seconded and carried, the report and the letter to the Penn Central Railroad were filed. It was requested that the Bureau of Traffic and Lighting follow up on the repair work. 25 REGULAR MEETING NOVEMBER 25, 1974 AWARDING OF BID - BUREAU OF FIRE UNIFORMS The Board received a recommendation from Assistant Chief Joseph V. Nagy that the bid of the Gerber Manufacturing Company had been reviewed.and should be accepted for Bureau of Fire Uniforms for 1975. Upon motion made, seconded and carried, the Board accepted the bid of the Gerber Manufacturing Company for Bureau of Fire Uniforms for 1975. LETTER RE: INTERSECTION OF MICHIGAN AND MARION The Board received a letter from Miss Helen Lassu, 125 W. Marion St., asking that the intersection of Michigan and Marion be investigated because of the dangerous conditions for pedestrians. She suggested that a walk button be installed so pedestrians could cross the intersection. Upon motion made, seconded and carried, the Board referred the letter to the Bureau of Traffic and Lighting for review and recommendation. AWARDING OF BID - BUREAU OF SOLID WASTE VEHICLES Michael L. Vance, Fiscal Officer for the Department of Public Works, reported to the Board that the bid of Shamrock Ford for three cabs and chassis had been reviewed and could be accepted. Upon motion made, seconded and carried, the Board accepted the bid of the Shamrock Ford Company for three cabs and chassis for the Bureau of Solid Waste at a total bid price of $31,412.71. RECOMMENDATION - ELWOOD AVENUE SIDEWALKS The Board received a recommendation from the Department of Public Works following their review of the Barrett Law Project for the reconstruction of the Elwood Avenue sidewalks. It was recommended that the sidewalks past the Department of Parks and Recreation property be deleted from the project and the project then be approved. The Department of Parks has agreed to construct the sidewalks with their own personnel. It was further recommended that the Board of Park Commissioners be asked to verify this agreement in writing and that a tentative date for completion of the sidewalk construction be; indicated. Upon motion made, seconded and carried, the Board confirmed Improvement Resolution No. 3404, 1974 for the improvement of Elwood Avenue from Olive Street to Portage Avenue, excepting that portion on the south side of Elwood Avenue from Wilbur Street to the east line of Muessel Park, subject to the agreement, in writing, of the Board of Park Commissioners to install sidewalks along the park property on Elwood Avenue and to set a date for tentative completion of the sidewalk construction. RIDE -A -BIKE FOR COUNCIL OF RETARDED DENIED The Board received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that the request of the Council for the Retarded to hold a Ride -A -Bike on Sunday, April 27, 1975 had been reviewed with the Police Department and the Civil Defense Department. Because a March of Dimes Walkathon has already been approved for April 26, 1975) it was recommended that this request be denied. The Board's guidelines for such events required a two week period between each Walk. Upon motion made, seconded and carried, the recommendation was approved. The request of the Council of the Retarded was denied. They are to be contacted to see if they would like to submit an alternate date for consideration. REPORT - WEST.SAMPLE STREET SIGNALIZATION STUDY The Board received a full report from the Bureau of Traffic and Lighting of the West Sample Street signalization study. The report indicates that none of the warrants for signalization are met. There are some areas where there might be difficulty if signals were installed, and the signals might, in some cases, cause increased delay. It was noted that actuated signals could be installed by the industries in some areas. Upon motion made, seconded and carried, the full report was filed. 1 1 REGULAR MEETING NOVEMBER 25, 1974 1 TRAFFIC CONTROL DEVICE APPROVED The Bureau of Traffic and Lighting recommended that a two-hour parking limit,be installed at 2510 South Main Street to create a turnover of parking space and to eliminate all day parkers. Upon motion made, seconded and carried, the installation was approved. Notification is to be sent to any factories in the area. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended to the Boaxtd that the following bonds were in proper form and could be approved. Contractor's Bond for Steve P. Ross tO 12/31/75 Excavation Bond for John Rensberger Plumbing & Heating to 12/31/75 Excavation Bond for Fred Spromberg & Son, Inc. to 11/30/75 Contractor's Bond for Marathon Oil Company to 12/1/75 Contractor's Bond for From Building Company to 12/31/75 Upon motion made, seconded and carried, the bonds were approved to the dates listed. BOND RELEASED - ROBERT D. PEED The Board received a request to release the bond of Robert D. Reed and a recommendation from Ray S. Andrysiak, Bureau of Engineering, that the bond could be released. Upon motion made, seconded and carried, the Board released the bond of Robert D. Reed, effective November 25, 1974. RIVER BEND PLAZA APPLICATI?N APPROVED FOR SALVATION ARMY The Board received an application from the Salvation Army to operate three collection kettles on River Bend Plaza. Louis Wilcox, Director of River Bend Plaza, gave the application a favorable recommendation.. Upon motion made, seconded and carried, the application was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of November 12 through November 20 was received and, upon motion made, seconded and carried, was ordered filed. REQUEST FOR STREET LIGHT The Board received a request from Catherine Ades, 1102 N. St. Joseph Street, for a street light on St. Vincent Street, between St. Joseph and Foster Street. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:25 a.m. ATT CLERK