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HomeMy WebLinkAbout11/18/74 Board of Public Works Minutes240 REGULAR MEETING NOVEMBER 18, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, November 18, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. COUNCILMAN SZYMKOWIAK PRESENTS,PETITIONS RE: FIRE STATION 11 Councilman Walter Szymkowiak was present and submitted to the Board petitions signed by 2107 residents asking that the City retain Fire Station 11 at 2222 Lincolnway West. Mr. Szymkowiak asked that the Board give consideration to the request. Upon motion made, seconded and carried, the Board filed the petitions for review. BIDS - BUREAU OF FIRE UNIFORMS This was the date set for receiving bids for uniforms for the Bureau of Fire for 1975. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Shield Uniform Company South Bend, Indiana Bid form was submitted with no bid. Gerber Manufacturing Company Mishawaka, Indiana The Bid was as follows: Reefer Blouse Winter Cap, Officers Winter Cap, Privates Summer Cap, Officers Summer Cap, Privates Dacron Dress Pant, Winter Wool Dress Pant, Lightweight House Pant, Cotton Pant Belt Dress Shirt, Officers, Dress Shirt, Privates, Dress Shirt, Officers, Dress Shirt, Privates, Ties, Regular Ties, Snapper Cap Cover Set of Buttons, 13 per Raincoat, with liner Car Duty Jacket Boxer Shorts, Edmore Brief Shorts, Edmore House Pant, Dacron House Pant, Wool Work Shirt, Privates, Work Shirt, Officers, Work Shirt, Officers, Coveralls, w/lettering Suspenders Boots, Drivers Book, Knee Long Sleeve Long Sleeve Short Sleeve Short Sleeve set Long Sleeve Long Sleeve Short Sleeve Shoe, Double Leather Sole Shoe, Chukka Socks, Edmore T-Shirt, Edmore Boots, Zipper Oxford Rubbers Insulated Wellington Rainsuit Parka Winter Chief Caps Summer Chief Caps Bid was signed by and a 10% bid bond the bid. $85.00 66.50 9.95 8.95 9.90 8.85 25.75 28.75 9.75 2.50 17.95 17.95 16.95 16.95 1.40 1.95 .70 2.25 58.50 30.75 1.90 1.90 14.75 26.75 9.75 17.95 16.95 18.75 4.75 32.75 35.75 25.50 22.75 1.25 1.95 19.90 6.25 9.90 29.95 38.75 19.50 19.50 Terry Gerber accompanied 1 r� REGULAR MEETING NOVEMBER 18, 1974 White permapress.dress shirts. 9.75 White permapress dress shirt, short sl.8.75 Leather Gloves 4.90 Raincoat with liner 58.50 Cab Badge, Privates 8.25 Cap Badge , Lieutenant 8.25 Cap Badge, captain, silver 8.25 Cap Badge, Batt. z1_ cn Chief, Gold 8.75 Upon motion made,seaconded and carried, the bid was referred to the Bureau of Fire for review and recommendation. BIDS - CAB AND CHASSIS - BUREAU OF SOLID WASTE This was the date set for receiving bids for a cab and chassis for the Bureau of Solid Waste. The.Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read; ® Shamrock Ford South Bend, Indiana W Bid - Cab and Chassis $10,645.17 3 units - $31,935.51 Gx� Spare Tires 228.60 677.20 Less three trade-ins 1,200.00 Net Bid $31,412.71 Upon motion made, seconded and carried, the bids were referred to Michael L. Vance, Fiscal Officer. OPENING OF BIDS - GASOLINE PUMP AND KEY CONTROLLED PUMPS This was the date set for receiving bids for an underground gasoline tank, plus installation, and two key -controlled fuel dispensing pumps. The Clerk tendered proofs of publication of notice in the Tri-County News and the South Bend Tribune which were found to be sufficient. The following bdis were opened and publicly read: 10,000 GALLON UNDERGROUND FUEL TANK, PLUS INSTALLATION Cohagen Equipment Company 1112 N. Clay Street Mishawaka, Indiana Bid was signed by James Knapp non -collusion affidavit was in order and 10% bid bond was supplied. Bid - including materials and installation $91072.00 KEY -CONTROLLED FUEL DISPENSER PUMPS William M. Wilsons Sons, Inc. P. 0. Blx 309 Lansdale, Pennsylvania Bid - Two Gasboy-Keytrol Pumps Two Automatic Nozzles Bid was signed by John W. Ewan, non -collusion affidavit was in order and a certified check was supplied, $755.46 $4,172.00 Less 10% Net 25.00 Less 10% Net Net Bid $7,509.60 45.00 $7,554.60 Mr. Przybylinski, Manager of the Municipal Services Facility, was present and recommended that the bids be accepted. REGULAR MEETING NOVEMBER 18, 1974 Upon motion made, seconded and carried,, the Board accepted the bid of the Cohagen Equipment Company for a 10,000 underground gasoline, tank, plus installation, for a total bid price of $9,072.00. Upon motion made, seconded and carried, the Board accepted the bid of William M. Wilsons Sons, Inc, for two Gasboy-Keytrol Pumps and two automatic nozzles at a total bid price of $7554.60. PUBLIC HEARING- ASSESSMENT ROLL, MEADOWVIEW SEWERS This being the date set, public hearing was held on the Assessment Roll for the Meadowview Sewer Project, authorized under Improvement Resolution No. 3382, 1973. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. Mr. Farrand explained that the purpose of this hearing was to give any property owner a change to be heard regarding the amounts assessed against property on the assessment roll. There was no one present to be heard. Upon motion made, seconded and carried, the Assessment Roll was approved. PUBLIC HEARING - ASSESSMENT ROLL, PORTAGE GARDENS SEWERS This being the date set, public hearing was held on the Assessment Roll for the -Portage Gardens Sewer project authorized under Improvement Resolution No. 3392, 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Dewey Emerick was present and asked the Board how the assessment would have to be paid. Mr: Farrand explained that the Barrett Law Clerk would notify the property owners of the assessment. They would then have 30 days to pay the full amount in cash or could elect to pay the assessment in five installments, one each year, at 6% interest, billed with their tax bills. Mr. Chester Los asked the Board if the assessment he received was for two lots. The roll was checked and Mr. Los was advised this assessment was for two lots. Mr. George Rigley, 5311 Olds Avenue, asked the Board how the assessment was determined. David Wells, Manager of the Bureau of Design and Administration, informed Mr. Rigley that the assessment was figured on square footage, not front footage. Mr. Rigley asked that his assessment be checked against a neigbor's because the neighbor owns seven lots but was assessed lower than Mr. Rigley. The roll was checked and it was learned that Mr. Rigley owns more square footage. Mr. T. Brooks Brademas was present representing the First Community Development Corporation. Mr. Brademas said they wished to remon- strate against the sewer assessment against their property. Mr. Brademas said the Corporation, working in conjunction with the City Engineer and the Area Plan Commission filed a plat which was approved for the development of their property in this area. The approved plat included construction of sewers. Mr. Brademas said that no property of the Corporation will front on Linden Avenue or will benefit in any way from this sewer assessment. Mr. Brademas said he could not understand why this assessment would be made when they have been working with the City and the City required them to develop a sewer system, which they did. Mr. Wells said this same problem has occurred with other property owners. He said the Colpaert Realty Corporation faces the same situation. Mr. Wells said, in his opinion, the Board has followed legal procedures and acted respon- sibly in this matter. He said the Board might want to refer the matter to the City Attorney for his review. Mr. Brademas said if a property owner has had a plat approved and can show the City that the approved plat will not benefit at all from the sewer project, it does not seem logical that an assessment should be made against that property. Mr. Wells then suggested that Mr. Brademas contact his Attorney and the Barret Law Attorney for the City. Mr. Brademas said they have always tried to cooperate with the City. They have submitted their plats for approval, they have dedicated land to the City, have paid their taxes and have acted in a responsible fashion. He said in view of this cooperation he did not think the Board should suggest that he consult an attorney. He said they would want to take a second look at any future dealings with the City. Mr. Wells asked Mr. Brademas if a preliminary plat could be changed. Mr. Brademas said no, but there might be some modification of the approved plat. Mr. Farrand then moved that the Board approve the 1 1 Ll 243 REGULAR MEETING NOVEMBER 18, 1974 1 C CQ W W 1 1 Assessment Roll for Portage Gardens, with the execption of the property owned by the First Community Development Corporation and that this matter be referred to the City Attorney for review and a recommendation. Mr. Barcome left the meeting at 10:00 a.m, to attend the ,funeral of South Bend Police Officer Thomas DeRue. PAYMENT REQUEST APPROVED - CONSTRU TION OF FIRE STATION 4 Ed Bauer, Building Department, submitted to the Board a payment request for Muia Construction Company for work done on the construction of Fire Station #4 from October 8 to November 8. The payment request was in the amount of $34,587.90. Mr. Bauer also presented a progress report on construction. Upon motion made, seconded and carried, the Board approved the payment request and filed the progress report. JEWELWOOD ADDITION - PROJECT COMPLETION AFFIDAVIT, MAINTENANCE BOND AND PRIVATE SEWER CONTRACT A Project Completion Affidavit, Maintenance Bond and Private Sewer Contract submitted by Place and Company for Jewelwood Addition were presented to the Board. David A. Wells, Manager of the Bureau of Design and Administration, noted that also included was a cost justification sheet and two .sheets of plans. He recommended that the Project Completion Affidavit be approved and the other documents filed. Upon motion made, seconded and carried, the Board approved the Project Completion Affidavit for Jewelwood Addition and filed the Maintenance Bond, Private Sewer Contract, Cost Justification and plans. REQUEST TO SELL ROSE BOWL PROGPJUIS The Board received a request from John Sherburn, Executive of the Big Brothers/Big Sisters to sell Rose Bowl Programs from December 4 through December 14. They have received a permit from the Charitable Solications Commission. The request did not stipulate what locations would be used in selling the program. Upon motion made, seconded and carried, the request was tabled and the Clerk was directed to contact Mr. Sherburn and ask for the locations. . REQUEST FOR RIDE -A -BIKE PROJECT RECEIVED The Board received a request from Wanda Thorn, on behalf of the Council for the Retarded, to hold a Ride -A -Bike Project on Sunday, April 27, 1975. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. CHANGE ORDER - TOPICS PROJECT T6000(7) The Board received a Change Order in the Topics Project T6000(7), the McKinley, Hickory, Logan Intersection. The Change order decreased the contract by $538.25 and was to make adjustments to reflect as - built plans. Upon motion made, seconded and carried, the Change Order was approved. EXTRA WORK AGREEMENT APPROVED - TOPICS PROJECT T6000(7) The Board received an Extra Work Agreement for Topics Project T6000(7) the McKinley, Hickory, Logan Intersection for submission to the Indiana State Highway Commission. The agreement was a reduction to compensate for a lesser value of materials to conform to specifications. Upon motion made, seconded and carried, the Extra Work Agreement was approved. f: r REGULAR MEETING NOVEMBER 18, 1974 RECOMMENDATION FOR ACCEPTANCE - TOPICS PROJECT T6000(7) The Board received a report of inspection and a recommendation to the Indiana State Highway Commission that Topics Project T6000(7) the McKinley, Hickory, Logan Project, be accepted. Upon motion made, seconded and carried, the report and recommendation were approved. APPROVAL OF CONTRACT AND PERFORMANCE BOND - MIAMI-RIDGEDALE INTERSECTION The Construction Contract and Performance Bond with Morse Electric Company for the Miami-Ridgedale intersection were presented to the Board. Upon motion made, seconded and carried, the contract was signed and the performance bond was approved. RESOLUTION ADOPTED RE: ACCEPTANCE OF U. S. 20 BY CITY The Board received a letter from the Indiana State Highway Commission informing the City that when the U. S. 20 Bypass has been completed, portions of U. S. 20 in the City will be turned over to the City of South Bend and requesting that a resolution accepting this be approved. Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 19, 1974 RESOLUTION CONCURRING IN THE FUTURE CONVEYANCE TO LOCAL CONTROL OF PORTIONS OF: U. S. 20 (Lincolnway West) between intersection with U. S. 20 bypass northwest of South Bend and then easterly to the St. Joseph County -Elkhart County Line. WHEREAS, existing state statutes provide that the line or.actula location of a State Highway may deviate from the location of the public highway as actually traveled at such time such public highway was designated as a State Highway as may be deemed expedient by the State Highway Commission, in order to shorten distance, eliminate steep grades or sharp turns, widen narrow portions, or otherwise promote public convenience and safety; and WHEREAS, the Indiana State Highway Commission proposes to reconstruct the above noted segment of an existing State Highway and certain portions of the new facility may be on a new location removed from the present roadway. In such event, the State Highway Commission may designate that those portions of the existing roadway shall no longer be considered as a State Highway, and the same shall be conveyed to local jurisdiction; and WHEREAS, the Indiana State Highway Commission, as an established policy and practice will place such portions of raodway, which are to be conveyed to local control, in a reasonable state of maintenance compatible with anticipated usage as determined by the State Highway Commission; now THEREFORE, the City of South Bend does hereby agree to accept the conveyance of portions of the existing roadway within the -geographical limits of our jurisdiction into our maintained system of streets or roads upon completion of the construction of the new state highway facility, and notification of formal conveyance of the Indiana State Highway Commission. Dated this 18th day of November, 1974. s/ Rollin E. Farrand / James R. Seitz 1 REGULAR MEETING NOVEMBER 18. 1974 PAYMENT REQUEST APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS Payment Request No. 37 from the Sollitt Construction Company in the amount of $46,149.62 was received. Mr. Farrand explained that this request is for,the scum burner building. Upon motion made, seconded and carried, the Payment Request was approved. REPORT FILED - SAMPLE-SHERIDAN AND SAMPLE -FALCON SIGNALIZATION The Bureau of Traffic and Lighting filed with the Board a report on the study made of the Sample -Sheridan and Sample -Falcon signalization, to determine if signals are warranted. Upon motion made, seconded and carried, the report was filed and will be discussed at the meeting of November 25 when Mr. Hazinski will summarize his findings to the Board and make a recommendation. RECOMMENDATION TO INSTALL STREET LIGHTS The Board received recommendations from the Bureau of Traffic and Lighting to approve the installation of the following street lights. 1. 1300 Liston Street - additional midblock. Install one 7,000L MV, OH, WP @ $3.75 W Gsa 2. East Wayne Street and Stover Court. Install one 7,000L, MV, OH, WP @ $3.75 3. 1000 Lawrence - additional midblock. Relocate existing light to one-third block. Install one 7,000L, MV, OH, WP @ $3.75 4. Erskine, between Donmoyer and Woodside. Original request was for boulevard lights. However, area is overhead at present. Recommend the installation of a 7,000L, MV OH, WP @ $3.75. 5. Eclipse Place - North of Frederickson. Install a 7,000L, MV, OH, WP @ $3.75 6. St. Vincent Street - midblock East of St. Joseph. Install a 7,000L, MV, OH, WP @ $3.75. 7. Klley Street, South of Humboldt - midblock. Install two 7,000L, MV OW, WP @ $3.75 = $7.50 8. Calhoun a-nd Humboldt - midblock lights from Goodland to Olive (in area of High School) Install four 7,000L, 14V OH, WP @ $3.75 = $52.50 9. Garland - Original Request for one light. Recommend two 7,000L, MV OH WP @ $3.75 = $7.50 10. Pedestrian Alley North of the Morris Civic Auditorium. It is recommended that the 6,000L, INC fixture at the alley intersection be replaced with a 20,000L, MV UG @ $9.50. It is further recommended that two 7,000L, MV UG fixtures be mounted on the Morris Civic Building in the alley running along its north side. Install two 7,000L, MV UG @ $5.35 = $10.70 11. Fassnacht Street, East of College. Install a 7,000L, 11V OH WP @ $3.75 12. Irvington - 800 block - midblock. '.Install a 7,000L, 14V OH WP @ $3.75 13. 1916 S. Morris - Midblock at Alley. Install 7,000L, MV OH WP @ $3.75. 14. 1635 W.Calvert - Midblock at Alley. Install 7,000L, 14V OH WP @ $3.75 REGULAR MEETING NOVEMBER 18, 1974 15. 2126 Glen - Midblock. Install 7,OOO1, MV OH WP @ $3.75. 16. 2413 W. Dunham - Midblock at alley. 2613 W. Dunham - Midblock at alley. 2630 W. Poland — Midblock at alley. Install three 7,000L, MV OH WP @ $3.75 = $11.25 Upon motion made, seconded and carried, the installations were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of November 8 through November 1 was received. Upon motion made, seconded and carried, the report was ordered filed. APPLICATION - RIVER BEND PLAZA The Board received an application from the 192nd Supply Company, U. S. Army Reserve, to part two semi -trailers, a jeep and a ford: lift on the Plaza on November 22, 23 and 24. The application was not signed and did not indicate where the vehicles would be parked. Upon motion made, seconded and carried, the Board delayed action on the application until Mr. Wilcox' signature and the additional information was received, at which time Mr. Farrand will approve the application on behalf of the Board. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adourned at 10:30 a.m. ATTEST: CLERK 6 1 1