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HomeMy WebLinkAbout11/04/74 Board of Public Works MinutesREGULAR MEETING NOVEMBER 4, 1974 A regular meeting of the Board of Public Works was a.m, on Monday, November 4, 1974 with Mr. Farrand present. Deputy City Attorney Kathleen Cekanski w Minutes of the previous meeting were reviewed and FINAL ACTION - OAK PARK SEWERS:ASSESSMENT ROLL convened at 9:30 and Mr. Seitz as also present. approved. The Board had delayed final confirmation of the Oak Park Sewer Assessment Roll to allow Ralph Borysiak, 2101 Pak Park Drive`to check to discover when his house was hooked up to sewer service. Mr. Borysiak was present and reported to the Board that he had contacted the previous owner and has learned that while he does have city water service to his house, there is a septic system. He thanked the Board for their patience in delaying the assessment roll while he obtained this information. Mr. Borysiak asked about the method of paying for his sewer assessment and he was told he could now pay the assessment in cash or in yearly installments to the office of the County Treasurer. Upon motion made, seconded and carried, the Board confirmed their action of September 4,1974 approving the Assessment Roll. REQUEST TO ADVERTISE FOR BIDS - GASOLINE TANK AND DISPENSER PUMPS The Board received a request from Stanley Przybylinski, Manager of the Municipal Services Facility, to advertise for bids for a 10,000 gallon underground tank and two key -controlled dispenser pumps for unleaded gasoline. Upon motion made, seconded and carried, the request was approved and the Clerk was directed to advertise for bids on November 8 and 15, with bids to be received on November 18, 1974. AWARDING OF BID - POLICE DEPARTMENT UNIFORMS The Board had tabled the bids for Police Department Uniforms and had requested that Chief Urban attend the meeting today to answer questions. Thomas Clarisey of Shield Uniform Company -was present and'told the Board he felt his company's bid was the best bid because they sub- mitted a bid for the 14 oz. trousers and because they can offer faster delivery than Gerbers. Chief Urban said the 14 oz. trousers can be furnished by Gerbers at the price quoted for the surimier trousers. He said Gerbers will furnish a statement in writing to that effect. He said Captain Sikorski had rude a comparison of the usual issue for an officer and determined that the Gerber bid would amount to $371.85 and the Shield bid to $396.00, a savings of $24.50 per officer with the Gerber bid. Mr. Clarisey said he still considered the Gerber bid incom- plete because it did not list a price for the 14 oz. trouser. Mr. Seitz noted that the specifications asked for a quotation on either trouser. Upon notion made, seconded and carried, the Board accepted the recommen- dation of Chief Urban and awarded the bid to the Gerber Manufacturing Co. BIKE AUCTION APPROVED The Board received the following recommendation from the Legal Depart- ment regarding the Police Department request for a bike auction: "Pursuant to your request, I have reviewed Chief Urban's letter of October 21 requesting permission for a "Bike and Unclaimed Property Auction" on Friday, November 8, 1974.' I recommend approval of said request. Burns Section 48-6440(b), I.C. 19-1- 18-10 specifically allows that "proceeds from the sale of all lost, unclaimed and unidentified, stolen, strayed, and confiscated property recovered or taken into possession by members of such police force in the performance of their duties, and the same shall be sold at public sale upon the first Tuesday after the first Monday of April and October of each year, upon such terms and conditions as the Board shall make". This section further provides that the funds raised could then be properly received into the Police Pension Fund. Based on this authority and con- sultations with Mr. Walt Lantz, I recommend approval of the requested Bike Auction. s/ Kathleen Cekanski, Deputy City Attorney Upon motion made, seconded and carried, the Bike Auction for Friday, November 8, 1974 was approved. 2or REGULAR MEETING NOVEMBER 4, 1974 BID ADVERTISING APPROVED - BUREA' OF SOLID WASTE Michael L. Vance, Fiscal Officer for the Department of Public Works, requested that the Board advertise for bids for a cab and chassis for the Bureau of Solid Waste. Upon motion made, seconded and carried, the Board approved the request and directed the clerk to advertise for bids on November 8-and 15 with bids to be received on November 18. REQUEST TO CONSTRUCT PARKING LOT AND PAVE ALLEY APPROVED The Board received a request from the Gloria Dei Lutheran Church to construct a parking lot and to pave a portion of an alley between Haney and Broadway, from Carroll Street 200 feet west. Patrick McMahon, Manager of the Bureau of Public Construction, reviewed the request and recommended approval. Upon motion made, seconded and carried, the Board approved the request. CHANGE ORDER - TOPICS PROJECT 6000(11)APPROVED The Board received a Change Order in the Michigan Street -Main Street Topics Project. The change was a decrease in the contract of $87.59 CD and was for an adjustment in unit prices in.the contract. Upon motion Z made, seconded and carried, the Change Order was approved. CHANGE ORDER — REPAIR OF SOUTH BEND DAM The Board received a Change Order for the South Bend Darn Repair project, an increase of $7,000. Mr. Farrand explained that this was for repairing cracks in the retaining walls along the island. Upon motion made, seconded and carried, the Change Order was approved. FILING OF PETITION TO VACATE PORTIONS OF THREE STREETS AND ALLEYS The South Bend Community School Corporation, by their Attorney Jack C. Dunfee, files their petition to vacate a portion of Rush Street, Donald Street and Fox Street and three adjoining alleys. Upon motion made, seconded and carried, the petition was referred to the Division of Engineering for preliminary review and recommendation. FILING OF PETITION TO VACATE THE NORTH -SOUTH ALLEY BETWEEN PHILLIPA AND CARLISLE STREETS Al and Sara Mickelson file their petition to vacate the north and south alley between Phillipa and Carlisle Streets, from Dunham Street south to the first alley south of Dunham Street. Purpose of the vacation is to operate a recycling center. Upon motion made, seconded and carried, the petition was referred to the Division of Engineering for preliminary review and recommendation. FILING OF DEDICATION OF ACCESS ROAD, NORTH SIDE OF WESTERN AVENUE Achille Colpeert and the Firestone Tire and Rubber Company filed with the Board the dedication of an access road on the north side of Western Avenue, from Summitt Drive to Mayflower Road. Upon motion made, seconded and carried, the Board referred the dedication to the Division of Engineering for review and recommendation. RESOLUTION RECEIVED TO AUTHORIZE CONTRACT FOR SALE OF 1809 FLORENCE The Board received a resolution adopted by the Common Council the Board of Public Works to negotiate a contract for the sale property at 1809 Florence Street. Upon motion made, seconded the Board referred the resolution to the Legal Department with request that a contract be drawn up for the sale of the lot at and with the stipulations specified in the resolution. authorizing of the and carried, the the price REGULAR MEETING NOVEMBER 4, 1974 ,REPORT RE PETITION FOR TRAFFIC;.,SIGNAL AT SCOTT AND WESTERN The Board received a report from Clem Hazinski, Manager of the Bureau of Traffic and Lighting regarding the petition for installation of a traffic signal at Scott Street and Western Avenue. Mr. Hazinski informed the Board that he has forwarded the request to the State Highway Commission, since this is State Road 2 and is under their jurisdiction. Upon motion made, seconded and carried, the report was filed. REPORT RE: TRAFFIC CONTROL REQUESTS OF COUNCILMAN KOPCZYNSKI Clem Hazinski, Manager of the Bureau of Traffic and Lighting, submitted a report to the Board on traffic control requests made by Councilman Walter Kopczynski, Mr. Hazinski noted that the request for a traffic signal at Sample and Falcon is under study and traffic counts are being made. This study includes the intersection of Sheridan and Sample, also The request for four-way stop at Fort and Walnut is also under study and a report will be made to the Board when that study is completed. RECOMMENDATION - MARCH OF DIMES WALKATHON The Bureau of Traffic and Lighting reviewed the request of the March of Dimes to hold a Walkathon on April 26, 1974 and they recommend approval, subject to the following conditions: 1. A walk route map be submitted 2. Direction personnel be posted at and Notre Dame and Boland Drive 3. Improved clean up -along the walk Ironwood and Rockne, Napoleon route. Upon motion made, seconded and carried, the Board approved the . Walkaton, subject to .the conditions outlined in the recommendation. REPORT RE: REQUEST FOR STOP SIGN AT 28TH AND VINE Clem Hazinski, Manager of the Bureau of Traffic and Lighting, made a report to the Board on the petition of Clarence Osborn for a four- way stop at 28th and Vine Streets. A study of the area indicates that installation of the stop sign is not warranted. Mr. Hazinski recommended that the Police Department Traffic Division have beat cars patrol the area when school children are crossing. Upon motion made, seconded and carried, the report was ordered filed and the Clerk is to notify Mr. Osborn of the report made on his petition. REQUESTS FOR STREET LIGHTS The Board received requests from Councilman Parent for the installa- tion of street lights on Vernerlee Lane and on Garland. Upon motion made, seconded and carried, the requests were referred to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended the installation of the following stop signs: On Greenleaf, Redbud and Cedarwood at their intersection with Clearview; on Parkwood and Woodhill at their intersection with Idlewood; on Cedarwood, Redbud and Greenleaf at their intersection with Summitt;,and on Clearview at Washington. Upon motion made, seconded and carried, the installtions were approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended approval of the following bonds: Excavation Bond for Albert Spromberg to 11/30/75 Contractor's Bond for McIntyre and Johnes to 1/l/76 Excavation Bond for McIntyre and Jones to l/l/76 1 1 1 Upon motion made, seconded and carried, the bonds were approved to the dates listed. REGULAR MEETING NOVEMBER 4, 1974 RECOMMENDATION TO RELEASE BOND Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the request to release the bond of Van Overberghe Builders had been reviewed and the bond could be released. Upon motion made, seconded and cajried, the Contractor's Bond for Van Overberghe Builders, Inc. was released. EXTRA WORK AGREEMENT APPROVED - FIRE STATION NO. 4 The Board received an Extra Work Agreement in the amount of $549 from Muia Construction Company for the construction of Fire Station No. 4. Ed Bauer, Building Department, was present and explained that this was for the installation, at the request of Ralph Wadzinski, of one -inch conduit for the installation of a flasher system at the station and for face brick. Upon motion made, seconded and carried, the Board approved the Extra Work Agreement. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of October 22 through 27 was received and ordered filed. APPROVAL OF COMPLETION AFFIDAVIT —MAYFLOWER ADDITION SEWERS A Project Completion Affidavit for Sanitary and Storm Sewers in Mayflower 5th Addition was submitted to the Board by the Colpaert Realty Corporation. A Maintenance Bond was attached. Upon motion made, seconded and carried, the Board approved the completion affidavit for sewers only.and the Maintenance Bond. RECOMMENDATION FROM LEGAL DEPARTMENT RE: PROJECT COMPLETION AFFIDAVIT FOR BURNETT INDUSTRIAL PARK The Board received a recommendation from Kathleen Cekanski, Deputy City Attorney, that she had reviewed the Project Completion Affidavit for the Burnett Industrial Park. Miss Cekanski informed the Board that, since the Completion Affidavit was signed by Robert Kertz of the Sollitt Construction Company, who has power of attorney to sign for Burnett, she would recommend that the Board request that Mr. Kertz furnish them with a power -of -attorney in his name to be attached to the Completion Affidavit. When that has been received, the Affidavit can be approved. Upon motion made, seconded and carried, the Board accpeted the recommendation and requested that Mr. Kertz be asked to furnish a power -of -attorney in his name to the Board. AMENDMENT NO. 2 - TEAMSTERS AND BUREAU OF STREETS APPROVED The Board received Amendment No. 2 to the Agreement between the Teamsters and the Bureau of Streets, Municipal Services Facility, Traffic and Cemeteries with a recommendation from James A. Roemer, City Attorney, that the amendment could be approved. Upon motion made, seconded and carried, the Board approved the amendment. ri REGULAR MEETING NOVEMBER 4, 1974 FILING OF ASSESSMENT ROLL - PORTAGE GARDENS SEWERS The Assessment Roll showing amounts against property for the construction of the Portage Gardens Sanitary Sewer.project, authorized under Improvement Resolution No. 3392, 1974, was filed with the Board. Upon motion made, seconded and carried, the Board set Monday, November 18, 1974 at 9:30 a.m., Local Time, as the time for a public hearing for remonstrances against.the assessment roll. There being no further business to come before the Board, on motion made, seconded and carried, the meeting adjourned at 10:30 a.m. Rollin E. Farrand 1