Loading...
HomeMy WebLinkAbout10/28/74 Board of Public Works MinutesREGULAR MEETING OCTOBER 28, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on -Monday, October 28 with all members present... Deputy City Attorney Kathleen Cekanski was also present. Minutes -of the previous meeting were reviewed and approved. RECOMMENDATION TO AWARD BID BUREAU OF'POLICE UNIFORMS The Board received a recommendation from Chief Robert J. Urban that the bids for police uniforms had been reviewed and that it was recommended the bid of the Gerber Manufacturing Company be accepted. Mr. Thomas Clarisey, of the Shield Uniform Company, was present and spoke to the Board. He read a statement to,the Board as follows: "It is our contention that the Board of Public Works should not award the Police Department's uniform contract until further study has been done for the following reasons: 1. Closeness of the two bids. 2. Gerber's incomplete bid. 3. Determination as to which is in fact the best bid for the South Bend Police Department and the City of South Bend. Mr. Clarisey presente& to the Board a comparison of normal issue for a re ular police officer which, he said, indicated that Gerber's bid was 358.31 and Shield's bid was $359.30. He stated that Gerber's did not submit a bid for the 14 ounce trouser which is the most popular item for the officers. Mr. Clarisey said there is a three to four month delay in ordering items from Gerbers. He said he has attempted to meet with representatives of the Police Department since the bids were opened and he asked the Board to delay awarding the bid. Upon motion made, seconded and carried, the Board delayed awarding the bid and requested that Chief Urban and/or Captain Sikorski attend the Board meeting next Monday to answer any questions. LATE BID RECEIVED A letter was received from Zuckerbergs Uniforms, Inc. after the opening of bids for police uniforms. The letter was received on October 23, 1974 and was not marked "Sealed Bid". The Board opened the letter at this time and it was a bid on Police Uniforms. Since the Notice to Bidders clearly stated that bids would be received until the hour of 9:30 a.m, on Monday, October 21, 1974, the Board, upon motion made`, seconded and carried, rejected the bid as being non -responsive. APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE DENIED The Board received the following recommendation from the Legal Depart- ment and the Bureau of Traffic and Lighting: From: Kathleen Cekanski and Clem Hazinski Re: Application of William Toles for Certificate of Public Con- venience and Operation of Taxicabs The above application has been referred to us for our consideration. Having reviewed said application and considering the applicable law in the area, and based on information received, it is our recom- mendation that the application not be approved by the Board. This opinion is based on the following facts. Mr. Roy Sharp of the Indiana Cab Company reports that he presently has 75 licenses. Of this number only 60 are in use, and several of those only on a part-time basis. Mr. Gene Deatherage, President of the Courtesy Cab Company reports that he has 16 licenses. Of this number only 12 are in use, and many on a part-time basis. Thus, since it appears that the needs of the public are being adequately met by the present taxicab service, it is our considered opinion that there is an insufficient need for additional taxicab service and that said application be denied. s/ Kathleen Cekanski Deputy City Attorney �I REGULAR MEETING OCTOBER 28, 1974 Upon motion made, seconded and carried, the Board approved the recommendation of the Legal Department.and the application of William Toles to operate a taxicab company was denied. PROJECT COMPLETION AFFIDAVIT AND ESCROW AGREEMENT APPROVED RIVERSIDE COURT CONDOMINIUMS The Board received a Project Completion Affidavit and an Escrow Agreement from Riverview Homes, Inc. for improvements in the Riverside Court Condominiums. The project is incomplete and the escrow agreement provides a letter of credit from the First Bank and Trust Company guaranteeing the money for the uncompleted portions of the project. .Upon motion made, seconded and carried, the Board approved the Completion Affidavit for the completed portions of the work as outlined in the letter from Patrick McMahon, Manager, Bureau of Public Construction, and approved the Escrow Agreement and Letter of Credit from the First Bank & Trust Company guaranteeing the sum of $13,000 for the completion of the improvements." C� REQUEST TO ADVERTISE FOR BIDS - BUREAU OF FIRE UNIFORMS Assistant Chief Joseph V. Nagy, Bureau of Fire, sent a request to the Board to advertise for uniforms for the Fire Department for 1975. Specifications were attached. Upon motion made, seconded and carried, the Board authorized advertising on November 1 and 8 with bids to be received on Monday, November 18, 1974. CHANGE ORDER - MEADOWVIEW SEWERS A Change Order for the Meadowview Sewer Project was submitted to the Board. The Change Order increased the contract by $1,266.40 and was for adjustments in as -built quantities. Upon motion made, seconded and carried the change order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED MEADOWVIEW SANITARY SEWERS The Project Completion Affidavit for the Meadowview Sanitary Sewer project was submitted to the Board. Upon motion made, seconded and carried, the completion affidavit was approved. ASSESSMENT ROLL FILED - MEADOWVIEW SANITARY SEWERS City Engineer Rollin E. Farrand filed with the Board the final assess- ment roll for the Meadowview Sanitary Sewers, authorized under Improvement Resolution No. 3382, 1973. Upon motion made, seconded and carried, the Assessment Roll was filed and the Board set Monday, November 18, 1974 at 9:30 a.m, as the time and place for hearing all remonstrances against the assessments.. VACATION RESOLUTION NO. 3406, 1974 ADOPTED Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3406, 1974 RESOLVED, by the Board of Public Works of the City of South Bend, Indiana that it is desirable to vacate the following: Sunnymede Avenue from the west right-of-way line of 35th Street to the west line of Lots 7 and 18 of Jerome First Addition to the City of South Bend, as amended. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. ,22 REGULAR MEETING OCTOBER 28, 1974 The following property may be `inj'uriousily or beneficially affected by such vacation: Lots 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 and 18, Jerome First Addition to the City of South Bend. Notice of this Resolution shall be published on the 1st and 8th day of November, 1974 in the South Bend Tribune and the Tri-County News. This Board, at its office, on the 25th day of November, 1974 at 9:30 A.M., Local Time, will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 28th day of October, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk CHANGE OF DATE OF MEETING OF NOVEMBER 11 Because the building will be closed on November 11, 1974 in obser- vance of Veteran's Day, upon motion made, seconded and carried, the regular meeting set for that date was scheduled ;for Tuesday, November 12 at 1:30 p.m. AGREEMENT - TOPICS PROJECT - INTERSECTION, BENDIX AND LINCOLNWAY An Agreement with the Indiana State Highway Commission for Topics Project TM 6000(8), for intersection improvements at Ardmore Trail, Bendix Drive and Lincolnway West, was submitted to the Board. Upon motion made, seconded and carried, the agreement was approved. ENGINEER ASSIGNMENT - TOPICS PROJECT TM 6000(8) Upon motion made, seconded and carried, the Board designated Patrick McMahon, Manager of the Bureau of Public Construction, as Engineer for Topics Project TM 6000(8) for intersection improvements at Ardmore, Bendix and Lincolnway West. AGREEMENT APPROVED - SCHOOL CROSSING FLASHERS AND SIGNS Upon motion made, seconded and carried, the Board approved an agree- ment with the Indiana State Highway Commission for the installation of school crossing flashers and signs at various locations. FILING OF REMONSTRANCE - HOMELAND ADDITION SEWERS A petition of remonstrance against the Homeland Addition Sewer project was transmitted to the Board by Attorney Joseph Ettl. A check of the signatures was made and the petition contained the signatures of approximately 70% of the affected property owners. Upon motion made, seconded and carried, the Board abandoned the sewer project. RECOMMENDATION - PETITION OF O'BRIEN CORPORATION TO VACATE A PORTION OF COLFAX AVENUE AND A NORTH -SOUTH ALLEY The Board received a recommendation from the Bureau of Design and Administration that the petition of the O'Brien Corporation to vacate Colfax Avenue west of Jackson Street and the north -south alley from Washington Street to Colfax 'Avenue, had been reviewed and the Bureau had no objection to the vacation. Upon motion made, seconded and carried, the Board filed the recomendation�and referred the petition to the Area Plan Commission for their review and recommendation. 10, REGULAR MEETING OCTOBER 28_� 1974 APPROVAL FOR'REMOVAL OF PARKING METERS The Bureau`of Traffic and`Lighting recommended the removal of two parking meters on the north side of the 100 block of East Wayne Street, to provide for an additional lane of traffic. Upon motion made, seconded and carried, the Board approved the removal of .the meters. REQUEST FOR STREET LIGHT ST. VINCENT`STREET The Board received a request for a street light on St. Vincent Street between St. Joseph Street and Foster Street, and a petition signed by residents of the area. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF REgUEST TO CIRCULATE PETITIONS IN THE DOWNTOWN AREA The Board received a letter from the Public Transportation Corporation stating that they have applied for a federal grant to provide bus service for the handicapped and are aware of the need for such a bus. Upon motion made, seconded and carried, the Board filed the letter and approved the request to circulate petitions in the downtown area, during regular retail hours from October 29 through November 30. RESOLUTION OF INDIANA STATE HIGHWAY COMMISSION BANNING PARKING ON U. S. 20 The Board received a copy of a Resolution adopted by the Indiana State Highway Commission which bans parking on both sides of U. S. 20 from Ironwood to Logan. Upon motion made, seconded and carried, the resolution was ordered filed. RESOLUTION OF INDIANA STATE HIGHWAY COMMISSION REGULARING SPEED ON CERTAIN HIGHWAYS The Board received a copy of a Resolution adopted by the Indiana State Highway Commission regulating speed on U.S. 20, S.R. 23 and U. S. 31 and approving the installation of flashers and signs at school crossings. Upon motion made, seconded and carried, the resolution was ordered filed. STREET LIGHT INSTALLATIONS APPROVED The Bureau of Traffic and Lighting recommended the installation of street lights at the following locations: A. Clemens Street, at tee intersection - Install 5 7,000L 1-4V OH WP @ $3.75 - Cost: $18.75/mo. or $225.00/yr. Upon motion made, seconded and carried, the installation was approved. B. Lincolnway West at Ryer - Install 20,000L MV OH WP, and remove 10,000L INC OH WP - Cost $1.05/mo. or $12.60/yr. Upon motion made, seconded and carried, the installation was approved. C. Riverside Drive, from Lathrop to the Toll Road. Install 25 20,000L MV OH WP and remove 24 10,0001, INC OH WP Cost: $30.70/mo. or $368.40/yr. On Northview at Riverside - Install 1 7,0001, MV OH WP and remove 1 4,000L INC OH WP - Cost: $.35/mo. or $4.20/yr. Upon motion made, seconded and carried, the installation was approved. D. Rose, East of Sherman. Install 1 7,0001, MV OH WP and remove 1 4,000L INC OH WP. Cost: $.90/mo. or $10.80/yr. Upon motion made, seconded and carried, the installation was approved. REGULAR MEETING OCTOBER 28, 1974 E. On Knoblock, from Lincolnway West to Progress Drive. Install 3 7,000L MV OH WP, Install 2 7,000L MV OH 14P and remove 2 4,000L INC OH WP. Cost: $11.95/mo, or $143.40/yr. Upon motion made, seconded and carried, the installation was approved. F. On Ironwood, from Edison to South Bend Avenue. Install 11 20,000L MV OH WP and remove 11 10,000L INC OH WP Cost: $11.55/mo, or $138.60/yr. Area bounded by Rose, 29th, Kettering and Gordon. Install 11 7,000L MV OH 1,1P, Install 14, 7,000L MV OH WP, remove 11 4,000L INC OH WP and 3 4,000L INC OH WP. Cost: $52.20/mo, or $626.40/yr. Upon motion made, seconded and carried, the installation was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of October 15 through October 22 was received and ordered filed. ACTION INC. IN -KIND VOUCHERS FOR FIRE STATIONS RECEIVED In -Kind Contribution Vouchers for rent for the use of Fire Stations 10, 7 and 8 for October, 1973 through September, 1974 from Action, Inc, were received. Upon motion made, seconded and carried, the vouchers were ordered filed. APPLICATIONS APPROVED - RIVER BEND PLAZA Louis Wilcox, Director, River Bend Plaza, submitted the following applications to the Board, with his favorable recommendation: 1. Gene Harman, Food Van - October 31, 1974. Upon motion made seconded and carried, the Board approved the application subject to Mr. Harman furnishing the Board with the numbers of his City license and Health Department permit. 2. Riley High School - Photo Button Booth - October 31, 1974. Upon motion made, seconded and carried, the application was approved. 3. White Farm Equipment - Train - November 16, 1974. Upon motion made, seconded and carried, the application was approved. DONALD DECKER RE: VIOLATIONS OF ORDINANCE BANNING PARKING WHEN LEAF COLLECTIO14S ARE BEING MADE Donald Decker, Director, Division of Transportation, was present and informed the Board that there has'been very little compliance with the ordinance banning parking when leaf collections are scheduled. It was determined that tickets should be issued when parking violations occur after an area has been designated for leaf pick-up. REOUEST FOR STOP SIGN Mr. Barcome requested that a Stop Sign be installed at the intersection of Leland Avenue and Portage Avenue, at the southwest corner. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. 1 1 REGULAR MEETING OCTOBER 28, 1974 REQUEST FOR POLICE PERSONNEL ON THE PLAZA ON FOOTBALL SATURDAYS, Mr Louis Wilcox, Director of River Bend Plaza, and Mr. Karl King, Chairman of ,the River Bend Plaza Advisory Committee, requested that police personnel be assigned to the Plaza area on Satudays when Notre Dame has a home football game. It was noted that during last week's game, there were no officers on the Plaza and there were problems with bicyclists and unruly people. The Police Depart- ment was contacted and they said that because of personnel assigned to the football traffic and to the time of the shift change, no officers were present. Mr. King said uniformed officers visible on the Plaza have kept problems to a minimum and he hoped it could be arranged to have at least one officer on the Plaza on football Saturdays. The matter was taken under advisement by the Board and it will be discussed at cabinet meeting... There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:40 a.m. e ATTEST: V CLERK