Loading...
HomeMy WebLinkAbout09/30/74 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 30, 1974 1 Q CZ W C A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, September 30, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3406, WIDENER LANE SEWERS This being the date set, hearing was held on Improvement Resolution No. 3406 for the construction of sanitary sewers on Fellows Street from Ireland Road to Widener Lane and on Widener Lane from Fellows Street to Miami Road. Plans for the project and a cost estimate were available for inspection. Mr. John Abraham, 502 Widener Lane, was present and stated that he was in favor of the sewer construction. Mr. Abraham asked if the City would consider extending the sewer south 20 or 30 feet at the corner of Widener Lane and Fellows -Street which would enable him to hook on with considerably less expense. It was directed that this request be sent to David Wells, Bureau of Design and Administration. There were.no.l.r.emonstrator.s p.resent.:d. Upon mo.ti.on.made,is.econded and;-ce.rried the Board confirmed Improvement Resolution No. 3406, 1974 and the improvement is ordered to be made. REV. UNDERWOOD - REQUEST TO CONDUCT STREET SERVICES ON PLAZA Rev. Henry Underwood had made application to the River Bend Plaza to conduct street services on the Plaza. The -application was taken under advisement and Rev. Underwood was asked to come to a meeting to explain his request. Rev. Underwood was present and said he was asking for permission to hold street services on River Bend Plaza through the month of October. Rev. Underwood said he had been given permission by the Board to hold services in other locations. Deputy City Attorney Kathleen Cekanski said there were some constitutional questions involved in granting such approval. Miss Cekanski said she had discussed this matter with City Attorney James Roemer and it was their recommendation that this matter be delayed while a policy decision is made. Mr. Seitz noted that the Park Department does not allow religious services to be held in the public parks. Mr. Farrand suggested that the Legal Department review the matter and discuss it with Rev. Underwood. Upon motion made, seconded and carried, the matter was referred to the Legal Department and the River Bend Plaza Advisory Committee for review and recommendation. ELWOOD AVENUE CURB AND SIDEWALK IMPROVEMENTS The public hearing on the Elwood Avenue curb and sidewalk improvements authorized under Improvement Resolution No. 3404, 1974 was held on September 9, 1974. There were no remonstrators present. The Board delayed a decision on confirming the Improvement Resolution until today, to allow two property owners to look into the matter of doing the work themselves. Mr. Melvin Holmes, 2306 W. Ewlood Avenue, was present and questioned the amount of his assessment. Gerry Phipps of Clyde Williams & Associates was present and informed Mr. Holmes that his assessment was for the installation of both curbs and sidewalks. Mr. Holmes said he could do the work himself for about half the cost. Mr. Farrand said the Board would have no objection to any property owner installing the curbs and sidewalks as long as the proper�.permits were secured and the work was done according to city specifications. He then noted that the Board is not ready to make a decision on this project since the matter of the funds to pay the Park Department assess- ment along Muessel Park has not yet been resolved. Mr. Holmes asked what time period he would have to do the work himself and Mr. Farrand said since the Board has not approved the project yet, there is no timetable. Upon motion made, seconded and carried, the Board tabled the confirmation of the Improvement Resolution until the funds are available. COMPLAINT RE: ALLEY VACATION - CURTIS PRODUCTS, INC. Conrad Damien was present and expressed to the Board the concern of residents in the Carroll and Columbia Street area where an alley was vacated for Curtis Products, Inc. Mr. Damien said, at the time the alley was vacated, representatives for Curtis Products agreed to provide parking for their employees. Mr. Damien said there are not sufficient parking spaces and these people park on the street. Area residents, most of whom do not have garages, cannot park on the street. He also raised the question of whether Curtis Products was given the right to take part of Bronson Street. He noted that they have installed a sidewalk which extends into Bronson Street, making it only 23 feet wide at that point. Mr. Damien asked the Board to look into the matter. Mr. Farrand requested that the file on the alley vacation be referred to his office for a review. BID AWARDED - INWOOD RD.-DENSLOW DR. IMPROVEMENTS The Board received a recommendation from the Bureau of Design and Administration that the bids for the Inwood Rd.-Denslow Dr. street improvements had been reviewed and that the contract should be awarded to Walsh & Kelly, Inc. on their low bid of $102,955.25. BID AWARDED - CREST MANOR SEWERS The Board received a recommendation from the Bureau of Design and Administration that the bids for the Crest Manor Sewers, in the easements between Cambridge, Roelke, Matthews and Huffman Drive, had been reviewed. Two of the three bids were complete. The bid of Joe Procaccino was incomplete. Also, the length of sewer pipe was erroneously entered as 798 feet on the bid proposal. The recommendation continued that the contract should be awarded to Bradberry Brothers, Inc., the low bidder. Their bird corrected to allow for the discrepancy in length is $7,770.00.- Upon motion made, seconded and carried, the Board awarded the contract for the Crest Manor Sewers to Bradberry Brothers for a total bid price of $7,770.00. BID AWARDED - LIQUID CALCIUM CHLORIDE The Board received a recommendation from Donald Decker, Manager, Bureau of Streets, that the low and only bid of Orbie of Illiana, Inc. for liquid calcium chloride be accepted. Upon motion made, seconded and carried, the Board awarded the contract for liquid calcium chloride to Orbie of Illiana, Inc. on their low bid of $13,220.00. BID AWARDED - SALT, BUREAU OF STREETS The Board received a recommendation from Donald Decker, Manager, Bureau of Streets, that the low bid of the Morton -Norwich Company be accepted for 10,000 tons of salt. Upon motion made, seconded and carried, the Board accepted the bid of the Morton -Norwich Div. Morton Salt Company, at a total bid price of $134,000, or $13.40 a ton. LETTER AND CHANGE ORDER ON REPAIR OF SOUTH BEND DAM The Board received the following letter: Gentlemen: Re: FA 71-Repair of the South Bend Dam & Fish Ladder Construction Change Order #1 Please find attached Change Order #1 for the above referenced project. These figures were established as a result of the following events; t REGULAR MEETING SEPTEMBER 30, 1974 1. On Monday, September 23rd, 1974 the Board of Public Works received 3 bids for this project. All three were above the project budget of $210,000.00 with Raymond International, Inc. being low at $319,461.50. These bids were then for- warded to the Bureau of Design and Administration for review and recommendation. 2. A meeting was immediately held in the office of Mr. David A. Wells, Manager of the aforementioned Bureau. Attending were Mr. Wells and Mr. McMahon of the Department of Public Works and Mr. John Fisher and Mr. Daniel Lawson. of Lawson Associates. During this meeting it was determined that there were certain portions of the work which could be reduced or eliminated. Once the extent of these acceptable modifications were determined, all three bids were uniformly adjusted to reflect the change in work. The results of this adjustment were as follows: all CD Raymond International, Inc. , $200_911.50 ; Hickey Construction Co., Inc.- 242, 0.TO W Lee Turzillo Contracting Company 216.;5_96.:50 3. Based on these figures, Mr Wells recommended to the=Board that the bid be tentatively awarded to Raymond'international, Inc., conditioned upon their review and approval. 4. On Tuesday, September 24, 1974, representatives of Raymond International, Inc. met with Mr. McMahon, Mr. Lawson, and Mr. Fisher to review the proposed modifications. At the conclusion of the meeting, the contractor agreed to the attached Change Order in total. In addition, the following two points were established: a. The Owner will perform the dewatering as specified as Dewatering I - West Race. b. Should any Rip -rap be required over and above the 25 C.Y. now specified the Contractor and Owner shall negotiate a new unit price. Very truly yours, s/ Rollin E. Farrand, P. E. Director s/ Patrick M. McMahon, Manager Bureau of Public Construction Upon motion made, seconded and carried, the letter was ordered filed. A Change Order decreasing the contract by $118,550.00, making the contract total $200,911.50 was submitted to the Board. Upon motion made, seconded and carried, the Change Order was approved by the Board. REQUEST TO ADVERTISE FOR BIDS - POLICE DEPARTMENT UNIFORMS The Board received specifications for police uniforms and a request from Chief Urban to advertise for bids. Upon motion made, seconded* and carried, the Board approved the request and directed the Clerk to advertise for bids on October 4 and 11 with bids to be received on October 21, 1974 at 9:30 a.m. REGULAR MEETING SEPTEMBER 30, 1974 STATEMENT OF POLICY REGARDING VEHICL•ES�ON.:RIVER BEND PLAZA The Board received a request from Louis Wilcox, Director of River Bend Plaza asking for a statement of policy for use of motorized vehicles on River Bend Plaza. Upon motion made, seconded and carried, the Board affirmed the following policy: "No vehicles other than police, fire and River Bend Plaza maintenance vehicles or ambulances, shall be allowed on the Plaza without the express written authority and approval of the Board of Public Works". APPROVAL OF AVALON GROTTO PARADE The Board received a recommendation from the Bureau of Traffic and Lighting that they had reviewed the parade request of the Avalon Grotto for Saturday, October 3 at 3:30 p.m., assembling at Monroe and Lafayette and marching north to Madison, and the parade could be approved. The Police Department concurred with the recommendation. Upon motion made, seconded and carried, the parade was approved. APPROVAL OF CLOSING OF ALLEY BEHIND MASONIC TEMPLE The Board received a request from the Avalon Grotto that the alley behind the Masonic Temple, between Madison and Marion, be closed from 10:00 a.m. to 12:30 p.m. on October 25. The Bureau of Traffic and Lighting reviewed the request and recommended approval. Upon motion made, seconded and carried, the Board approved the closing of the alley at the time stated. REQUEST FOR TENT SALE APPROVED The Board received a request from Michiana Imports, Inc. to hold a Tent Sale from October 10 through 17, 1974 at their parking lot at 317 West Wayne Street. Upon motion made, seconded and carried, the Board approved the request, subject to Building Department approval. APPROVAL TO USE FIRE STATIONS FOR VOTING The Board received a request from W. Joseph Doran, Chairman of the St. Joseph County Democratic Central Committee, to use Fire Stations 2, 7, 4, 9, 3, 6, 5 and 10 for voting on General Election Day, November 5, 1974. Upon motion made, seconded and carried, the Board approved the request and directed that Chief Bland be notified of the approval. RECOMMENDATION ON PETITION TO VACATE ALLEY The Board received a letter from Rollin E. Farrand, Director of Public Works, in regard to a vacation petition filed by St. Joseph Hospital for the vacation of the alley south of Madison Street, between St. Peter Street and Notre Dame Avenue. Mr. Farrand recommended that the owners of Lot Nos. 207, 208, 209, 213, 214 and 215 be notified of any hearings on this alley vacation. Upon motion made, seconded and carried, the recommendation was approved, and the petition was referred to the Area Plan Commission for review and recommendation. . LETTER FROM SOLLITT CONSTRUCTION CO. RE: FILLING OF RACEWAY Mr. Farrand explained to the Board that the dewatering process in connection with the filling of the race will be done by the City, with the use of a crane and an operator from the Sollitt Construction Company. A letter was submitted from Sollitt Construction Company quoting rates for equipment and operators. Upon motion made, seconded and carried, the letter was ordered filed. E RECOMMENDATIONS FOR RIVER BEND -PLAZA ACTIVITIES APPROVED The following recommendations for activities on River Bend Plaza were, upon motion made, seconded and carried, approved by the Board: TO: BOARD OF PUBLIC WORKS FROM: DEPARTMENT OF LAW RE: RIVER BEND PLAZA ACTIVITIES On August 30, 1974, a meeting was held with Mr. James A. Roemer, Patricia DeClercq, Louis Wilcox and Kathleen Cekanski to discuss specific policies relating to activities on the River Bend Plaza. Mr. Ralph Muszynski, Insurance Agent for the City, later discussed the topics under consideration. Having come to a general consensus, we, therefore, make the following recommendations to the Board for your consideration. Charitable, Religious Volunteer -Type Organizations. Charitable, religious, or volunteer -type organizations who wish to display their items on the Plaza should secure the proper.license in the name of the group or organization. Thus, individual a -,,licenses of each member of such groups should not be required. Items created by the individual himself, not being mass produced, would fall within this category. It is further recommended that insurance not be required of such organizations. We recommend that such groups not be permitted to charge admission fees for their displays, performances, or exhibits and that they submit in writing along with their River Bend Plaza application, evidence that they are, in fact, a charitable, religious or volunteer -type organization. Registration with the Charitable Solicitations Commission, forinstance, would serve as evidence that such a group is a not -for -profit organization. t is further advised that such groups not be permitted to solicit through an audience during such a show or performance. These guidelines are made in the interest of encouraging more artist - type groups, craft groups, singing groups, etc. to using the Plaza area for their shows. Experimental Farmer's Market Day. We recommend, on an experimental basis, that if the "Farmer's Market" idea of selling food items on the Plaza be pursued, the following guidelines be adopted: 1. One day a week basis (7:00 a.m.-7:00 p.m.) 2. A special "Farmer's Market" license be required of each vendor for that day ($1.00). 3. Location: Supergraphic area 4. Clean-up be coordinated by the River Bend Plaza Office. 5. Insurance policy adding the City of South Bend named as an additional insured by required. Car Displays A map should be submitted to the Board of Public Works along with the River Bend Plaza application. The City of South Bend should also be added as an additionally -named insured on each car dealer's insurance policy. Such activities are recommended on a display and not for sales activity. In the hope of furthering "people -type activity" on the Plaza we recommend adoption of these guidelines. PROJECT COMPLETION AFFIDAVIT - BURNETT INDUSTRIAL PARK A Project Completion Affidavit and Performance Bond for the Burnett Industrial Park were submitted to the Board. Mr. Farrand noted that the Affidavit was executed by the Sollitt Construction Company and the Performance Bond was in the name of Burnett. Upon motion made, seconded and carried, the Completion Affidavit was referred to the Legal Department for review. 210 REGULAR MEETING SEPTEMBER 30, 1974 BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended approval of the following bonds: Joe Procaccino, Inc. - Excavation Bond to 9/25/75 Douglas Deckard, D/B/A Deckard Concrete Construction, Contractor's Bond to 9/17/75 Thomas J. Davis - Contractor's Bond to 9/24/75 Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of September 23 through September 27 was received and ordered filed. PAYMENT REQUEST NO. 34, WASTEWATER TREATMENT PLANT APPROVED Payment Request No. 34 from the Sollitt Construction Company, Inc. in the amount of $37,510.32 was submitted to the Board. Upon motion made, seconded and carried, the payment request was approved. PROJECT COMPLETION AFFIDAVIT - REMODELING OF 12TH AND 14TH FLOORS The Project Completion Affidavit for the remodeling of the 12th and 14th floors was submitted to the Board last week. Action was tabled until the matter of the painting of the 14th floor walls was resolved. Mr. Farrand explained that this work was not in the original contract and the matter has now been resolved. Upon motion made,'seconded and carried, the Completion Affidavit was approved. APPLICATIONS APPROVED - RIVER BEND PLAZA The following applications for booths on the River Bend Plaza were submitted to the Board: American Lung Association - to sell double -barred cross pins on November 16, 1974 First Apostolic Church to sell nonfood merchandise on October 4, 1974 Upon motion made, seconded and carried, the applications were approved. APPLICATION FILED - RIVER BEND PLAZA An application filed by Frank Alford for a Gospel Singing Group to appear on the Plaza on October 12, 1974 was submitted to the Board. Kathleen Cekanski, Deputy City Attorney, advised the Board that the same constitutional questions in regard to holding religious services would apply in this application. Upon motion made, seconded and carried, the Board referred the application to the Legal Department for review and a report next Monday, October 7. C. REGULAR MEETING SEPTEMBER 30, 1974 Upon motion made, seconded and carried, the Board approved a display of firefighting equipment on River Bend Plaza during Fire Prevention Week, October 6th through 12th. Louis Wilcox, Director, said -he would -like to discuss this further with Chief Bland and Chief Urban since he has made tentative plans for police and fire demonstrations on the Plaza. There being no further business to cone before the Board, upon motion made, seconded and carried, the meeting adjourned at 11:00 a.m. p i J mes R. Seitz ATTEST: CLERK 1