HomeMy WebLinkAbout09/23/74 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 23, 1974
A regular meeting of the Board of Public Works was convened at
9:30 a.m. on Monday, September 23, 1974 with all members present.
Deputy City Attorney Kathleen Cekanski was also present. Minutes
of the previous meeting were reviewed and approved.
ADOPTION OF RESOLUTION NO. 17, 1974 - TNWOOD-DENSLOW IMPROVEMENTS
Upon motion made, seconded and carried, the following resolution
was adopted by the Board:
RESOLUTION NO. 17„ 1974
WHEREAS, the Board of Public Works has found it necessary in the
best interest of the public safety and welfare to
construct certain street improvements in Inwood Road from
Sampson to Ironwood and in Denslow Drive from Inwood to
Sampson, and
WHEREAS, the Board of Public Works has the authority to make such
improvements as provided by Acts of the General Assembly,
therefore,
BE IT RESOLVED, that the Board of Public Works orders the Department
of Public Works to prepare plans, specifications, cost
estimates, secure the necessary right-of-way, easements,
permits, appropriations, and to seek bids for and to
construct said Inwood Road from Sampson to Ironwood and
Denslow Drive from Inwood to Sampson.
BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIANA
s/ Rollin E. Farrand
s/ James R. Seitz
s/ James V. Barcome
ATTEST:
s/ Patricia DeClercq, Clerk
Dated this 23rd day of September, 1974.
OPENING OF BIDS - CREST MANOR SEWERS
This was the date set for receiving bids for the construction of
sanitary sewers in the easements between Cambridge, Roelke, Matthews
Lane and Huffman Drive. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened and
publicly read:
Joe Proccacino, Inc.
60151 Grass Road
South Bend, Indiana
Bid - $9,835.12
Marion Hamilton & Son, Inc.
60689 U. S. 31, South
South Bend, Indiana
Bid - $10,535.50
Bradberry Brothers, Inc.
200 11 Dice Street
South Bend, Indiana
Bid - $9,743.00
Upon motion made, seconded and carried, the Board referred the
bids to the Bureau of Design and Administration for review and
recommendation.
w.t
REGULAR MEETING
SEPTEMBER 23,_1974
OPENING OF BIDS - REPAIR OF-- SOUTH : BENID, DAM
This was the date set for receiving bids for the repair of the
South Bend dam. The Clerk tendered proofs of publication of
notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened and
publicly read:
Raymond International, Inc.
P. 0. Box 317
Cherry Hill, New Jersey
Bid - $319,461.50
Hickey Company, Inc.
South Bend, Indiana
Bid - $344,003.50
Lee Turzillo Contracting Co.
P. 0. Box 155
Brecksville, Ohio 44141
Bid - $326,826.50
Upon motion made, seconded and carried, the bids were referred to
the Bureau of Design and Administration for review, with the request
that their report be made to the Board before the meeting adjourns.
BIDS - STREET IMPROVEMENTS ON INWOOD ROAD AND DENSLOW DRIVE
This was the date set for receiving bids for street improvements
on Inwood Road and Denslow Drive. The Clerk tendered proofs of
publication of notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were opened
and publicly read:
Walsh & Kelly, Inc.
2015 Western Avenue
South Bend, Indiana
Bid - $102,955.25
Rieth-Riley Construction Co.
24355 State Road 23
South Bend, Indiana
Bid - $.121,278.25
Upon motion made, seconded and carried, the bids were referred to
the Bureau of Design and Administration for review and recommendation.
OPENING OF BIDS - BUREAU OF STREETS LIQUID CALCIUM CHLORIDE
This was the date set for receiving bids for Liquid Calcium Chloride
for the Bureau of Streets. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which were
found to be sufficient. The following bids were opened and publicly
read:
Orley of Illiana
Bid - $13,220.00
Upon motion made, seconded and carried, the bid was referred to the
Bureau of Streets for review and recommendation.
REGULAR MEETING SEPTEMBER 23, 1974"
OPENING OF BIDS - BUREAU OF.STREETS SALT
This was the date set for receiving bids for salt for snow and
ice control for the Bureau of Streets. The Clerk tendered proofs
of publication in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were
opened and publicly read
International Salt Company
Clarks Summit, Pa.
Bid - $13.99 a ton
Morton -Norwich Products
110 N. Wacker Drive
Chicago, Illinois
Bid - $13.40 a ton
Domtar Chemicals
Schiller Park, Illinois
Bid - $13.45 a ton
Diamond -Crystal Salt Co.
St. Clair, Michigan
Bid - $14.99 a ton
Upon motion made, seconded and carried, the bids were referred to
the Bureau of Streets for review and recommendation.
PUBLIC HEARING ON ASSESSMENT ROLL -IMPROVEMENT RESOLUTION NO. 3381
BERKLEY-ENGLEWOOD ALLEY PAVEMENT
This being the date set, hearing was held on the Assessment Roll
for Improvement Resolution No. 3381, 1973 for the improvement of
the Berkley Place and Englewood Place alley from Oakwood Blvd. to
Lathrop Street. The Clerk tendered proofs of publication of notice
in the South Bend Tribune and the Tri-County News which were found
to be sufficient. Mr. & Mrs. Steve Gall, 2233 Englewood Place, were
present and complained that a stump had been left one.their property
by the contractor. They have called several times in regard to
removal of the stump but nothing has been done. Mr. Farrand asked
that the matter be referred to his office for action. There being
no remonstrators present, the Board confirmed the Assessment Roll
for Improvement Resolution No. 3381, 1973.
RECOMMENDATION ON HEART FUND REQUEST TO COLLECT AT INTERSECTIONS
The Board received the following recommendation from Clem Hazinski,
Manager of the Bureau of Traffic and Lighting:
"A request by the American Heart Association to collect
contributions for the Heart Fund on September 28, 1974
and November 23, 1974 at the intersections in the vicinity
of the Notre Dame Stadium is brought to the attention of
the Bord of Public Works on September 23, 1974.
I met with the Police Department and especially Captain
Sweitzer who is directly in charge of the intersections
in the City and he stated that due to the nature of the
traffic, the high volume, and the hazards that exist that
no solicitations could be tolerated. (They do not even
allow program sales at these points). I concur with the
police and recommend that solicitations at the proposed
intersections not be allowed.
Since arrangements have been made, however, it is suggested
that intersections further away from the highly congested
Stadium area be substituted. These could be on the routes
that lead to the stadium but appjoved by the police and
this Bureau."
1
1
REGULAR MEETING
SEPTEMBER 23, 1974
Miss Sharon Carter, representing the American Heart Association, was
present. The Board informed Miss Carter that they would request the
traffic Department to work with her regarding.alternate sites and
she was directed to contact Ralph Wadzinski.
RALPH BORYSIAK RE: ASSESSMENT FOR OAK PARK SEWERS
Mr. Ralph Borysiak, 2101 Oak Park Drive, was present. Mr. Borysiak
said he has City water and sewer service and has been paying water
and sewage charges since he purchased the home in 1973. He noted
that when the Oak Park sewers were installed he did not believe he
would be involved since he already had service. He has now received
a bill from the County Treasurer's Office for the Oak Park sewer
assessment. Mr. Borysiak said he has been attempting to contact the
previous owners of the.house for information. It was his understanding
that when a private sewer was installed for Eddie's Restaurant and the
.Capri Restaurant, service was also supplied to his residence. Mr. Farrand
said when such an arrangement is mande, the property owner pays for
the sewer installation to the private sewer contract holder and there
is no record that this payment was made. He asked that Mr. Borysiak
contact the previous owners and get additional information regarding
how the sewer installation was paid. He said if the previous sewer
installation was paid for, Mr. Borysiak would not be charged for the
Oak Park Sewer assessment since he would not benefit from it. Mr.
W Farrand said the Engineering Office would continue to check into the
matter. The Clerk was instructed to notify the Barrett Law Clerk
that this assessment is presently under study by the Board.
REQUEST TO HOLD SIDEWALK SALE
The Board received a request from the Department of Public Welfare
to hold a Sidewalk Sale in front of their building at 306 N. Michigan
Street on Saturday, October 5. Upon motion made, seconded and carried,
the Board referred the request to the Bureau of Traffic and Lighting
for review and recommendation.
REQUEST FOR WALKATHON
The Board received a request from the March of Dimes to hold their
annual Walkathon on April 26, 1975. Upon motion made, seconded and
carried, the request was referred to the Bureau of Traffic and Lighting
for review and recommendation.
REQUEST FOR TENT SALE
Radio and Furniture Mart requested permission from the Board to hold
a Tent Sale on their parking lot at 919 S. Michigan Street during the
middle of October. Upon motion made, seconded and carried, the Board
referred the request to the Building Department for review and recom-
mendation.
COMPLAINT FROM DANIEL JAWORSKI RE: HEDGE OBSTRUCTION
Daniel Jaworski sentea complaint to the Board regarding a hedge
obstruction at 1117 Mynatt Court which Mr. Jaworksi feels is in
violation of zoning and building codes. Upon motion made, seconded
and carried, the complaint was referred to the Legal Department and
the Building Department with the request that the matter be reviewed
and the Departments advise Mr. Jaworski what course of action he can
follow in this matter.
EXTRA WORK AGREEMENTS APPROVED - REMODELING 12TH AND 14TH'FLOORS
The Board received Extra Work Agreements in the amount of $1071.92
for additional items involved in the remodeling of the 12th and 14th
floors of the County -City Building. Ed Bauer of the Building Depart-
ment was present and explained to the Board that these items were
requested by Mr. Walsh and that the amount is within the appropriation.
Upon motion made, seconded and carried, the extra work agreements were
approved.
ZU(J
REGULAR MEETING
SEPTEMBER 23, 1974
PROJECT COMPLETION AFFIDAVIT; -.REMODELING I2TH AND 14TH FLOORS
The Project Completion Affidavit for the remodeling of the 12th
and 14th floors of the County -City Building was presented to the
Board. Mr. Barcome asked whether all work had been completed and
mentioned, in particular, corridor walls on the 14th floor. Mr.
Bauer said the vinyl covered walls were not included in the
remodeling. Upon motion made, seconded and carried, the Completion
Affidavit was tabled under next Monday.
ACCEPTANCE OF BID FOR SALE OF 1611 SOUTH WILLIAM STREET
Mr. Farrand explained to the Board that a letter bid on the sale of
the property at 1611 S. William Street, for which the Board opened
bids on September 9, 1974, was received after the meeting adjourned
on that date. The envelope was not marked "Sealed Bid" and it was
opened by the Clerk in the presence of Mr. Farrand and Deputy City
Attorney Kathleen Cekanski. The bid was equal to the offering price
for the property and no other bids on the property were received.
Upon motion made, seconded and carried, the Board awarded the sale
of the property at 1611 South William Street to Domingo Carillo for
a total bid price of $560.00.
CONTRACT. -CONSTRUCTION OF FIRE STATION #4
The Board received the Construction Contract with Muia Construction
Company for the construction of Fire Station #4. Upon motion made,
seconded and carried, the Board approved the contract.
CORRECTION OF BID AMOUNT - FIRE STATION #4
A letter was received from Rollin Farrand, Director of Public Works,
advising the Board that a review of the construction costs, as
recommended to the Board, stated the total cost was $190F518. This
total should have been $190618. This was not a change in the bid
price but an error in the original letter to the Board. Upon motion
made, seconded and carried, the letter was ordered filed and the
Clerk was instructed to note this information on the original bid
acceptance, to be initialed by the contractor and the Board.
CHANGE ORDER - FIRE STATION #4
The Board received a Change Order in the contract for Fire Station
#4 which was an increase of $851.00. This was to cover the cost of
removal of an existing basement, part of the existing street and
removal of debris. Upon motion made, seconded and carried, the Board
approved the Change Order.
REPORT - TRASH GUARD CONTAINERS
Mr. Farrand reported to the Board that he had talked to Mr. Anderson,
distributor for the Trash Guard containers. Mr. Anderson would
sell the containers directly to property owners. They would be
installed on a base that can be pushed into the=ground and they
could be installed on the alley or on the street. Upon motion made,
seconded and carried, the Board determined that, while they are in
no way endorsing the containers, they would have no objection to
their use on private property or in alleys. Containers, or any part
of the containers that would project above ground level, could not
be placed in the tree lawn areas along the street.
REQUEST FOR REVIEW OF LEASES OF VACATED FIRE STATIONS
The Board received a request from the Clerk for a review of the
leases for vacated fire stations by the Legal Department. Upon
motion made, seconded and carried, the Board referred the matter of
the leases for Fire Station 6, 7, 8, and 10 to the Legal Department
for review of the leases and the in -kind vouchers and with the
recommendation that all leases have an expiration date.
f]
I
REGULAR MEETING
SEPTEMBER 23, 1974
APPLICATION FOR CERTIFICATE Q.F. PUBLIC CONVENIENCE AND NECESSITY
WILLIAM TOLES
The Board received an application for a Certificate of Public Con-
venience and Necessity for the Operation of a Taxicab Company from
William Toles, 1402 West Washington Street. Upon motion made,
seconded and carried, the Board referred the application to the
Legal Department and the Bureau of Traffic .and Lighting for review
and recommendation.
APPROVAL OF BONDS
Upon the recommendation of Ray S. Andrysiak,, Bureau of Engineering,
the following bonds were submitted to the Board for approval:
CONTRACTOR'S BONDS
Macumber Construction Company to 9/l/75
Basic Machine Products to 9/17/75
David Scott to 6/1/75
Upon motion made, seconded and carried, the Board approved the bonds
to the dates listed.
Q'1
TRAFFIC CONTROL DEVICES APPROVED
Gx The Bureau of Traffic and Lighting requested approval of the following
%s7 traffic control devices:
A. Installation of Stop Signs at Wabash and Calvert, Meade at
Calvert, Prospect at Calvert, Delaware at Meade, Wabash at
Delaware, Wabash at Ewing and Ewing at Meade. Upon motion
made, seconded and carried, the Board approved the installation.
B. Change Yield Sign to Stop Sign on Hill Street at South Bend
Avenue. Upon motion made, seconded and carried, the Board
approved the installation.
C. Installation of Stop Signs on Service Court #5 at E. Jefferson
and E. Washington, on Rasmussen Court at W. Jefferson and at
West Washington and on Woodward Court at West Washington. Upon
motion made, seconded and carried, the Board approved the installation.
RECOMMENDATION FOR DISPLAY OF FIRE EQUIPMENT
The Board received a recommendation from Clem Hazinski, Manager, Bureau
of Traffic and Lighting, that a display of fire equipment be allowed
on the supergraphic area on River Bend Plaza during Fire Prevention
Week, October 6 through October 12, 1974. Upon motion made, seconded
and carried, the Board referred this recommendation to Louis Wilcox,
Director of River Bend Plaza, for his review.
INSTALLATION OF STREET LIGHTS APPROVED
The Bureau of Traffic and Lighting recommended installation of the
following street lights:
Install two 7,000L MV OH WP and one 20,000L MV OH WP on Ironwood
Circle. Cost $13.00/mo. or $156.00/yr. Upon motion made, seconded
and carried, the installation was approved.
Gertrude Street -Rum Village Park entrance - Install nine 7,000L MV OH WP,
one 20,000L MV OH WP, and remove five 4,000L MV OH WP. Cost $26.25/mo.
or $315.00/yr. Upon motion made, seconded and carried, the installation
was approved.
Werwinski Street, mid -block west of Johnson. Install one light at
$3.75/mo. or $45.00/yr. Upon motion made, seconded and carried, the
installation was approved.
Fox, Ewing and Bowman Streets at the alley intersection parallel to
and west of Miami. Install three 7,000L MV OH WP. Cost $11.25/mo. or
$135.00/yr. Upon motion made, seconded and carried, the installation
was approved.
ZV
REGULAR MEETING
SEPTEMBER 23, 1974
Alley intersection south of Monroe and west of St. Joseph.
Install a "4-way lens" 7,000L MV OH WP. Cost $3.75/mo. or
$45.00/yr. Upon motion made, seconded and carried, the installation
was approved.
Southeast corner of the alley intersection south of Wayne and east
of Main. Install a "4-way lens" 7,000L MV. Remove one 1,000L and
one 4,000L. Cost $2.90/mo. or $34.80/yr. Upon motion made,
seconded and carried, the installation was approved.
Ridgedale, west of Miami. Install one 7,000L MV OH WP,. Cost
$3.75/mo. or $45.00/yr. Upon motion made, seconded and carried, the
installation was approved.
Colfax Avenue, at the alley east of Walnut. Install one 7,000L MV OH
WP. Cost $3.75/mo. or $45.00/yr. Upon motion made, seconded and
carried, the installation was approved.
Meade Street, midblock north of Westmore. Install one light. Cost
$7.50/mo. or $90.00/yr. Upon motion made, seconded and carried,the
installation was approved.
RECOMMENDATION TO BAN PARKING ON McKINLEY, FROM HICKORY TO IRONWOOD
The Board received a letter from Leonard Lucas, District Highway
Engineer for the Indiana State Highway Commission, suggesting that
the ban on parking on McKinley Highway include the section from
Hickory to Ironwood. Upon motion made, seconded and carried,the
Board approved the recommendation to include the section from
Hickory to Ironwood in the McKinley Highway parking ban.
APPLICATION FOR PRETZEL PALACE ON RIVER BEND PLAZA APPROVED
The Board received the completed application from the Pretzel Palace
to operate on the supergraphic area of River Bend Plaza. They
have purchased their city license and the electrical hook-up has
been provided. The Health Department was to inspect the vehicle
Friday. Upon motion made, seconded and carried, the Board approved
the application, subject -to an electrical inspection and the Health
Department permit.
REQUEST TO ADVERTISE FOR BIDS - EXCAVATION AND DEMOLITION,CIVIC CENTER
The Board received a request from Richard Rosenthal, Chairman of the
Civic Center Authority, to advertise for bids for the mass excavation
and demolition of the Civic Center Site with bids to be opened on
October 14, 1974 at 9:30 a.m. Upon motion made, seconded and carried,
the Board approved the request and directed the Clerk to advertise for
bids on September 27 and October 4 with bids to be received at 9:30
a.m. on Monday, October 14, 1974.
STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage Report for the period of September 6 through
September 16 was received and ordered filed.
LETTER FROM FRED HELMEN RE: RIVER BEND PLAZA
The Board received a copy of the following letter sent to Mayor
Miller:
"Dear Jerry, September 9, 1974
I think you should know that the changes that have taken
place on River Bend Plaza in the last ten days have been
very noticeable. In fact, many people have mentioned it to me.
The plaza is now tidy and loitering has been virtually
eliminated. I think most of the credit belongs to you, the
Board of Works, the Board of Safety and to a young man who is
always on the job by the name of Levy. Much can also be
said for having uniform personnel (male and female) who
patrol the area.
REGULAR MEETING SEPTEMBER 23, 1974
Thanks for making the plaza more attractive.
Sincerely,
s/ Fred J. Helmen
Honorary Board Chairman
St. Joseph Bank & Trust Company
LETTER RE: PRICE CHANGES IN ASPHALT MATERIALS FILED
The Board received a letter from Rieth Riley Construction Company
advising them of price increases in asphalt materials. Upon motion
made, seconded and carried, the letter was ordered filed.
PROJECT COMPLETION AFFIDAVIT - DEMOLITION OF OLIVER GENERATING STATION
The Project Completion Affidavit from Tony Tomich & Sons, Inc. for
the demolition of the Oliver Generating Station was submitted to
the
Board. Upon motion made, seconded and carried, the Completion
Affidavit was approved.
SIGNING OF TITLE SHEET - ALLEY IMPROVEMENT
The Board received the title sheet approving the plans for the
W
improvement of the first alley East of the Innerbelt, running
south from Lincolnway West. David Wells informed the Board that
this
work is being done privately but the Bureau of Design and Administration
has approved the plans and will inspect the work. The work will
not
be done at city expense. Upon motion made, seconded and carried,
the
Board signed the title sheet approving the plans.
RECOMMENDATION TO AWARD BID FOR SOUTH BEND DAM REPAIRS
The Board received the following recommendation from the Bureau of
Design
and Administration regarding the bids for the repair of the South
Bend
dam:
"We have reviewed the bids submitted for the repair of
the South Bend Dam. All bids were proper and complete.
All bids are.in excess of the Engineer's estimate of
$198,924.92. In addition, all bids are in excess of
the planned appropriation of $210,000.00.
Based on the above, it is our recommendation that the
contract be awarded to the low bidder, Raymond International,
Inc. on their bid of $319,461.50 subject to:
1. The appropriation of funds, and
2. The successful negotiation of the job prices through
deduction, modifications or deletion of job items
to obtain a contract price within the appropriations.
Very truly yours,
s/ Rollin E. Farrand
s/ David A. Wells
Upon motion made, seconded and carried, the Board accepted the
recommendation and awarded the bid to Raymond Internation, Inc.
on their low bid of $319,461.50, subject to the appropriation
of funds and the negotiation of the contract so that it is within
the appropriation. Mr. Barcome explained that this action was being
taken so that there would be no hold up on construction of Century
Center.
REGULAR MEETING
SEPTEMBER 23, 1974
RECOMMENDATION ON INTERSECTION SOLICITATION FOR HEART FUND APPROVED
Ralph Wadzinski submitted to the Board the following recommendation
for intersections for the Heart Fund solicitation planned for
Saturday, September 28:
"The below intersections are approved by this Bureau and
the Indiana State Police and South Bend Police for car
solicitations.
Edison & Ironwood, one way
Edison & Grape
Ironwood & McKinley
Eddy & Jefferson
McKinley & Twyckenham
Sample & Fellows
Michigan & Oakside
Cleveland & Ironwood
SR 23 & Ironwood
Lincolnway West & Wilber
Lincolnway West & Sheridan
Juniper & Old Juniper
Angela & Riverside
Angela & St. Louis
west bound
The collectors are to be reminded that they are not to attempt
to stop traffic at any time. At signalized intersections,
collections are to be made only when the traffic is stopped
for a red light. On Juniper and Angela, collections are to
be made only when traffic is stopped. Any violations of the
above will cause the collectors to be vacated by the police
forces in control of that area.
s/ Ralph Wadzinski
Upon motion made, seconded and carried, the recommendation was
approved and the Clerk was directed to notify all the affected
Police Departments.
There being no further business to come before the Board, upon
motion made, seconded and carried, the meeting adjourned at 11:20 a.m.
Rollin E. Farrand
Ea es V. B rcome
t
J 's R. Seitz
ATTEST:
C4� &,
CLERK
1