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HomeMy WebLinkAbout09/09/74 Board of Public Works MinutesQ REGULAR MEETING SEPTEMBER 9, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, September 9, 1974 with Mr. Farrand and Mr. Seitz present. Minutes of the previous meeting were reviewed and approved. Deputy City Attorney Kathleen Cekanski was also present. OPENING OF BIDS - SALE OF CITY -OWNED REAL ESTATE This was the date set for receiving bids for the sale of parcels of City -owned real estate. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 602 W. LaSalle - Bid from Charles Hahn, Attorney, on behalf of Roger Stouffer - $860.00 This was the only bid received on the property and was equal to the Offering Price. Upon motion made, seconded and carried, the Board accepted the bid and awarded the sale of the property at 602 W. LaSalle Street to Roger Stouffer. The Board received no bids on the property at 1809 Florence St. They did receive an offer to purchase the property from David Sypniewski for an amount less than.the offering price. The ordinance which pro- vides for the sale of city -owned real estate stipulates that if no bid equal to or more than the offering price is received, the Board may readvertise for the sale of the property on credit. Upon motion made, seconded and carried, the Board authorized readvertising for bids for the sale of the property at 1809 W. Florence St. Irene Stewart, 610 E. Ohio Street, was present and inquired about the property at 608 E. Ohio Street. This property was not advertised for sale. The Board directed that the Clerk check into the ownership of the property at 608 E. Ohio Street and contact Miss Stewart. OPENING OF BIDS - CREST MANOR SEWERS, HUFFMAN AND BERKSHIRE DRIVES This was the date set for receiving bids for the construction of sanitary sewers in Crest Manor, between Huffman Drive and Berkshire Drive, authorized under Improvement Resolution No. 3403. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The followig bids were opened and publicly read:_ Dye Plumbing & Heating Company Bid - $21,343.25 Marion Hamilton Bid - $15,161.50 Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was not signed. Bradberry Brothers Bid was signed by W. J. Brad - berry, non -collusion affidavit was in order and a certified Bid - $16,539.00 check accompanied the bid. Joe Proccacino, Inc. Bid form was not signed, so bid was not read. H. DeWulf Mechanical Contractor Bid - $15,749.00 Bid was signed by Henry DeWulf, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. I 1 1 REGULAR MEETING SEPTEMBER 9, 1974 PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3404, ELWOOD AVENUE SIDEWALK AND CURB IMPROVEMENTS This being the date set, public hearing was held on Improvement Resolution No. 3404, 1974 for the improvement of Elwood Avenue from Olive Street to Portage Avenue, and Wilber Street along Muessel Park by constructing a sidewalk and curb at various locations. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand noted that the City of South Bend and the Park Department's share of this improvement amounts to about two-thirds of the cost. Preliminary assessments against property owners and plans for the project were available. Mrs. Mary Toth, 1404 Wilber Street, asked how the improvement would be paid for. Mr. Farrand explained that, if the improvement was made, the property owners would have the option of paying for the improvement within 30 days after they receive the notice from.the Barrett Law Clerk or they could elec o pay the amount in five yearly assessments at 6% interest. Mrs- oretha Holmes inquired about the amount of her assessment and then asked whether her husband could install the curbs and sidewalks. She was advised that, if this work were done privately, the proper permits and bonding would have to be secured. W Mr. Seitz said he would have to voice his objection to the project because CT4 the Park Department cannot aff ord their $8846.70 assessment. He said budget cuts in his Department would make it impossible for the payment of this amount for sidewalks along a park. Mr. Farrand informed Mrs. Toth and Mrs. Holmes that a representative of the City Engineer's Office would be happy to discuss with them the procedures whereby this work could be done privately. Upon motion made, seconded and carried, the matter was tabled until September 30, 1974. Mr. Farrand requested that Mrs. Toth and Mrs. Holmes advise the Board, in writing, of their feelings in regard to the project by that date. PUBLIC HEARING - CREST MANOR SEWERS, IMPROVEMENT RESOLUTION NO. 3405 This being the date set, hearing was held on Improvement Resolution No. 3405 for the construction of sanitary sewers in the easements between Cambridge and Roelke Drive, between Roelke Drive and Matthews Lane and between Matthews Lane and Huffman Drive, in Crest Manor. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. There was no one present to speak on the project. A preliminary assessment roll and plans for the project were available for inspection. Upon motion made, seconded and carried, the Board confirmed Improvement Resolution No. 3405 and the improvement is ordered to be made. SIGNING OF TITLE SHEET AND APPROVAL TO ADVERTISE FOR BIDS, CREST MANOR SEWERS, IMPROVEMENT RESOLUTION NO. 3405 The title sheet approving the plans for the Crest Manor Sewers, authorized under Improvement Resolution No. 3405 was submitted to the Board along with a request to advertise for bids for the project. Upon motion made, seconded and carried, the Board approved the plans by signing the title sheet and directed the Clerk to advertise on September 13 and 20 with bids to be received on September 23, 1974. APPROVAL OF CLAIMS - CIVIC CENTER Charles F. Lennon, Jr. submitted to the Board Civic Center claims for approval. Claims totaling $57,902.53, from Johnson-Burgee, Architects, covered landscaping, architects fees and programming Services. There was also a claim for $10,040.00 from Tony Tomich & Sons. Upon motion made, seconded and carried, the claims were approved. 1_4 , REGULAR MEETING SEPTEMBER 9, 1974 FILING OF ASSESSMENT ROLL - IMPROVEMENT RESOLUTION NO. 3381, 1974 BERKLEY PLACE-INGLEWOOD PLACE ALLEY IMPROVEMENT The final assessment and the Assessment Roll for the improvement of the alley bounded by Berkley Place and Inglewood Place, authorized under Improvement Resolution No. 3381, was filed with the Board. Upon motion made, seconded and carried, the Assessment Roll was ordered filed and the Clerk was directed to advertise for a public hearing on the Assessment Roll, to be held at 9:30 a.m. on Monday, September 23, 1974. RICK VENDL RE: REQUEST TO NAME RACING CAR Rick Vendl was present and displayed to the Board a drawing of his race car which he would like to name "Challenge of South Bend", Mr. Vendl will be touring the country with the car next year. The Board acknowledged the fact that Mr. Vendl is using the name South Bend and stated they have no objections to this use, for publicity purposes, with the understanding that the City is in'no way sponsoring the car. RECOMMENDATION - IRELAND-IRONWOOD SIDEWALK INSTALLATION The Board received a recommendation from Patrick McMahon, Manager, Bureau of Public Construction, that he had reviewed a proposed sidewalk installation at Ireland and Ironwood. Mr. Farrand explained that this was included in the Howell contract, but because of the problems with Howell, it was decided to eliminate the work from that contract and award a contract for the work. Mr. McMahon recommended to the Board that the unit price of $7.00 per sq. yd. as submitted by McIntyre and Jones, was consistent with previous unit prices quoted the City and he recommended that the Board award a contract to McIntyre and Jones. Upon motion made, seconded and carried, the recommendation was approved. SIGNING OF CONTRACT - IRELAND-IRONWOOD SIDEWALK The contract with McIntyre and Jones for installation of sidewalks at the intersection of Ireland and Ironwood was submitted to the Board. Upon motion made, seconded and carried, the contract was signed. The Performance Bond submitted with the contract was ordered filed. APPROVAL OF RECOMMENDATION FOR WARNING FLASHERS AT SCHOOLS The Board received the following recommendation from Clem Hazinski, Manager, Bureau of Traffic and Lighting,: Signs with the message "25 MPH When Childrenl Present" have been installed at the approaches to school crossings especially on State highways. At highly travelled locations these signs should be supplemented with flashers and time clocks. Such flasher installation must be approved by the Indiana State Highway Commission. It is requested that the Board of Works write a letter to the Indiana State Highway Commission, LaPorte, Indiana, asking, permission for installation at the following locations: 1. Eddy Street (SR23) Perley School West Side of Eddy, 157 ft. north of,Campeau East side of Eddy, 126 2. Eddy Street (SR23) Jefferson School West side of Eddy, 115 ft. south of E. Wayne Street East side of Eggy, 296 ft. south of E. South Street 3. McKinley (US20) McKinley School North side, 214 ft. west of Ironwood Drive South side, 127 feet east of Esther Street 1 1 REGULAR MEETING SEPTEMBER 9, 1974 4. Michigan Street (US3l) Madison School West side', 131 ft. south of Wakewa East side, 67 ft. north of Riverside Drive 5. Michigan Street (US 31) Monroe School West side, 18 ft. north of Farneman St. East side, 12 ft. north of Farneman St. Upon motion made, seconded and carried,the recommendation was approved and the Clerk was directed to send a letter requesting authorization from the Indiana State Highway Commission to make these installations. All installations will be according to State standards at the City's expense. RELEASE OF BOND - MEP CORPORATION The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering, that the Excavation Bond of the MEP Corporation could be released. Upon motion made, seconded and carried, the Board released the Excavation Bond of the MEP- Corporation, effective September 9, 1974. REQUEST TO ADVERTISE FOR BIDS - INWOOD RD.-DENSLOW DR. STREET IMPROVEMENTS W Mr. Farrand requested that the Board authorize -.advertising for bids for street improvements to Inwood Rd.-Denslow Dr., between Sampson and Ironwood. Money has been appropriated by the Council and plans will be completed this week. Upon motion made, seconded and carried, the Board approved the request and authorized the Clerk to advertise for bids on September 13 and 20, with bids to be opened on September 23, 1974. STREET LIGHT OUTAGE REPORT The Street Light Outage report for the period of August 30 to September 5 was received and ordered filed. RIVER BEND PLAZA APPLICATIONS APPROVED The Board received two applications for River Bend Plaza. One was for a Northern Indiana Artists Show and Sale on September 20 and 21. The other was from Field Enterprises for a display booth. Upon motion made, seconded and carried, the Board approved the applications. STREET LIGHT INSTALLATIONS APPROVED The Bureau of Traffic and Lighting recommended the installation of the following street lights: 1. At the alley north of Elwood on Adams, install one 7,000L MV OH WP - Cost $3.75/mo. or $45.00/yr. 2. 900 Block Lawndale, mid -block, install one 7,000L MV OH WP - Cost $3.75/mo. or $45.00/yr. 3. 1100 Block Thomas replace one 1,000L INC OH WP at an alley intersection with one 7,000L MV OH WP - Cost - $3.50/mo. or $42.00/yr. 4. Piedmont Way and Trent Way - install four 7,000 L MV OH WP @ $3.50/mo. - $14.00/mo. Install four 7,000L MV OH WP @ $3.75/mo. - $15.00/mo. Remove four 4,000L MV OH WP @ $2.60/mo. - $10.40/mo. Increase - $18.60/mo. or $223.20/yr. TITLE SHEET APPROVED - O'BRIEN STREET SANITARY SEWERS The Board received the title sheet approving the plans for the O'Brien Street sanitary sewer to be constructed by Builders United and the Great Horizons Development Corporation. Upon motion made, seconded and carried, the title sheet approving the plans wes signed. REGULAR MEETING ISEPTEMBER 9, 1974 APPROVAL OF DEDICATION OF A PORTION OF O.'BRIEN STREET Mr. Farrand informed the Board that the Great Horizons Development Corporation had amended their dedication to include all their property and the dedication was now ready for approval, subject to the installation of sidewalks on the Great Horizons property. Upon motion made, seconded and carried, the dedication of O'Brien Street from the south line of Werwinski Street south a distance of 163 feet was approved, subject to the installation of sidewalks on the properties owned by the Great Horizons: Development Corporation. PETITION FOR TRAFFIC SIGNAL The Board received a petition submitted by L. Kent Wilcox of the South Bend Housing Authority on behalf of residents at the high-rise, requesting that a traffid1 signal be installed at Western Avenue and Scott Street. The petition was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO ADVERTISE FOR BIDS - SALT, BUREAU OF STREETS The Board received a request from Donald Decker to advertise for bids for salt for the 1975-75 season for motion made, seconded and carried, and directed the Clerk to advertise September with bids to be opened at TRAFFIC CONTROL DEVICES APPROVED snow and ice control. Upon the Board approved the request for bids on the 13th and 20th of 9:30 a.m. on September 23, 1974. The Board received a recommendation from the Bureau of Traffic and Lighting that stop signs be installed on Oakside, Dayton, Farneman, Tasher and Dean at their intersection with South Main Street. Upon motion made, seconded and carried, the Board approved the installation. REQUEST TO ADVERTISE FOR BIDS - LIQUID CALCIUM CHLORIDE The Board received a request from Donald Decker to advertise for bids for liquid calcium chloride. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids on the 13th and 20th of September, with bids to be received at 9:30 a.m. on September 23, 1974. AGREEMENTS WITH MISHAWAKA AND MICHIGAN CITY FOR PROJECT R.I.N.G. The Board received Agreements with the City of Mishawaka and the City of Michigan City for participation in Project R.I.N.G. for the leasing of cars. Upon motion made, seconded and carried, the agreements were referred to the Board of Safety for a recommendation. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. ,Pow Rollin 11 . Farrand f f J es A. Seit ATTEST: j CLERK