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HomeMy WebLinkAbout09/03/74 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 3, 1974 A regular meeting of the Board of Public Works was convened at 1:30 p.m. on Tuesday, September 3, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. REQUEST TO SELL CARNATIONS Charles Wheeler, representing the Unification Church, was present and asked the Board for permission to sell carnations at various inter- sections in the City to raise funds. Mr. Wheeler is from Indianapolis and there is no local church of his denomination at this time. He is making application to the Charitable Solicitations Commission. Mr. Wheeler was advised that he should secure his permit from the Charitable Solicitations Commission and then submit to the Board a list of locations he would like to use. This list will then be reviewed by the Bureau of Traffic and Lighting. REPORT - DEDICATION OF A PORTION OF O'BRIEN STREET Mr. Farrand informed the Board that he had discussed the proposed dedication of a portion of O'Brien Street with representatives of the Great Horizons Housing Company and had asked them to change the dedication as it was presented to the Board because there is some question as to title of the property. The Great Horizons representa- tives feel that their ownership through adverse possession is sufficiently satisfied that they have been able to get title insurance on the property. Mr. Farrand said he would recommend that the City Attorney be asked to review this matter through title research. Mr. Farrand then noted that the City would not normally accept a dedicated right-of-way without street improvements. He said he would recommend that Great Horizons be responsible for the half street, curbs and sidewalks. Mr. Robert Elwood, representing the Great Horizons Housing Corporation, was present and said the changes recommended by Mr. Farrand can be made on the original drawing within a day or two. He said they cannot afford to complete the street. He said the site was approved by the Housing Authority with these conditions. Mr. Farrand said, at a minimum, they would ask that sidewalks be installed. Mr. Elwood said they would be willing to put sidewalks on their two sites. Upon motion made, seconded and carried, the Board accepted the dedica­' tion subject to revising the original drawing and subject also to the installation of sidewalks on the two Great Horizons properties. ASSESSMENT ROLL FOR OAK PARK SEWERS APPROVED The Board received a report from the Bureau of Design and Administra- tion that they had reviewd the assessment of Ernan McMullin on the Oak Park Sewer Assessment Roll and find that a portion of his property was previously assessed for a sewer under resolution number 3125-65, Assessment Roll Number 2878. They, therefore, recommended that Mr. McMullin's assessment be reduced by $151.29 for a total assessment of $583.55. The amount assessed to the City should be adjusted to $19,869.58. Upon motion made, seconded and carried, the Board accepted the recommendation and approved Assessment Roll Number 2970, Oak Park Sewers, as amended. PETITION TO VACATE ALLEY FILED Saint Joseph's Hospital of South Bend, by files a petition to vacate the north -south running south from Madison to the first cr made, seconded and carried, the petition of Design and Administration for review an their Attorney Timothy Woods, alley east of St. Louis, oss alley. Upon motion was referred to the Bureau d recommendation. REGULAR MEETING SEPTEMBER 3, 1974 ADOPTION OF IMPROVEMENT RESOLUTION NO. 3406, 1974 - SANITARY SEWERS WIDENER LANE AND'A PORTION OF FELLOWS STREET Upon motion made, seconded and carried, the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3406, 1974 BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve Fellows St. from Ireland Road to Widener Lane and Widener Lane from Fellows St. to Miami Road by constructing a sanitary sewer. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Public.Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. L The total cost of said improvement, including all incidental costs, such c as advertising and engineering, shall be assessed upon the real estate `T abutting on said sanitary sewer, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 30th day of September, 1974 at the hour of 9:30 a.m. o'clock, Local Time, is hereby fixed as the time and the Board of Works Hearing Room as the place when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board'.is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted September 3, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome Notice of Hearing Published on September 6 and 13, 1974 s/ Patricia DeClercq, Clerk of the Board FILING OF PRELIMINARY PLANS AND ENGINEER'S ESTIMATE - WIDENER LANE SEWERS The Preliminary Plans and Engineer's Estimate for the construction of sanitary sewers authorized under Improvement Resolution No. 3406, 1974 on Fellows Street from Ireland Road to Widener Lane and Widener Lane from Fellows Street to Miami Road, were submitted to the Board. Upon motion made, seconded and carried, the preliminary plans and engineer's estimate were ordered filed. LETTER FROM HISTORIC PRESERVATION C014MISSION RE: STREET LAMPS The Board received a letter from the Historical Preservation Commission requesting that any old street lamps which are removed be preserved for reuse. It was noted that all lights belong to the Indiana & Michigan Electric Company and a letter was directed to the Commission advising them that any further questions should be directed to Al Wickizer at the I & M. REGULAR MEETING SEPTEMBER 3, 1974 UTILITY AGREEMENTS - BENDIX DRIVE INTERSECTION IMPROVEMENTS Agreements with the Water Works, Indiana Bell Telephone Company, Indiana & Michigan Electric Company and the Northern Indiana Public Service Company for the intersection improvements at Lincolnway West and Ardmore Trail with Bendix Drive were submitted to the Board. Upon motion made, seconded and carried, the agreements were approved. TRASH GUARD CONTAINERS Pictures of "Trash Guard" containers were presented to the Board. The representative who handles the containers had asked for the Board's opinion of the containers. Members of the Board raised several questions, such as, who the containers will be distributed, whether individual homeowners will be contacted, and whether they will be limited to alley locations. Upon motion made, seconded and carried, the Board directed that a letter be send to Andy Anderson, Sales Representative, raising these questions and asking for more informa- tion regarding distribution of the containers in South Bend. REQUEST TO ADVERTISE FOR BIDS FOR SOUTH BEND DAM REPAIR APPROVED Patrick McMahon, Manager, Bureau of Public Construction, reported to the Board that Lawson Associates has completed their recommendation for repairs to the South Bend dam and are preparing a final engineering estimate which will be under the $210,000 budgeted. Mr. McMahon,. asked the Board to advertise for bids for the dam repairs, with bids to be received on September 23. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise on September 6 and 13, with bids to be opened at 9:30 a.m. on Monday, September 23, 1974. REQUEST TO PARK BUSES ON RIVER BEND PLAZA APPROVED The Board received a request from Louis Wilcox, Director of River Bend Plaza, to park two buses on the Supergraphic area in front of Wyman's on Saturday, September 7. The buses will be bringing Notre Dame students to the Plaza for a tour. Upon motion made, seconded and carried, the request was approved. APPLICATION FOR RIVER BEND PLAZA - BOBBY BETHANY The Board had under review an application for a booth on the River Bend Plaza from Bobby Bethany. Kathleen Cekanski, Deputy City Attorney, informed the Boad that, under the R-66 program which governs the renewal area, a Development Review Committee has been set up. This Committee has final approval over all structures in the downtown renewal area. She recommended that this application be referred to the Development Review Committee for their recommendation. She also recommended that a letter be sent to Mr. Bethany to ask him to submit architectural plans for his proposed structure. Upon motion made, seconded and carried, the Board referred the application of Bobby Bethany to the Development Review Committee for their review and a recommendation to the Board and directed that Mr. Bethany be asked to submit plans forthe structure. APPLICATIONS APPROVED - RIVER BEND PLAZA Applications which were approved by Louis Wilcox, Plaza Director, were submitted to the Board. They included the Beta Delta Sorority, for the sale of craft items; the Bicentennial Committee, for the sale of bumper plates; C. E. Lee Company, display only; Armstrong Cork Company, display only; and the Northern Indiana Historical Society, display only. Upon motion made, seconded and carried, the above applications were approved. APPLICATION RECEIVED - REV. HENRY UNDERWOOD The Board received an application from Rev. Henry Underwood to conduct services on River Bend Plaza during September and October. Kathleen Cekanski, Deputy City Attorney, recommended that a letter be sent to Rev. Underwood asking him the purpose of his activities on the Plaza and asking that he attend a meeting of the Board to answer questions, so moved, seconded and carried. 1 1 1 REGULAR MEETING SEPTEMBER 3, 1974 APPROVAL OF BONDS Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds were in order and could be approved: Emmett K. Troyer to August 29, 1975 Joe Kiss to September 3, 1975 Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of August 21 through August 28 was received. Upon motion made, seconded and carried, the report was ordered filed. AGREEMENT OF EASEMENT - GARDEN QUARTER, SECTION A The Board received an Easement Agreement with Place and Company for Garden Quarter, Section A. The agreement had not been signed by Andrew Place, President and there was no secretary's certification attached. Upon motion made, seconded and carried, the agreement was approved, subject to signature by Mr. Place and to receipt of the secretary's certification. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 2:30 p.m. LI ATTEST: CLERK 1 Z&e4, Rollin E. Farrand