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HomeMy WebLinkAbout08/05/74 Board of Public Works MinutesREGULAR MEETING AUGUST 5, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, August 5, 1974 with all members present. Deputy City Attorney Kenneth Sheetz was also present. Minutes of the previous meeting were reviewed and approved. APPROVAL OF CONSTRUCTION -MANAGER PAYMENT - CIVIC CENTER Charles F. Lennon, Jr., submitted to the Board a claim for $40,000 as payment to Sollitt Construction Company as Construction -Manager for the Civic Center. Mr. Lennon said the claim has been approved by the Civic Center Authority and will be paid from revenue sharing funds. Upon motion made, seconded and casried, the Board approved the claim. MAINTENANCE OF RIVER BEND PLAZA Charles F. Lennon, Jr., Director, Department of Redevelopment, spoke to the Board regarding maintenance on River Bend Plaza which was discussed by the Redevelopment Commissioners at their meeting last week. Mr. Len non offered to supply an employee from the Redevelop- ment Department to work 40 hours a week supervising the maintenance crew. Mr. Farrand said he had been advised by Louis Wilcox, Director of the River Bend Plaza, that Mr. Wilcox would take charge of the W maintenance. Mr. Farrand said he has already contacted Manpower to request personnel for maintenance when the summer program ends. It was agreed that the maintenance problem seems to occur on Saturday and Sunday. Mr. Farrand said that the Board would accept the offer of a Redevelopment Department employee to supervise maintenance on the Plaza and that he would request that that employee report directly to him regarding maintenance. REQUEST FOR MINI-14ARATHON The Board received a request from Thomas Gavin of the South Bend Track Club to hold a Mini -Marathon on Sunday, August 11, beginning on the Supergraphics,area-on River Bend Plaza at 9:30 a.m, and ending at noon. A map of the proposed route was submitted to the Board. Upon motion made, seconded and,garrle d, the Board approved the request subject to coordination of the event by Clem Hazinski, Manager of the Bureau of Traffic and Lighting. CURBS AND SIDEWALKS AT ROSEHILL CEMETERY Julius Simon, President of the Rosehill Cemetery, was present along with the Secretary and Treasurer of the Association and the Maintenance Director. Mr. Simon said that snow plows have damaged the curbs and allowed motorists to drive over the sidewalk so that it is now deteriorated. He said they would appreciate any action the Board can take to remedy the situation. Donald Decker, Director of the Division of Transportation, was present and said he had filed a written report with the Board regarding this matter. He said the City is facing the same situation at Bowman Cemetery, just adjacent to Rosehill Cemetery. The problem is lack of funds to make repairs. There was a discussion regarding possible cost of the repairs. Patrick McMahon, Manager, Bureau of Public Construction, said the rate would be $12.00 a foot. Mr. Barcome suggested that the matter be referred to the Engineering Department for their review and any possible recommendations. Upon motion made, seconded and carried, the matter was referred to the Bureau of Engineering for review. REQUEST TO BLOCK WASHINGTON STREET - YOUTH ADVOCACY PROGRAM The Youth Advocacy Program requested permission to block Washington Street from Maple to Elm Street on Sunday, August 11 from 12:00 noon to 9:00 p.m. for a festival. Clem Hazinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had conferred with the Police Department and Fire Department regarding this request and they all concur that an arterial street such as Washington should not be blocked. The Board suggested that the representatives present from 164 REGULAR MEETING AUGUST 5, 1974 the Youth Advocacy Program suggest an alternative street. Saundra Murray and Lorraine Wilson, who were present to represent the Youth Advocacy Program, said they had requested that Washington Street be closed because this is the area they have been painting and cleaning. They then requested that the Board close Maple Street from Washington Street to Thomas Street for the festival. Upon motion made, seconded and carried, the Board approved the closing of Maple Street, from Washington Street to Thomas Street, from 12:00 noon to 9:00 p.m. on Sunday, August 11. CHANGE ORDER APPROVED TOPICS T60'00'(11) MICHIGAN-MAIN SIGNALIZATION A Change Order in Topics Project T6000(11) the Michigan Street -Main Street Signalization Project, was presented to the Board. The Change Order was in the amount of $2,466.90. Upon motion made, seconded and carried, the Change Order was approved. RECOMMENDATION FOR ACCEPTANCE - TOPICS T6000(11) A recommendation to the Indiana State Highway Commission for acceptance of the Topics Project T6000(11), the Michigan Street - Main Street Signalization Project, was presented to the Board for approval and submission to the Indiana State Highway Commission. Upon motion made, seconded and carried, the recommendation was approved by the Board. CLOSING OF HARRIS STREET RAILROAD CROSSING Clem Hazinski, Manager, Bureau of Traffic and Lighting, reported to the Board that he had received a notice from the Public Service Commission that the Harris Street crossing of the Grand Trunk Western Railroad has been ordered closed. Mr. Hazinski recommended that when the railroad has officially closed the crossing, his Department be directed to install reflectorized guardrails. Upon motion made, seconded and carried, the Board filed the recommendation and Mr. Hazinski is to notify the Board when the crossing is closed. CITY POLICY REGARDING LICENSING OF STANDS The Board received a recommendation from James A. Roemer regarding the procedure for licensing of stands on River Bend Plaza, outlining the steps to be followed. Mr. Roemer recommended that the same procedure be adopted by the Park Department. There was a discussion regarding the procedures. Upon motion made, seconded and carried, the recommendation was tabled until such time as a permanent policy for operations on the Plaza has been established. BLOCK PARTY APPROVED EAST MONROE STREET The Board received a recommendation from Clem Hazinski that a request to hold a block party in the 1300 and 1400 blocks of East Monroe Street had been investigated and could be approved. Liability Insurance has been obtained for the event. Upon motion made, seconded and carried, the Board approved the Block Party. REQUEST TO ADVERTISE FOR BIDS FOR SALE OF ABANDONED VEHICLES APPROVED The Board received a request from Patrick Gallagher, Director of the Department of Public Safety, to advertise for bids for the sale of abandoned vehicles. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise on August 9 and 16, with bids to be received on August 19 at 9:30 a.m. REQUEST FOR STREET LIGHTS - RIVERSIDE MANOR The Board received a request from five residents of Riverside Manor for the installation of street lights on Darden Road and Glenview. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. F____J REGULAR MEETING AUGUST 5, 1974 REQUEST FOR BUILDING DEPARTMENT PERSONNEL TO ATTEND CONFERENCE The Board received a request from Forrest R. West to allow him to attend the Annual Conference of the Indiana Association of Building Officials in South Bend on August 5 through 7, along with other members of the Building Department. Upon motion made, seconded and carried, the request was approved. BONDS APPROVED The Board received a report from Ray S. Andrysiak, Bureau of Engineering, that the following bonds were in order and could be approved: Contractor's Bond for Francis D. McGinnity d/b/a Topher Enterprises to August 14, 1975. Contractor's Bond for Carl J. Reinke and Sons to August 4, 1975. Contractor's Bond for Circle Lumber Company to August 31, 1975. C Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of July 27 through July 31 was received. Upon motion made, seconded and carried, the report was ordered filed. REQUEST TO CLOSE STREETS AROUND LA SALLE PARK FOR CONCERT The Board received a request from the LaSalle Athletic and Action Program to block several streets in the LaSalle Park Area on Sunday, August 25, 1974 from 12:00 to 7:00 p.m. to hold a Memorial Concert to Dean Johnson. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. FILING OF PRELIMINARY PLANS AND ENGINEER'S ESTIMATE FOR CONSTRUCTION OF ELWOOD AVENUE SIDEWALK AND CURB The Preliminary Plans and Engineer's Estimate for the construction of sidewalk and curb on Elwood Avenue from Olive Street to Portage Avenue and Wilber Street along Muessel Park were, upon motion made, seconded and carried, filed with the Board. IMPROVEMENT RESOLUTION NO. 3404, 1974 ADOPTED Upon motion made, seconded and carried, the following Improvement Resolution was adopted by the Board: IMPROVEMENT RESOLUTION NO. 3404, 1974 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve Elwood Avenue from Olive Street to Portage Avenue and Wilber Street along Muessel Park by constructing sidewalk and curb at various locations. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvement filed on August 5, 1974 and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. lb REGULAR MEETING AUGUST 5, 1974 The total cost of said Improvement, including all incidiental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said sidewalk and curb to be improved, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 19th day of August, 1974 at the hour of 9:30 a.m., Local Time, is hereby fixed as the time, and the office of the Board in said City as the place, when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana,'will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publica- tions, of the time and place of hearing of this resolution. Adopted August 5, 1974. s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz BOARD OF PUBLIC WORKS Notice of Hearing Published on August 9 and August 16, 1974 s/ Patricia DeClercq, Clerk of the Board FILING OF BUREAU OF STREETS MATERIAL PRICE INCREASES A letter from Rieth Riley Construction Company, listing price in- creases for Bureau of Streets Materials, effective July 29, 1973 was received. The bid for materials accepted by the Board contained an escalator clause. Upon motion made, seconded and carried, the price list was ordered filed. STREET LIGHT INSTALLATIONS APPROVED The following recommendations were received from the Bureau of Traffic and Lighting for installation of street lights: 1. A 7,000LMV OH WP on Studebaker at the alley south of Fassnacht. Cost, $3.75/mo. or $45/yr. 2. A 7,000LMV OH WP on Prast, 250 ft. west of Meade. Cost $3.75/mo. or $45/7r. 3. 2 7,OOOLMV OH WP on Birner (250' apart) east of Blaine. Cost $7.50/mo. or $90/yr. 4. 2 7,000LMV OH WP on the east side of Ironwood Road, north of Ireland. Upon motion made, seconded and carried, the installations were approved. APPLICATIONS FOR RIVER BEND PLAZA Applications were received for display booths on River Bend Plaza from the Y.W.C.A. and the League of Women Voters. Upon motion made, seconded and carried, the applications were approved. Applications for Robert Bethany and the Beta Delta Sorority were received and were approved, subject to compliance with licensing and insurance procedures or establishment of non-profit status. REGULAR MEETING AUGUST 5, 1974 MICHIGAN-MAIN CONNECTOR Mrs. Janet Allen, 125 W. Marion Street, was present and asked about alternatives to the Michigan Street -Main Street Connector and when they would be presented to the public. Mr. Farrand said when all the plans are completed, a public hearing will be held and the .public will be invited to make their views known. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. Q QC CT� A� W W ATTES CLERK 1