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HomeMy WebLinkAbout07/29/74 Board of Public Works MinutesIN REGULAR MEETING JULY 29, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, July 29, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. AWARDING OF BID - FIRE STATION NO. 4 A recommendation was received from the Bureau of Buildings that the low bid of the Muia Construction Company of $182,880.00, plus Alternate No. 1 for Glaros Panels, $4,185.00 and Alternate for Baseboard Heat, $3,553.00, for a total bid of $190,518.00. Upon motion made, seconded and carried, the Board accepted the bid of the Muia Construction Company of $190,518.00 for the construction of No. 4 Fire Station. AWARDING OF BID - MIAMI-RIDGEDALE SIGNALIZATION The Board received a recommendation from the Bureau of Traffic and Lighting that the bids for the Miami-Ridgedale Signalization had d been reviewed and that the low bid of the Morse Electric Company could be accepted. Upon motion made, seconded and carried, the Board accepted the low bid of the Morse Electric Company of $26,136.00 for the Miami-Ridgedale Signalization. CITIZENS COMPLAINT REGARDING VACATED ALLEY, VACATION RESOLUTION NO. 3380 Mr. Peter Pock, 1339 Sunnymede Avenue, presented to the Board a petition signed by seventeen property owners in the area requesting the Board to review Alley Vacation No. 3380. A fence has been erected in the vacated alley which makes it impossible for trash trucks and other vehicles to use the open alley and then turn around to exit. Several residents were present and spoke to the Board about the problem this has caused. Sam G. Rossin, 1336 E. Wayne St., South, Robert Hentz, 1320 E. Wayne St., Mary Bickel, 1311 Sunnymede, Karl Kronstein, 1328 E. Wayne St. S. and Joseph Cutrona, 1331 Sunnymede all spoke to the Board. Their comments were in regard to the inability of trash trucks to use the alley which is still open, the closing of the alley to pedestrian traffic, the matter of proper notification to affected property owners, when the public hearings were held on this vacation, and what the Board could do to help solve the problem. The residents said they were not in favor of putting their trash out in the front to be picked up. Mr. Jerome Kearns, petitioner for the vacation, was present and said the reason for the request to vacate was safety of small children in the area of the alley and to eliminate pedestrian traffic in the alley, which had resulted in damage to homes from the throwing of bottles, ice, and debris. Mr. Barcome noted that the Board followed all the legal procedures required in this vacation proceeding, including notification of the affected property owners and legal advertising. Mr. Robert Hamilton, 1340 E. Wayne St. S., said the problem appears to be only one of trash trucks using the alley and said it is possible for independent haulers with smaller trucks to go into the alley and out again. Mrs. Robert Hamilton, 1340 E. Wayne St., S., said she had contacted a private trash hauler and he had indicated he would be willing to service any residences in the area at the same price per month charged by the City. Mr. Farrand said the Board notes the filing of the petition by the residents. He said the Board will contact Mr. Hamilton and Mr. Kearns and trans- mit to them a copy of the petition in an effort to see whether the problem can be resolved. Any decision made regarding this matter will be sent to Mr. Pook, by letter, and he can inform the other interested residents. LEASE -PURCHASE AGREEMENT RESCINDED An agreement signed on July 1, 1974 between the City of South Bend and the National Bank and Trust Company for the lease -purchase of eight Mack trucks was, upon motion made, seconded and carried, rescinded by the Board. REGULAR MEETING JULY 29, 1974 Mr. Farrand noted that there was an error in computation of interest on the earlier agreement. The Legal Department reviewed the matter and made a recommendation to the Board. Three of the trade-in vehicles were in such poor condition they were not acceptable to Michiana Mack. The following Release was presented to the Board RELEASE In consideration for the Municipal City of South Bend agreeing to pay an interest rate of 5.61% rather than 4.610 on the lease - purchase of 8 Mack trucks, I hereby release any and all claims I may have against the said City for the condition of'the trucks given in trade by the said City on the purchase of the said Mack trucks. MICHIANA MACK, INC. s/ Ronald Delcamp, V.P. Upon motion made, seconded and carried, the Board approved the release. SIGNING OF LEASE -PURCHASE AGREEMENT FOR MACK TRUCKS A new lease -purchase agreement with the National Bank & Trust Company for the eight Mack trucks was presented to the Board. The agreement has been reviewed by the Legal Department and they recommended approval. The agreement calls for six yearly payments of $48,622.78. Upon motion made, seconded and carried, the Lease -Purchase Agreement was approved. REQUEST APPROVED TO LOCATE TRAILER AT 700 WEST CHIPPEWA The Board received a request from the"A. Baker'Mfg. Co. to locate a trailer on their property at 700 W. Chippewa, while their present building is remodeled. Forrest West; Director of the Bureau of Buildings, reviewed the request and recommended approval provided the electrical and plumbing hook-ups are done by licensed con- tractors. Upon motion made, seconded and carried, the Board approved the request, subject to the stipulations of the Building Department. DEDICATION OF A PART OF O'BRIEN STREET FILED Raymond Lang, Engineer, filed with the Board a petition and drawings for the dedication of O'Brien Street from the South line of Werwinski to 163 feet south. Upon motion made, seconded and carried, the dedication was referred to the Area Plan Commission for review and recommendation. PARKING RESTRICTION ON IRELAND ROAD The Board received a recommendation from the Bureau of Traffic and Lighting that there be no parking on Ireland Road from Ironwood to York. Upon motion made, seconded and carried, the recommendation was approved. COMPLAINT - SIDEWALK AT 3016 MISHAWAKA AVENUE The Board received a complaint from William Kelly regarding the con- dition of the sidewalk at 3016 Mishawaka Avenue. The sidewalk is badly in need of repair and the owner has been asked several times to make repairs. Upon motion made, seconded and carried, the complaint was referred to the Bureau of Engineering for review and recommendation. REPORT ON REQUEST TO PARK ON LINCOLNWAY EAST AUGUST 3 AND 4 The Bureau of Traffic and Ligbting reported to the Board that arrangements have been coordinated with the Police Department Traffic Bureau to allow parking on Linconway East, from Miami to Ironwood, on August 3 and 4, in connection with an Art Fair to be held at the Potpourri. Upon motion made, seconded and carried, the report was ordered filed. KI REGULAR MEETING JULY 29, 1974 REPORT ON CURB AND SIDEWALK='ROSEHILL,CEMETERY The Board received a report from Donald Decker indicating that he had reviewed the request by the Rosehill Cemetery Association to repair the curb and sidewalk in front of the cemetery. Mr. Decker said he is aware of the problem at the cemetery location and said similar conditions are evident throughout the City. He said there are no funds available for the Bureau of Streets to repair curbs and sidewalks. Mr. Barcome noted that the request for repairs had come from Mr. Julius Simon and he asked that Mr. Simon and Mr. Decker be asked to attend a Board meeting for further discussion of the matter. The Clerk is to contact Mr. Simon and Mr. Decker and set up a time for their appearance before.the Board. REQUEST TO BLACKTOP EMBELL CT. AND KUNSTMAN CT. A request to blacktop Embell Ct. and Kunstman Ct. had been referred to Mr. Decker for review. Mr. Decker reported to the Board that Embell Ct. is a brick court approximately eight feet wide and Kunstman Court is concrete. He said he felt a new blacktop surfave Q on either court would have no significant effect of improving the CD conditions. He recommended that the matter be referred to the Engineering Department for investigation of any urban development programs which might be used in the area. Upon motion made, seconded W and carried, the matter was referred to the Bureau of Engineering for review and any possible recommendation. BONDS APPROVED Ray S. Andrysiak, Bureau of.Engineering, reported to the Board that the following bonds were properly executed and could be approved: Contractor's Bond for Larry Spromberg to 8/16/75 Contractor's Bond for Kenneth Eslinger to 7/24/75 Excavation Bond for F & F Home Improvement Co. to 8/20/75 Upon motion made,. seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of July 19th through July 25th was received. Upon motion made, seconded and carried, the report was ordered filed. CHANGE ORDER NO. ONE - REMODELING OF 12TH AND 14TH FLOORS Change Order No. One in the amount of $1445.00, for the remodeling of the 12th and 14th floors was received from E. R. Bauer. The Change Order covered the enclsoing of the office of the Director of the Sub -Standard Building Department and the addition of another door between the Redevelopment Office and the Personnel Office. Charles F. Lennon, Jr. was present and was asked if the Manpower portion of the funds has been approved. He said it had not as yet. Upon motion made, seconded and carried, the Board approved the Change Order, subject to Mr. Lennon's verification of the availability of funds. RIVER BEND PLAZA APPLICATIONS APPROVED Applications for the following display booths for River Bend Plaza were received. All booths have been approved by Louis Wilcox. Real Services Nutrition Program, Social Security Administration, South Bend Public Library, Indiana Freedom of Choice Coalition, Stanley Home Products, Howard Park Senior Citizens Center, Voters Registration and Harvest House. Upon motion made, seconded and carried, the applications were approved. Cavalier Color, Inc. applied for a vending booth for film processing, stamps, film, etc. Their insurance certificate did not name the City of South Bend as an additional insured. Upon motion made, seconded and carried, the Board approved the application of Cavalier Color, Inc., subject to the proper insurance form being filed. REGULAR MEETING JULY 29, 1974 RIVER BEND PLAZA ADVISORY COMMITTEE MEMBERSHIP Charles F._Lennon, Jr., Director of the Department of Redevelopment, inquired of the Board what procedure should be used in adding members to the River Bend Plaza Advisory Committee, which is an open-ended Committee. The Board advised him that names should be submitted to the Mayor and he will then advise the Board of any new appointments made. RIVER BEND PLAZA SECURITY There was a discussion regarding security on the Plaza. Mr. Lennon said the Board might want to look into the matter of additional security with the opening of schools near the downtown. Mr. Barcome said this matter had been discussed with Chief Urban and the feeling is that the present security personnel assigned to the Plaza can handle the situation. The matter of bicycles and people sitting on walls on the Plaza were also discussed. Bicyclists are being asked not to ride on the. Plaza. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:50 a.m. Ja e R. Seitz ATTEST: CLERK