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HomeMy WebLinkAbout07/22/74 Board of Public Works MinutesN REGULAR MEETING JULY 22, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, July 22, 1974 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - MIAMI-RIDGEDALE SIGNALIZATION This was the date set for receiving bids for the signalization of the Miami-Ridgedale intersection. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly ead: Morse Electric Company Bid was signed by Edward H. Morse, 712 N. Niles Avenue non -collusion affidavit was in order South Bend, Indiana and a 10% bid bond accompanied the bid. BID - $24,136.00 Arrow Electric Company Bid was signed by Harold Markward, 1129 South Bend Avenue non -collusion affidavit was in order South Bend, Indiana and a 10% bid bond accompanied the bid. BID - $25,882.70 Upon motion made, seconded and carried, the Board awarded the bid to the Morse Electric Company on their low bid of $24,136.00, subject to verification of the actual bid by extending the prices to make sure the bid is correct. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3403 CREST MANOR SEWERS, PART OF SECTION 2, 3 AND 5 This was the date set for holding a public hearing on Improvement Resolution No. 3403, 1974 for the construction of sanitary sewers in Crest Manor, Part of Section 2, 3 and 5. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The Preliminary Assessment Roll, Engineer's Estimate and preliminary palns were available for inspection. This project was initiated by a petition of the property owners involved. There was no one present to speak on the Improvement Resolution. Upon motion made, seconded and carried the Improvement Resolution was confirmed as adopted and the improvement is ordered to be made. APPROVAL OF CIVIC CENTER CLAIMS Charles F. Lennon, Jr., Director, Department of Redevelopment, was present and submitted to the Board the following Civic Center claims: Architects Fee - Design Development PHase $31,000 Landscaping Plans 3,875 Itemized Expenses, attached 5,470 Total amount of the claims is $40,345. Upon motion made, seconded and carried, the Board approved the claims. ADOPTION OF RESOLUTION SUPPORTING A TOLL ROAD INTERCHANGE AT THE SOUTH BEND BY-PASS Mr. Richard Johnson, Executive Director of the Area Plan Commission, was present. Mr. Johnson said he would like to ask the Board to pass a resolution supporting an interchange between the Indiana Toll Road and the South Bend By -Pass. Mr. Johnson said an interchange is necessary because of the crossing of a major north -south and east -west facility. It would improve the accessibility of the South Bend 1 REGULAR MEETING 0 JULY 22, 1974 f. community and improve the economic base. It would also provide access to the Michiana Regional Airport. Mr. Johnson -,then displayed maps and charts outlining the proposed interchange and its economic feasibility. Mr. Johnson said the project envisions State Highway and Indiana.Toll Road participation and with that support, it could be paid for within twelve years. He said the proposal is being presented to various other agencies in the City and the County. Upon motion made, seconded and carried, the Board adopted the following resolution: , RESOLUTION NO. 15, 1974 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY,OF SOUTH BEND RELATIVE TO PROVIDING AN INTERCHANGE BETWEEN THE INDIANA TOLL ROAD AND THE SOUTH.BEND BY- PASS ( U. S. 31 RELOCATED) WHEREAS,,the Transportation Plan for the City of South Bend and St. Joseph County, Indiana indicates that an interchange between the Indiana Toll Road and the South Bend By -Pass is required to provide a complete regional highway system, and WHEREAS, an Indiana Toll Road and South Bend By -Pass Interchange would provide the South Bend community the opportunity to develop a multi -model transportation center at the Michiana Regional Airport, and WHEREAS, the Board of Public Works of the City of South Bend has, and will continue to make, services available to the area rapidly developing around the Michiana Regional Airport, and WHEREAS, the recently completed study by the Area Plan Commission of St.. Joseph County, Indiana, concluded that such an interchange would be physically, environmentally and economically feasible; NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works of the City of South Bend, Indiana, urges the Indiana Toll Road Com- mission and the Indiana State Highway Commission to jointly plan and program the immediate construction of an interchange between the Indiana Toll Road and the South Bend By -Pass (U. S. 31 relocated). ADOPTED THIS 22ND DAY OF JULY, 1974. S/ Rollin E. Farrand S/ James R. Seitz S/ James V. Barcome ATTEST: s/ Patricia DeClercq RECOMMENDATION FROM BUREAU OF TRAFFIC AND LIGHTING RE: GYMKHANA The Bureau of Traffic and Lighting reported to the Board that the request of the Michiana Sports Car Club to hold a gymkhana on Washington Street on August 4, 1974 had been reviewed with the Bureau of Traffic of the Police Department and approval was recommended, providing the following requirements are met: 1. Rulings of the Board, especially covering liability are met. i~ 5 4 REGULAR MEETING JULY 22, 1974 2. A responsible committee member will sign for and pick up the traffic cones and return them. A charge will be made for any missing cones. 3. Barricades will be delivered to the locations indicated on the drawing and they will be set up by the committee members and removed and stacked at the edge of the walk when the affair is over. 4. Meter hoods will be placed by members of the Committee on Saturday night and removed upon completion of the event. All barricades and other materials needed will be furnished by the Bureau of Traffic and Lighting. Mr. Douglas Simpson, Director of the Bicentennial Village, was present. Mr. Simpson said the Legal Department requirement of $500,000 property damage on the Insurance Certificate was presenting a problem since it will require approval by Lloyds of London and there is a time element involved. There was a discussion with Deputy City Attorney Kathleen Cekanski regarding the insurance requirements. Miss Cekanski said she had discussed the matter with Ralph Muszynski who is the City insurance carrier and these were his recommendations. The Board requested that Miss Cekanski work with the Auto Club regarding the insurance. Upon motion made, seconded and carried, the Board approved the Gymkhana on August 4, subject to the stipulations in the recommendation of the Bureau of Traffic and Lighting and to coordination with the Legal Department regarding the insurance coverage. FILING OF PETITION TO VACATE A PORTION OF COLFAX AND AN ALLEY The O'Brien Corporation, by its Attorney Francis Jones, files a petition to vacate Colfax Avenue from Jackson Street west to the first north-south.alley and the north -south alley from Orange Street to Washington between Brookfield and Jackson. Upon motion made, seconded and carried, the petition was referred to the Bureau of Engineering for preliminary review and recommendation. RECOMMENDATION RE: PETITION TO VACATE A PORTION OF SUNNYMEDE AVE. The Bureau of Design and Administration reported to the Board that they had reviewed the petition to vacate a portion of Sunnymede Avenue, filed by the Whitmore Corporation. They have no objections to the vacation. Upon motion made, seconded and carried, the petition was referred to the Area Plan Commission for their review and a public hearing. PETITION TO CONSTRUCT SANITARY SEWERS FILED The Board received a petition signed by four property owners requesting that sanitary sewers be constructed in Crest Manor, Lots 60, 139, 140, 137, 138 and 61. Upon motion made, seconded and carried, the petition was referred to .the Bureau of Engineering for preliminary review and recommendation. REQUEST FOR SEWERS ON WIDENER LANE RECEIVED A request from John Abraham, 502 E. Widener Lane, for the con- struction of sanitary sewers on Widener Lane was received and has been referred to the Bureau of Engineering for preliminary review and recommendation. APPROVAL OF LEASE AGREEMENT FOR LAGOON K The Board received a Lease Agreement with the East Side Little League for the use of Lagoon K for girls soft ball. The lease was pre- pared by the Legal Department and is for a three year period, at $1.00 per year. Charles F. Lennon, Jr. signed the lease on behalf of the Little League. Upon motion made, seconded and carried, the Lease Agreement was approved. REGULAR MEETING JULY 22, 1974 REQUEST FOR BLOCK PARTY The Board received a request from Thomas Sopko, on behalf of the residents of East Monroe Street for permission to hold their annual block party on August 10, 1974 from 6:00 p.m. to midnight. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Upon the recommendation of the Bureau of Traffic and Lighting, it was moved, seconded and carried that the installation.of Stop Signs on Crest at Southeast Drive and on. Crest at Altgeld Street be - approved. REPORT ON NO TURN ON RED SIGNAGE The Board received a report from the Bureau of Traffic and Lighting listing the criteria used in selecting intersections in the City where signs should be posted "No Turn on Red". Upon motion made, seconded and carried, the report was ordered filed. CD RECOMMENDATION FOR RELOCATION OF BUS STOP WThe following recommendation was received by the Board: "The Bureau of Traffic and Lighting, through verbal and written correspondence with the Public Transportation Corporation, have discussed the probability of relocating the Main Street court house bus stop to the Bus Terminal Lot. This relocation would be: 1. Place all inbound buses at one terminal 2. Place the central transfer point at one terminal. 3. Eliminate the parking-unparking movement of an on -street bus stop. 4. 'Provide 6 parking meters in the former bus zone. This Bureau is pleased to report that the Public Trans- portation Corporation concurs with the relocation. The P.T.C. requests that the move to the terminal lot commence on Monday, July 29, 1974. The three routes affected are: Rum Village, South -Side Mishawaka and Michigan. The P.T.C. is posting notices in the buses notifying the public of the move. s/ Clem Hazinski to Upon motion made, seconded and carried, the recommendation was ordered filed. INSTALLATION OF PARKING METERS APPROVED The Bureau of Traffic and Lighting recommended to the Board that six one -hour parking meters be installed on the north half of the west side of the 100 block South Main Street. The installation can be done after July 29, 1974. Upon motion made, seconded and carried, the Board approved the installation of the parking meters. CONTRACTOR'S BOND APPROVED - DEZSO HORVATH Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the continuation certificate for the Contractor's Bond of Derso Horvath was properly executed and could be approved. Upon motion made, seconded and carried, the continuation certificate was approved to l/l/75. J.. 45; 6 CHANGE ORDER APPROVED TOPICS T6000(7,) U.S. 20-HICKORY INTERSECTION A Change Order was submitted to the Board for Topics Project T6000(7) the U.S. 20-McKinley-Hickory intersection. The Change Order increased the contract with Arco Engineering Co.. by $501.00. Upon motion made, seconded and carried, the Board approved the Change Order. BLOCK PARTY APPROVED ON PARKWAY The Board received a request from Mr. & Mrs. James Anastos to hold a Block Party on Saturday, July 27 on Parkway,, between Meadow Lane and Dogwood from 9:00 a.m. until unknown time. The Bureau of Traffic and Lighting reviewed the request,and recommended approval, -providing the City is indemnified. Upon motion made, seconded and carried, the Board approved the .request, subject to liability insurance being filed. OPEN AIR STAND APPROVED Mrs. Minnie Henderson submitted a request to the Board to operate an Open Air Stand at 1611 Linden Avenue and on Circle Avenue. Mrs. Henderson operates a wig shop at 1611 Linden Avenue. She informed the Board that a man has been selling wigs from a blue van on the street at Washington and Huey, and that he does not have a license or permit. The Board advised Mrs. Henderson that the Board of Public Safety has requested the Police Department to investigate this complaint and report to them. Upon motion made, seconded and carried, the Board approved the Open Air Stand request, subject to Mrs. Henderson securing the necessary City licenses. SIDEWALK REPAIR ORDERED The Board received a copy of a letter sent to Mr. John Howe, 1932 Inglewood Place, by City Attorney James A. Roemer advising him that the sidewalk abutting his home should be repaired. Councilman Joseph Serge notified the Board that the owner has not made the repairs and he asked the Board to take action. Upon motion made, seconded and carried, the Board directed that the Clerk send a letter to Mr. Howe notifying him that it is his responsibility to repair the sidewalk and that the repairs should be completed within 30 days of the date of the letter. APPLICATIONS FOR SIDEWALK DAYS APPROVED The Board received the following applications from downtown merchants for participation in Sidewalk Days on July 26 and 27: Sonneborns, Milady Shop, Robertsons, Career Shop, R. K. Mueller Jewelers, Ras- mussens, Office Engineers, Dainty Maid Bake Shop, Carsons Shoes, J. C. Penney Co., Merle Norman Cosmetics, The Peanut Shop, Inwoods, Baldwin's Shoes, Jennifer's, Family Bookstore, Newmans, Gallenkamp Shoes, Fox Jewelry, Aults Camera Shop, Richman Brothers, Lynns allmark Store and Osco Drug. Upon motion made, seconded and carried, the Board approved the applications subject to the proper .liability insurance being filed with the Board. APPLICATIONS FOR DISPLAY BOOTHS FOR BIKE RALLY Applications were received from the following for display booths on River Bend Plaza on July 27: Rickey's Bicycle Mart, Dave's Cycle Shop, Morgan's Cyclery, House of Bicycles, Bicycle Center, Albright's Bike Shop, River City 10 Speeds, South Bend Recreation Center, St. Joseph County Park and Recreation Center. Upon motion made, seconded and carried, the applications were approved. STREET LIGHT INSTALLATIONS APPROVED The following recommendations for installation of street lights were received from Ralph Wadzinski, Bureau of Traffic and Lighting: 1. Install a 7,000L MV OH WP, mid -block of Brookfield, south of Fassnacht. Cost $3.73/mo. or $45.00/yr. REGULAR MEETING JULY 22, 1974 2. Install a 7,000L MV OH WP mid -block of College, south of Fassnacht. Cost $3.75/mo. or $45.00/yr. 3. Install one 7,000L MV OH WP in the mid -block of Wilber north of Florence and two north of Sibley. Cost $7.50/mo. or $90.00/yr. 4. Install one 7,000L MV OH WP at the railroad crossing on Werwinski, west of College. Cost ,$3.75/mo. or $45.00/yr. 5. In the area roughly bounded by LaSalle, Eddy, Jefferson and. St. Peter: Instali'eight'7;ObOL MV OH WP @ $3.75 ea. $30.00 Install five 7,000L MV OH WP @ $3.50 ea. 17.50 Remove one 2,500 INC @ $2.00 ea. -2.00 Remove four 7,000L INC @ $2.60 ea. -10.40 Cost $35.10/mo. or $421.20/yr. 6. Install a 7,000L MV OH WP at the alley west of Brookfield on Fassnacht. Cost #3.75/mo. or $45.00/yr. d t9 7. Install a 7,000L MV OH WP on Roger, west of Huey. Cost $3.74/mo. or $45.00/yr. 8. Install a 7,000L MV OH WP on Huey at the alley north of Kenwood Cost $3.75/mo. or $45.00/yr. 9. Install a 7,000L MV OH WP on the west side of Johnson, across from the first alley south of Elwood. Cost $3.75/mo. or $45.00/yr. 10. Install a 7,000L MV OH WP on Brookfield at the alley south of Rupel. Cost $3.75/mo. or $45.00/yr. 11. Install a 7,000L MV OH WP in the inhabited alley south of Napier, between Chapin and Scott Streets. Cost $3.75/mo. or $45.00 /yr. 12. Install a "4-way" 7,000L MV OH WP on Miami at the entrance drive to Fairfax. Cost $3,.75/mo. or $45.00/yr. 13. Install a 7,000L MV OH WP on Cleveland at the alley intersection north of Lincolnway West. Cost $3.75/mo.- or $45.00/yr. 14. Install two 7,000L MV OH WP on Rockne Drive between Northwood and Campeau and replace 1 4,000L INC with a 7,000L MV OH WP Cost: $3.75/mo. 3.50/mo. -2.60/mo. $4.65/mo. or $55.80/yr. 15. Install an 11,0001 FL underpass light under the Western -Walnut viaduct at the southeast corner of Western and Walnut. Cost $4.25/mo. or $51.00/yr. 16. Install a 7,000L MV OH WP on Green Street, West of Goodland. Cost $3.75/mo. or $45.00/yr. Total cost for the above installations is $96.30/mo. or $1,158.00/yr. Upon motion made, seconded and carried, the recommendation for installation was approved. "M REGULAR MEETING JULY 22, 1974 There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. ATTEST: CLERK —' 1 1 1