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HomeMy WebLinkAbout07/01/74 Board of Public Works MinutesMIU REGULAR MEETING JULY 1, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 1, 1974 with Mr. Farrand and Mr. Barcome present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - EDI:SON ROAD-ELWOOD AVENUE TRUNK SEWER This was the date set for receiving bids for the construction of the Edison Road -Elwood Avenue Trunk Sewer. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DeWulf Mechanical Contractor, Inc. Bid was signed by Henry DeWulf, P. 0. Box 243 non -collusion affidavit was in Mishawaka, Indiana order and a 5% bid bond accompanied the bid. Bid - $137,350.00 0 Woodruff and Sons, Inc. P. 0. Box 450 Michigan City, Ind. 46360 W Bid - $97,932.00. Selge Construction Company 1117 Oakdale Niles, Michigan Bid - $ 102,855,00 Bid was signed by Gordon D. Booz, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Marvin L. Selge, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to David A. Wells, Manager, Bureau of Design and Administration, who will review the bids and return with a recommendation before the end of the meeting. OPENING OF BIDS - NORTHWEST SANITARY SEWER This was the date set for receiving bids for the construction of the Northwest Sanitary Sewers. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Marion Hamilton & Son, Inc. 60689 U. S. 31, South South Bend, Indiana 46614 Bid - $ 154,181.70 Dye Plumbing & Heating Co. 112 Madison St. LaPorte, Indiana Bid - $129,478.50 Selge Construction Co. 1117 Oakdale Niles, Michigan Bid - $138,124.65 Bid was signed by Marion M. Hamilton non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Marvin L. Selge, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. 140 REGULAR MEETING JULY 1, 1974 H. DeWulf Mechanical Contractor, Inc. Bid was signed by Henry DeWulf P. 0. Box 243 non -collusion affidavit was in Mishawaka, Indiana order and a 5% bid bond accompanied the bid. Bid - $139,769.40 Woodruff & Sons, Inc. The bid of Woodruff and Sons, Inc. was not notarized and was not read. Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING AND AWARDING OF BIDS - THREE VANS, ANIMAL CONTROL PROJECT This was the date set for receiving bids for three vans for the Animal Control Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevrolet Co. Bid was signed by Mr. A. G. Irwin 333 Western AVenue non -collusion affidavit was in order South Bend, Indiana and a 10% bid bond accompanied the bid. Bid - $10,987.50 Mr. James Meehan, Manager of Vehicle Maintenance was present and reviewed the bid. Mr. Meehan reported to the Board that the bid met the specifications and he recommended that the bid be accepted. Upon motion made, seconded and carried, the Board accepted the low and only bid of the Gates Chevrolet Company of $10,987.50 for three vans, subject to verification of the funding. MAINTENANCE OF PLAZA Charles F. Lennon,Jr., Director of the Department of Redevelopment, was present and informed the Board that the contractor for River Bend Plaza will complete his work within fifteen days. A final inspection will be requested before the Plaza is turned over to the Board of Public Works. Mr. Lennon said he was requesting that someone within the Department of Public Works become acquainted with the operation of the pools and other maintenance matters. Mr. Farrand indicated that William Slabaugh and Park Department personnel do have the knowledge of maintenance of the Plaza. LEASE - SURFACE PARKING LOT Charles F. Lennon, Jr., Director, Department of Redevelopment, presented to the Board a.lease agreement for a surface parking lot to be operated in the gully across from the Wyman property. Mr. Lennon said this is a standard month to month lease between the City and the Redevelopment Department. The surface parking lot, with 110 spaces, will be operated by Milton Hoffman, Manager of the Municipal Parking Garages. Upon motion made, seconded and carried, the Board approved the parking lot lease. DELAY OF BICENTENNIAL PARK GROUNDBREAKING Charles F. Lennon, Jr., Director, Department of Redevelopment, advised the Board that, based on the recommendation of the River Bend Plaza Advisory Committee and the Bicentennial Committee, they are requesting formal approval to delay the Bicentennial Park ground- breaking until more site preparation can be done. The groundbreaking was scheduled for July 4, 1974. Mr. Lennon said, with Board approval, a sign will be erected on the site stating that the land has been dedicated for the development of a Bicentennial Park. Upon motion made, seconded and carried, the Board approved the delay of the ground- breaking for the Bicentennial Park until a later date and a sign will be erected identifying the site as the future location for the park. L REGULAR MEETING JULY 1, 1974 REQUEST TO ADD COMMITTEE MEMBER TO RIVER BEND PLAZA ADVISORY COMMITTEE Charles F. Lennon, Jr., Director, Department of Redevelopment, advised the Board that, from time to time, additional members will be appointed to the River Bend Plaza Advisory Committee. He recommended to the Board that Allan Schrager be named as a volunteer member of the Committee. Upon motion made, seconded and carried, the request was referred to the River Bend Plaza Authority for review. REMODELING:QF 12TH AND 14TH FLOORS - CONTRACT SIGNED Mr. Ed Bauer was present and informed the Board that he met with Glenn Nunemaker, who submitted the low bid for the remodeling of the 12th and 14 floors of the County -City Building and with the sub -contractors. Mr. Bauer said they have had discussions regarding Manpower's share of the remodeling. It appears that the Manpower share of the cost will be $3772.00 and the City's share will be $16,839.00. Mr. William Hojnacki, Director of Human Resources, was present. Mr. Hojnacki said there is a rent item in the Manpower grant and they can request that the grant be changed to allow Manpower to use the rent item for the remodeling. Mr. Farrand made a motion that the contract with G. R. Nunemaker for the remodeling of the 12th and 14th floors of the County -City Building for a total of $20, 611.00 be approved, and any changes in this matter W be handled as a change order between the City and Manpower. The motion was seconded and carried. CONSTRUCTION MANAGER AGREEMENT FOR CENTURY CENTER APPROVED The Construction Manager Agreement for the Century Center, between Sollitt Construction Company and the City of South Bend, was submitted to the Board for formal approval. The contract has been reviewed by the Board members and the Legal Department. Upon motion made, seconded and carried, the Agreement was approved, subject to Common Council approval. The Agreement will be submitted with a Resolution to the Common Council. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3403, 1974 Upon motion made, seconded and carried, the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3403, 1974 BE IT RESOLVED, By the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve a part of Crest Manor, Sections 2, 3 and 5 by constructing a sanitary sewer all in Section 31, Twp. 37 North, Range 3 East, Centre Twp., St. Joseph County, Indiana. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said sanitary sewer (8" or 10"), in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 22nd day of July, 1974 at the hour of 9:30 a.m., o'clock, Local Time, is hereby fixed as the time and the Board of Works Hearing Room as the place when and where all persons whose property may be affected 142 REGULAR MEETING JULY 1, 1974 by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted July 1, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome Notice of Hearing Published on July 12 and July 19, 1974. s/ Patricia DeClercq, Clerk of the Board TRANSFER OF TAXI LICENSE APPROVED The Board received a report that a background check had been made on Clifford Trantham, who is requesting that Courtesy Cab License #3 be transferred to him. Mr. Trantham provided a copy of his driver's license and his liability insurance to the Board. Upon motion made, seconded and carried, the transfer of the license was approved. APPROVAL OF TENT SERVICES- Emmanuel Church of Deliverance The Board received a recommendation from Forrest West that approval could be given to Rev. Willie Coates to hold Tent Services at 1017 Carroll Street, from July 14 through July 27, provided requirements of the Fire Department and the Building Department are met. Upon motion made, seconded and carried, the Board approved the Tent Services at 1017 Carroll Street, from July 14 through July 27, provided regulations of the Building Department and the Fire Department are met. REPORT ON REQUEST TO USE CITY -OWNED LOTS FOR PARKING Rev. Willie Coates requested permission from the Board to use City - owned lots at 1015, 1022 and 1023 Carroll Street for parking while tent services are in progress at 1017 Carroll Street from July 14 through July 27. The Legal Department advised the Board that permission should not be given to the Church group to allow parking on City -owned lots. The suggestion was made that the Church enter into a lease agreement with the City to lease the lots for. $1.00 to use for parking. Mr. Barcome asked whether the lots have driveways so that cars would not have to drive over the sidewalk and Rev. Coates said there were driveways. Upon motion made, seconded and carried, the Board approved the leasing of city -owned lots at 1015, 1022 and 1023 Carroll Street to the Emmanuel Church of Deliverance for parking for their tent services. The Legal Department was directed to prepare the lease. BAN ON PARKING ON WEST WASHINGTON STREET APPROVED Mr. Joseph Jennings, representing the West Washington Street Area Beautification Project, was present and asked the Board to ban parking on West Washington Street, between Walnut and Elm Streets, on July 2 and July 3 to allow for a clean-up and painting project in the area. Mr. Barcome noted that the Youth Advocacy Program had put a lot of effort into this project and asked Mr. Jennings if arrangements had been made for trucks. Mr. Jennings said trucks would be available. Upon motion made, seconded and carried, the Board approved the request to ban parking on West Washington Street, between Walnut and Elm Streets, on July 2 and July 3. APPROVAL OF. TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting recommended to the Board -the installation of the following traffic control devices: REGULAR MEETING JULY 1, 1974 A. Installation of ten parking meters on the north and south sides of the.west one-half block of 100 E. Washington. This is a former bus zone. The meters are to be one hour limit. Upon motion made, seconded and carried, the installation was approved. B. Installation of six parking meters on the north side of the east one-half block of 100 West Washington. This is a former bus zone. The meters are to be one hour limit. Upon motion made, seconded and carried, the installation was approved. C. Installation of stop signs on.Navarre at Riverside, at a previously uncontrolled "T" intersection. Upon motion made, seconded and carried, the installation was approved. REQUEST TO PURCHASE LOT AT 1230 W. COLFAX The Board received a letter from Harold Teeter indicating an interest in purchasing the City -owned lot at 1230 W. Colfax. This lot was offered for sale previously but the City did not receive an offer to purchase. Upon motion made, seconded and carried, the Board directed that the lot at 1230 W. Colfax Avenue be added to the list of real estate in Resolution No. 9 and that it be appraised when those lots are appraised. APPOINTMENT OF APPRAI.SERS The Legal Department advised the Board that Resolution No. 9, authorizing the sale of city -owned property, was submitted to the Council for their review. The thirty -day period has elapsed and the Council has not asked that any of these parcels be retained for City use. Upon motion made, seconded and carried, the Board named Philip Ostreicher and Reginald Howard as appraisers for the city - owned real estate to be offered for sale. CERTIFICATE OF INSURANCE FILED The Board received a Certificate of Insurance from North American Signs, Inc. in effect until June 22, 1975. Upon motion made, seconded and carried, the Certificate was ordered filed. APPROVAL OF APPLICATIONS FOR RIVER BEND PLAZA The following applications were received for booths on River Bend Plaza. Upon motion made, seconded and carried, the applications were approved. Thomas Farkas, Mrs. Donald Brokie, Howard Zar, Betty Strandberg, Aphrodite Pappas, Paula Gonzales, Chester Bentkowski, Eugene Werbiansky, Robert Borlik, Mexican Food Booth, Greek Food Booth, Hungarian Food Booth, Polish Food Booth, Ukranian Food Booth, Swedish Food Booth, Italian Food Booth, Jewish Food Booth, American Indian Food Booth, Black Food Booth, St. Joseph County Medical Society, South Bend Public Library, LaSalle Pancake and Snack Shop, Bisons Basketball Team, American Foundation for the Science of Creative Intelligence, Carriage Crafts, South Bend Bicentennial Committee, We Together Singers, and Charles Ehninger. TRASH PICK-UP DATES ANNOUNCED Trash Pick-up for this week will be made on July 5 and 6 in view of the holiday. SIGNING OF TITLE SHEET - SCOTTSDALE ADDITION, SECTION H The title sheet approving plans for sewers and streets for Scottsdale Addition, Section H was received by the Board. This area is east of the Garden Quarter Section and south of the By-pass. Upon motion made, seconded and carried, the title sheet approving the plans was signed. REGULAR MEETING JULY 1, 1974 AGREEMENT WITH KENT KASER FOR SANITARY TRUNK SEWER APPROVED The Board received an Agreement with Kent Kaser.and Associates for engineering services for the sanitary trunk sewer to be constructed from the intersection of Cleveland Road and Portage to the inter- section of Brick Road and the U.S. 20 by-pass. The total amount of the agreement is $22,000. Upon motion made, seconded and carried the Agreement was approved, subject to approval of the funding. CONTRACTOR'S BONDS APPROVED The following Continuation Certificates for Contractor's Bonds were reviewed by Ray S. Andrysiak, Bureau of Engineering, and he recommended approval: Valley Construction Co., Inc. to July 6, 1975 Floyd J. & Al Wachowiak, Inc. to December 31, 1975 Upon motion made, seconded and carried, the continuation certificates were approved to the dates listed. PERMIT TO USE EXPLOSIVES - DEMOLITION OF OLIVE.R GENERATING STATION The Board received a copy of the permit issued by Fire Chief Jack R. Bland to Associate Blasters and Explosive Specialists, Inc. Illinois, Explosive Specialist, Des Moines, Iowa, Tulsa, Oklahoma and Tony Tomich and Sons, Inc. of Joliet, Illinois to use explosives and blasting agents in the demolition of the Oliver Generating Station on July 1st, 2nd and 3rd, 1974 with the stipulation that the above named agents have posted the necessary bonds and liability insurance with the City of South Bend and met all federal requirements for the use and detonation of explosives. Upon motion made, seconded and carried, it was recommended that Hold Harmless Agreements be signed by Tony Tomich & Sons, Inc. and the subcontractor and they be presented to the City. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of June 21 through June 27 was received. Upon motion made, seconded and carried, the report was ordered filed. AWARDING OF BID - EDISON ROAD-ELWOOD AVENUE TRUNK SEWER The Division of Engineering recommended to the Board that the low bid of Woodruff and Sons of $97,932.00 for the Edison Road -Elwood Avenue Trunk Sewer project be accepted. Upon motion made, seconded and carried, the Board accepted the low bid of Woodruff and Sons, Inc. of $97,932.00 for the Edison Road -Elwood Avenue Trunk Sewer project subject to approval of the funding. SAFETY SHOE MOBILE The Board received a letter from Paul Gervas, Employees Safety Director, asking for permission to park a safety shoe mobile at various City Bureaus. The mobile would display safety shoes which have been approved by OSHA and which employees may purchase. Upon motion made, seconded and carried, the Board approved the request of the Safety Director to park the Safety Shoe Mobile at various City Bureaus. AWARDING OF BID - ANGELA AND NORTH MICHIGAN IMPROVEMENTS AND SIGNALI- ZATION Rollin E. Farrand, Director of Public Works, made a verbal recommenda- tion to the Board that the low bid of the Rieth Riley Construction Company be accepted for the Angela Boulevard, North Michigan Street intersection improvements and signal modernization, subject to the necessary funding. Mr. Farrand explained that the City could limit 1 1 I REGULAR MEETING JULY 1, 1974 the signalization work and go with a temporary signal system, working with change orders in the contract. Upon motion made, seconded and carried, the Board accepted the low bid of the Rieth Riley Construction Company of $109,282,60 for the Angela - North Michigan intersection improvement and signal modernization project, subject to approval of the funds and with the City Engineer designated to negotiate with the contractor to reduce the scope and service of the contract within the appropriation. AWARDING OF BID - MISHAWAKA AVENUE SIGNALIZATION Rollin E. Farrand, Director of Public Works, made a verbal recommendation to the Board that the low bid of the Morse Electric Company be accepted for the Mishawaka Avenue Signalization project. Mr. Farrand said the base bid is within the appropriation and the Board should accept the base bid. Upon motion made, seconded and carried, the Board accepted the bid of the Morse Electric Company of $41,492.30, which was the low bid, for the Mishawaka Avenue Signalization Project. No alternates were accepted. MIAMI-RIDGEDALE SIGNALIZATION PROJECT Mr. Barcome inquired about the status of the Miami-Ridgedale signalization project. Mr. Farrand indicated that the project would probably be ready to advertise for bids next week. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 11:05 a.m. ATTEST: —d67&�- - � /6 aze-Z:c CLERK