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HomeMy WebLinkAbout06/24/74 Board of Public Works Minutes1' 3: REGULAR MEETING JUNE 24, 1974 A regular meeting of the Board of. Public Works was convened at 9:30 a.m. on Monday, June 24, 1974 with Mr. Farrand and Mr. Seitz present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - ANGELA BLVD.-NORTH MICHI.GAN INTERSECTION IMPROVEMENTS This was the date set for receiving bids for the intersection improve- ments and signal modernization on Angela Boulevard at North Michigan Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Walsh & Kelly Bid was signed by John R. Walsh, 2015 W. Western Avenue non -collusion affidavit was in South Bend, Indiana order and a 10% bid bond accompanied the bid Bid - $114,111.70 Rieth-Riley Construction Co. Bid was signed by Richard D. Ruhlman, P. 0. Box 1775 non -collusion affidavit was in South Bend, Indiana order and a 5% bid bond accompanied the bid. W Bid - $109,282.60 W Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - MISHAWAKA AVENUE SIGNAL MODERNIZATION This was the date set for receiving bids for the signal modernization on Mishawaka Avenue at Ironwood Drive, 26th Street and 30th Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Morse Electric Co. Bid was signed by Edward H. Morse, 712 N. Niles Avenue non -collusion affidavit was in South Bend, Indiana order and a 10% bid bond accompanied the bid. Bid - $41,492.30 (Alternates A, B, C. and D, bring total bid to $63,360.20) Arrow Electric Co. Bid was signed by Harold Markward, 1129 South Bend Avenue non -collusion affidavit was in order South Bend, Indiana Bid - $44,783.80 (Alternates A, B, C, and D bring total bid to $68,970.35) , Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for review and recommendation. APPROVAL OF CONTRACT - CIVIC CENTER LIGHTING CONSULTANT Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present and submitted to the Board a proposed contract between Philip Johnson & John Burgee Architects and Claude R. Engle, III as lighting consultant for Century Center. Mr. Lennon noted that the contract was approved by the Civil Center Authority, and he recommended that the Board approve it. There was a discussion on the hourly rate in the contract. It was moved, seconded and carried, that the contract with Claude Engle III as lighting consultant for the Century Center be approved with the recommendation that the total figure in Paragraph 7 not exceed $12,500. 113. 1. REGULAR MEETING APPROVAL OF CIVIC CENTER CLAIMS JUNE 24, 1974 Charles F. Lennon, Jr., Director of the Department of Redevelop- ment submitted to the Board claims for the Civic Center Authority as follows: 1. May, 1974 Design Development Phase $31,000.00 2. Landscaping, Construction Document Phase 7,750.00 3. Merit Studios, Inc. 2,206.97 Upon motion made, seconded and carried, the Board approved the claims. APPROVAL OF FIREWORKS DISPLAY - RIVER BEND PLAZA The Board received a request from Louis Wilcox, Director of the River Bend Plaza, for a Fireworks Display on Sunday, June 30 in connection with the Grand Opening. The display will be conducted at approximately 9:15 p.m. The request was accompanied by a permit from the State Fire Marshal, countersigned by Battalion Chief Wilson of the Fire Department and a Certificate of Insurance listing the City of South Bend as an additional insured and containing a Hold Harmless Clause indemnifying the City of South Bend. Upon motion made, seconded and carried., the display was approved. CONSTRUCTION CONTRACT AND PERFORMANCE BOND - MEADOWVIEW SEWER PROJECT The Board received a contract from Dye Plumbing & Heating Company for the Construction of the Meadowview Sewers. Upon motion made, seconded and carried, the Board signed the contract. The Performance Bond for the contract was also submitted and, upon motion made, seconded and carried, the Bond was approved. PETITION FOR SANITARY SEWERS The Board received a petition signed by eleven property owners requesting that sanitary sewers be installed in the Crest Manor Subdivision. Upon motion made, seconded and carried, the petition was referred to the Division of Engineering for preliminary investigation and recommendation. AWARDING OF BID - PORTAGE GARDENS SEWERS The Board received a recommendation from the Division of Engineering that the bid of H. DeWulf Mechanical Contractors, in the amount of $376,429.10, the low bid submitted, be accepted. The recommendation indicated that all bids exceeded the Engineer's estimate. One item, the cost of removal and disposal of an existing concrete pavement for installation of the 21 inch sewer, was underestimated. Upon motion made, seconded and carried, the Board accepted the recommendation to award the bid to H. DeWulf Mechanical Contractors on their low bid of $376,429.10. LEASE AGREEMENT - BUREAU OF STREETS MACK TRUCKS Mr. Donald Decker, Director, Division of Transportation was present and submitted to the Board a lease -purchase agreement with the National Bank and Trust Company for the purchase of eight trucks for the Bureau of Streets. The trucks were purchased in February, 1973. Mr. Decker recommended that the Board approve the lease agreement. Mr. Roemer suggested that the Board approve the agreement with the condition that it be submitted to the Common Council for approval. Upon motion made, seconded and carried, the Board approved the lease agreement, subject to approval by the Common Council. Mr. Ronald Delcamp, Vice President of Michiana Mack, was present and asked the Board how long this would take. Mr. Delcamp said he has furnished the City with this equipment and would like to receive payment. Mr. Roemer suggested that the Board request the Common Council to approve this contract by Resolution at the meeting tonight. 1 REGULAR MEETING JUNE 24, 1974 0 W COMPLAINT - SIDEWALKS AND CURB'S ROSEHILL CEMETERY The Board received a letter from Julius Simon, President of the Rosehill Cemetery Association, calling attention to the condition of the curbs and sidewalks in front of Rosehill Cemetery on Miami Street. The letter indicated that damage to the curb was caused by Street Department snow plows. The condition of the sidewalk is a safety hazard. Upon motion made, seconded and carried, the Board referred the complaint to Donald Decker with the request that he investigate the situatinon and give the Board a report as to how damage to the curb occurred and any recommendations. CONTRACTS - ENGINEERING SERVICES FOR INTERSECTION WORK Contracts for engineering services for intersection work at Williams Street and Wayne, Western and Monroe and for the intersections of Portage at Woodlawn, Hamilton and Wilbur were submitted to the Board. Upon the recommendation of.Mr. Farrand, the contracts were tabled for further review by his Office. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of June 17 through June 21 was received. Upon motion made, seconded and carried, the report was ordered filed. REQUEST TO HOLD PRESS CONFERENCE IN FRONT OF COUNTY -CITY BUILDING APPROVED The Board received a request from Steve Parker to hold a Press Conference on the sidewalk in front of the County -City Building on Wednesday afternoon. The Press Conference is in connection with a National Democratic Telethon and a live donkey will be brought in a trailer. Mr. Roemer advised the Board that he could see no reason why approval could not be given. Upon motion made, seconded and carried, the Board approved the request. RECOMMENDATION ON STREET CLOSINGS - RIVER BEND PLAZA OPENING The Board received the following recommendation from Ralph Wadzinski, Bureau of Traffic and Lighting for street closings on June 30: 1. The closing of Washington Street at the Plaza from 12 Noon to 6 P.M. - approval recommended. The closing of Wayne Street at the Plaza from 12 Noon to 6 P.M. - not recommended! Wayne Street is a major arterial. 2. The closing of Jefferson, 100 E and 100 W from 12 Noon to 2:30 p.m. and the closing of Jefferson at the Plaza from 12 Noon to 6:00 p.m. - Approval recommended. 3. The closing of St. Joseph and Jefferson for 10 minutes for the cannon firing - this is a police function. Since Jefferson is already closed, all ceremonies and audiences should be confined within Jefferson. 4. The closing of St. Joseph Street for the fireworks display which was set up to originate from the west side of St. Joseph Street to fire to the east over the major thoroughfare, U S 31, will necessitate two major detours. Due to the anticipated crowd, it would be necessary to reroute U S 31 north traffic at Wayne to Lafayette to Marion, and back to U S 31 North. REGULAR MEETING JUNE 241 1974 U S 20 (Colfax) would also have to be detoured (due to the anticipated crowd that will gather on the bridge to watch the display) via LaSalle, Hill and Sycamore. It would be necessary for the police department to have enough manpower to cover the detour. Upon motion made, seconded and carried, the Board approved the recommendations of the Bureau of Traffic and Lighting, subject to the ability of the Police Department to provide the necessary manpower to handle the traffic detour. BLOCK PARTY APPROVED - WINSTON DRIVE The Board received a recommendation from Ralph Wadzinski, Bureau of Traffic and Lighting, that approval could be given for a Block Party on Winston Drive, from Cabot to Hepler, on Sunday, July 7 from noon to 8:00 p.m., providing the Police are notified and the City is indemnified according to the rules of the Board. Upon motion made, seconded and carried, the Board approved the Block Party subject to the above requirements. APPROVAL OF CHANGE ORDER NO. 11 - WA9TRWATRP TRVAMMVMm nrT*Tm T - ----- Change Order Number ll: for the Wastewater Treatment Plant Additions was presented to the Board. Mr. David Wells, Director, Division of Design and Administration, advised the Board that most of the Change Order was for minor modifications and also for ,the:. new scum burner building. This was needed to meet County air Pollution standards. The Change Order is an increase of $173,844.94. Upon motion made, seconded and carried, the Change Order was approved. FILING OF APPLICATIONS - RIVER BEND PLAZA BOOTHS Louis Wilcox, Director, River Bend Plaza, was present and submitted applications fo the Board for booths on River Bend Plaza. Some of the applications for food booths did not have the required health permits and liability insurance attached. Mr. Roemer recommended that the Board extend the deadline for applications, since so much time and effort has gone into planning the Ethnic Festival 174. Mr. Wilcox noted that part of the problem is the inability of groups to meet the Health Department standards in regard to keeping hot foods hot and cold foods cold. He said a meeting has been scheduled for tomorrow with representatives of the Health Department and the Electrical Inspection Department to see whether the problem can be resolved. Mr. Wilcox said electricity could be supplied through the Wyman's facility, but he did not know what the cost of providing the necessary service would be. Mr. Roemer suggested that Mr. Wilcox get an estimate of the cost of the electric service. Mr. Wilcox asked about the status of the ethnic food booths selling food on the Plaza. Mr. Roemer said they should be required to purchase an Open Air Stand license. Mr. Roemer then suggested that the various groups work with Deputy City Attorney Kathleen Cekanski for the necessary permits and they will then be submitted to the Board for approval. Mr. Wilcox inquired about the insurance requirements for the ethnic food booths. Miss Cekanski said a binder to the existing policy was being written to cover these booths. Mr. Wilcox asked for a written memo to that effect. Upon motion made, seconded and carried, the Board directed that all applications for booths on River Bend Plaza, when they have the necessary permits and licenses attached, be submitted to the Board for approval. There was a discussion regarding high school groups who are non-profit and who operate on the Plaza. Mr. Roemer recommended that they be asked to present a letter from the school principal stating that the activity is school sanctioned and that the proceeds are to go back to the school. If a letter is received for such a group, the insurance will be waived and they will only need to secure the open air stand license. Upon motion made, seconded and carried, the Board directed that school groups who provide a letter from their principal will be allowed to operate on the Plaza without posting insurance but will need to purchase the license. 1 t REGULAR MEETING JUNE 24, 1974 AWARDING OF BID - REMODELING OF 12TH AND 14TH FLOORS Mr. Ed Bauer, of the .Building Department, was present. He reported to the Board that the bids for the Remodeling of the 12th and 14th Floors of the County -City Building have been reviewed and he recommended that the low bid of G. R. Nunemaker be accepted. The bid figure was $20,611.00. Mr. Bauer noted that included in the bid figure was approximately $2500 which will be paid for b:V. Manpower. Mr. Roemer said it would be difficult for the Board to accept a bid without having exact figures. He suggested that Mr. Bauer negotiate the contract and come back to the Board next week for a formal approval. Upon motion made, seconded and carried, the Board directed that Mr. Bauer negotiate a contract with G. R. Nunemaker and contact Mr. Hojnacki to determine how Manpower's share of the cost will be paid and exactly what that share will be and come back to the Board next week for'approval, and that the low bid of G.R. Nunemaker of $20,611.00 be accepted subject to contract negotiation. COMPLAINT - RE: PROPOSED EXPANSION OF POTAWATOMI ZOO Mr. Darrell Coller was present representing residents of Ironwood Drive who are protesting the proposed expansion of the zoo at aj Potawatomi Park. Mr. Seitz advised Mr. Coller to appear at the next Park Board Meeting on July 8 at 3:30 p.m. at the Park Department Administration Building to express his views. COURTESY PARKING TICKETS Louis Wilcox, Director, River Bend Plaza, submitted to the Board samples of Courtesy Parking Tickets to be given to overtime parkers who are from out-of-state parking in the downtown area near the Plaza. There was a discussion about use of such tickets. Mr. Wadzinski, Bureau of Traffic and Lighting, said he would not recommend using these tickets. He said South Bend is a border town to another state and there are three universities in the area, which means there are many out-of-state cars in the area all the time. He said he did not feel courtesy parking should be extended at meters to anyone, as it would not be fair to local residents. It was suggested that the Chamber of Commerce Visitors Bureau might want to include some kind of courtesy parking pass in materials they pass out'to visitors. It was decided that this matter would be investigated further. *** There being no further business to come before the Board, upon motion made, seconded and carried, the meeting ad-ourned at 11:25 a.m. 1 Rollin E. Farrand *** APPROVAL OF STREET SERVICES - SEE PAGE 138 J REGULAR MEETING STREET SERVICES APPROVED JUNE 24, 1974 Ralph Wadzinski, Bureau of Traffic and Lighting, made a verbal recommendation to the Board on the request of Rev. Henry Underwood to hold Street Services. Mr. Wadzinski said the request had been approved last year with no problems encoutered and the Board has given approval for such services this year at other locations. He has talked to Captain Sweitzer of the Police Department Traffic Detail and they have agreed that approval can be given provided the services cause no obstruction to traffic. Upon motion made, seconded and carried, the Board approved the request to hold Street Services on Friday evenings at 6:00 p.m. and Saturday evenings at 6:00 p.m. in the 200 block Pennsylvania, 4600 block West Washington and the 200 block Chicago Street, during the months of July and August, with the stipulation that there be no obstruction to traffic at any of the locations. 1 n