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HomeMy WebLinkAbout06/03/74 Board of Public Works MinutesM REGULAR MEETING JUNE 3, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m.*on Monday, June ,3, 1974 with all members present. Deputy City Attorney Kathy Cekanski was also present. Minutes of the previous meeting were reviewed and approved. IMPROVEMENT RESOLUTION No. 3402, 1974 CONFIRMED This was the date set for receiving written comments regarding Improvement Resolution No. 3402, 1974 for the improvement of Eclipse, Kaley, Meade, Fremont, Olive, Elmer and Huey Streets between Lathrop and Bulla, by the construction of local sanitary sewers. Written remonstrances were received from Sandra L. Parr, Mr. & Mrs. Philip Masterson and Amos Williams. A petition was filed with the Board which was signed by 10 resident property owners asking that the Board eliminate Huey Street from Hamilton Street to Bergan Street from the proposed project. Mr. Lawrence Evenson, 2022 N. Huey Street, was present.and informed the Board that he was speaking for the property owners who signed the petition. They feel they should not be included in the project at this time as they have adequate septic systems and do not want to pay the additional cost of sewers. The Board explained to Mr. Evenson that the Administration has made this offer to the property owners to pay 50% of the cost of the sewer construction and that at some later time, the property owners may be assessed for the full 100%. Mr. Evenson said he was aware of this and said he felt the City was being very fair in their offer. However, he repeated his earlier statement that he feels he cannot afford the sewer. Upon motion made, seconded and carried, the Board confirmed the Improvement Resolution, eliminating that portion of Huey Street from Hamilton Street to the north line of Lot 6, and the improvement is hereby ordered to be made. LETTER FROM RUM VILLAGE BUSINESSMEN'S ASSOCIATION RE: OLIVE STREET The Board received a letter from William Strantz, President of the Rum Village Businessmen's Association, regarding the closing of Olive Street for sewer repair work. The letter stated that Olive Street is closed periodically for temporary repair work and asked that the City seek a permanent solution to the problem. Mr. Strantz was present and told the Board his organization is concerned about the problem. The Board outlined for Mr. Strantz their action of last week in passing a resolution authorizing that preliminary plans be prepared for reconstruction of the sewer. Mr. Strantz was given a copy of the resolution. Mr. Barcome noted that this was a matter of concern to the Mayor and the Cabinet and they are taking action to solve the problem. Mayor Miller was present and said that it was decided to give top priority to the project because of the inconven- ience to people who use Olive Street and the Olive -Sample Railroad crossing. The Mayor said as soon as the engineering report has been received, the Board will advertise for bids and construction will be started. CONSTRUCTION -MANAGEMENT AGREEMENT FOR CENTURY CENTER Mayor Jerry J. Miller was present and told the Board they have a contract before them which is a Construction -Maintenance Agreement for the Century Center. The Mayor said it was decided after much debate and discussion to follow this procedure. He said that Mr. Roland Goheen and Mr. Richard Rosenthal and a nine -member committee have made this recommendation and he asked that the Board approve the agreement. Mr. Roland Goheen then spoke to the Board. He said that the Committee reviewed all of the area contractors who might be qualified to do the job as construction -manager for the Century Center. They checked each contractor for talent, financial responsibility and capability to handle the job. It was their unanimous decision that the Sollitt Construction Company, Inc. be selected. The Committee now recommends to the Board that they enter into a contract with the Sollitt Construction Company, Inc. as Construction -Manager for the Century Center. Mr. Seitz said he wished REGULAR MEETING JUNE 3, 1974 to thank Mr. Goheen and his Committee for their work and said he felt they had made a wise decision. Mr. Barcome and Mr. Farrand concurred. Upon motion made, seconded and carried, the Construction - Management Agreement for the Century Center was approved, subject to review by the City Attorney's Office, signature by the proposed construction -manager and funding by the Common Council. APPROVAL OF APPLICANTS FOR RIVER BEND PLAZA BOOTHS Applications were received for booths on the River Bend Plaza for the opening of the Bicentennial Village on June 8, 1974. The applicants have all been approved by Louis Wilcox, Director of the River Bend Plaza. Upon motion made, seconded and carried the applications of Robert Hurd and Effie Krekelas were approved, subject to proper city licenses and insurance being furnished. The applications of the United Religious Community, Riley High School Photo Club, Head Start, Washington High School, Holy Cross School, Roberta M. Ross, the Mayor's Bicentennial Committee, the Northern Indiana Gun Collector's Association, the D.A.R., and four local Garden Clubs were approved. The applications of'Fun Services, Joyce Sherk, James Hanna and John Booth were approved subject to their insurance being filed. All applications are to be reviewed by Deputy City Controller. n REPORT FROM LEGAL DEPARTMENT ON TRADE-IN OF YOUTH SERVICES BUREAU VAN Q The following recommendation was received from the Legal Department regarding their investigation of the use of a Youth Services Bureau Van as a trade-in. "The Legal Department, with the aid of Dave Sypniewski, has reviewed the purchase by the Youth Services Bureau of a 1971 Van. As far as City records will yield, the purchase was. -properly made and thus the van may be used now as a trade-in toward a new vehicle. The purchase was made without advertisement or bids yet in the light of Burns 53-501 bidding is not required on a purchase of equipment;costing less than $4,000.00. It is our recommendation, however, that a purchase of a vehicle as is now being contemplated should be done using the bidding process though that procedure is not statutorily required. We further recommend that the title to the new vehicle be put in the Ciyt's name rather than the name of the Youth Services Bureau. This will foreclose the possibility of a further complication in the future." s/ Robert M. Parker Upon motion made, seconded and carried, the recommendation was ordered filed. REQUEST TO HOLD STREET SERVICES The Board received a request from Missionary Martha White to hold Street Services at 6:30 p.m. on Saturday evenings at Washington and Walnut Streets and at 6:00 p.m. on Friday evenings on Chapin Street between Washington and Western. Mrs. White would like,to conduct the services through June, July and August. She also requested permission to carry a sign during the services. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. RECOMMENDATION ON TAXI STANDS The following recommendation was received from the Bureau of Traffic and Lighting: "A request to relocate their cab stand has been received from Courtesy Cab Company. The present office and three -space stand is located on the south side of 200 West Wayne Street, mid -block west of Main. Courtesy has an option on a Plaza office and requests the first three spaces on the south side of 100 West Wayne Street, west from the Plaza. 1` o REGULAR MEETING JUNE 3, 1974 Mr. Hazinski was contacted earlier.in the year in reference to the above matter. He'concurred with their request at that time. It is recommended that the new three -space cab stand in 100 West.Wayne Street be approved. The three meters involved will be transferred to the 200 block of West Wayne in the abandoned three -space stand. Respectfully submitted, s/ Ralph Wadzinski Upon motion made, seconded and carried, the Board approved the recommendation. APPROVAL OF PARKING METER INSTALLATIONS The Board received the following recommendations from the Bureau of Traffic and Lighting regarding installation of parking meters: A. Seven meters were reinstalled on the northside of the 100 block East Wayne Street. They are all twelve minute, one cent meters. This area was previously metered prior to the reconstruction of Wayne Street in connection with the Plaza. Upon motion made, seconded and carried, the report was ordered filed. B. It was recommended that two one -hour meters be installed on the south side mid -block of 100 East Wayne Street. Upon motion made, seconded and carried, the recommendation was approved. C. It was recommended that six meters be installed on the west side of Woodward Court from Allen's Alley to Washington. One would be a twelve -minute meter and five one -hour meters. Upon motion made, seconded and carried, the recommendation was approved. D. It was recommended that five one -hour meters be installed on the east side of Service Drive No. 5 north to Washington, and that approval be given for an additional five one -hour meters be installed when the lot is surfaced. Upon motion made, seconded and carried, the recommendation was approved. APPROVAL FOR BLOCK PARTY GIVEN A request to hold a Block Party in the 1300 and 1400 blocks of Sunnymede Avenue was reviewed by the Bureau of Traffic and Lighting. The party is to be held on June 14 from 5:00 p.m. to 11:30 p.m. The following recommendation was received: "This Bureau reviewed a request for a block party in the 1300-1400 block of Sunnymede Avenue on June 14, 1974. The South Bend Police Departmnet's Traffic Captain was contacted and indicated his approval with the stipulation that no open fires (bonfires) be ignited on the street. Providing the petitioners meet the Board's insurance requirements, this Bureau recommends approval and will provide the necessary barricades to be placed and — removed by the responsible residents. s/ Ralph Wadzinski it MPE REGULAR MEETING JUNE 3, 1974 TRAFFIC CONTROL DEVICES APPROVED` The Bureau of Traffic and Lighting requested approval of the following traffic control devices: A. Installation of a Stop Sign at the Broadmoor Shopping Center drive intersection with Ireland Road. Upon motion made, seconded and carried, the request was approved. B. No Parking Signs on the South Side of the 100 Block West Bowman Street. Upon motion made, seconded and carried, the recommendation was approved. C. Installation of a Stop Sign on Hope at Victory. Upon motion made, seconded and carried, the recommendation was approved. D. Installation of a Stop Sign on Woodfield Avenue at Edison. Upon motion made, seconded and carried, the installation was approved. E. Installation of a Stop Sign on McArthur at Woodlake. Upon motion made, seconded and carried, the installation was approved. F. Installation of a Stop Sign on Boynton at Woodridge. Upon motion made, seconded and carried, the installation was approved. STREET LIGHT INSTALLATIONS APPROVED The Bureau of Traffic and Lighting recommended the following street light installations: 1. Install a 7,000L, My OH on the existing pole on Ardmore east of Sheridan. Cost $3.75/mo. or $45.00/Yr. 2. Install a 20,000L, MV, OH on the existing pole on Prairie, 1700 Block. Cost $5.50/mo. or $66.00/Yr. 3. Danbury Dr. Newly opened roadway from Sheffield to Cambridge. The area is an underground subdivision according to the developer who requests U.G. 7,OOOL, MV on 25' concrete poles. Cost -Install 4, 7,000 MV, UG CP @ $6.50/mo. ea = $$26.00/mo or $312.00/Yr. 4. Install 2, 7,000 L, MV, OH, WP; one at the intersection of Matthews & Cambridge and one on Matthews west of Cambridge. Cost $3.75/mo each = $7.50/mo. or $90.00/Yr. 5. Install a 7,000L, MV, OH, WP on South Street east of Fellows, midblock. This location was inadvertently omitted in the previous relighting. Cost $3.75/mo. or $45.00/yr. 6. Install.a 7,000L, MV, OH, WP at midblock on Humboldt west -of Wilber and Muessel Park. Cost $3.75/mo. or $45.00/yr. 7. Install a 7,OOOL, MV, OH, WP on Marquette between Wilber and Portage. Cost $3.75/mo. or $45.00/yr. 8. Install a 7,000L, MV, OH, WP at the near east end of Club Drive. Cost $3.75/mo. or $45.00/yr. 9. Install four 7,000L, MV, OH, WP; three on Huron at midblocks east of Olive, CArlisle and Warren and install one light on midblock on Ford east of Olive. Cost $15.00/mo. or $180.00/yr. Upon motion made, seconded and carried, the installations were approved. \I REGULAR MEETING JUNE 3, 1974 A list of Kensington Farms, Third Section addresses were filed with the Board. The area is not presently in the City limits. The City house number to be assigned when they are in the City was also listed. Mr. Farrand said this list was prepared at the request of Mr. Seitz to aid City golf courses in collecting the proper fees from residents and non-residents. The list was ordered filed. CUL-DE-SACS - TWYCKENHAM AREA Mr. Seitz asked that a review be made of cul-de-sacs in the Twycken- ham area, one of which is Dunrobbin Lane. He said the contracts were not completed and he has received several calls asking that something be done to see that they are finished. Mr. Farrand asked that the matter be referred to the Department of Public Works and upon motion made, seconded and carried, the Board referred the matter to the Department of Public Works for investigation. APPROVAL FOR FORREST WEST TO ATTEND CONFERENCE Forrest West, Building Commissioner, requested permission to attend the 59th Annual Conference of the Building Officials and Code Adminis- trators International in Detroit, Michigan on June 8-14, 1974. Upon motion made, seconded and carried, the request was approved. AGREEMENT FOR PROFESSIONAL SERVICES FOR RECONSTRUCTION OF OLIVE STREET SEWER An Agreement between Murphy Consultants and the City of South Bend for professional services for the reconstruction of the Olive Street sewer was received. Deputy City Attorney Kathy Cekanski advised the Board that a Paragraph 17 should be added to the agreement as follows: Attachment No. 2 and all sub -parts thereof shall be a part of this contract. Upon motion made, seconded and carried, the Board approved the agreement, subject to the addition of a Paragraph 17, "Attachment . No. 2 and all sub -parts thereof shall be a part of this contract". STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 17 through May 29 was received and, upon motion made, seconded and carried, was ordered filed. There being no further business to come before the Board, upon motion made, seconded and.carried, the meeting adjourned at 10:30 a.m. ATTEST: CLERK C