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HomeMy WebLinkAbout05/28/74 Board of Public Works MinutesREGULAR MEETING MAY 28, 1974 A regular meeting of the Board of Public Works was convened at 1:30 p.m. on Tuesday, May 28, 1974 with all members present. Deputy City Attorney Gerald Sakaguchi was also present. Minutes of the previous meetings were reviewed and approved. COMPLAINT - PETER BOBRICK Peter Bobrick, former employee of the Water Works, was present and complained to the Board about treatment of him as a City employee. Mr. Bobrick said he has not been in good health and he asked for part time employment. He was a meter reader. He said he was allowed to work two days a week but was not given holidays, vacation pay or sick leave. Mr. Bobrick said he did not feel work was handed out fairly to meter readers. He said he quit his job on April 16 and he is asking the Board for 15% more pay from the lst of this year to April 16 and for 40% of the holidays and 40% vacation time. Mr. Krueper Director of Utilities, told the Board that Mr. Bobrick had asked him -for part time work because of his health. Mr. Krueper said he talked to Mr. Barcome and Mr. Barcome said he should not do it. Mr. Krueper said he then asked Mr. Barcome, at a later date, about putting Mr. Bobrick on a part time basis and Mr. Barcome said to go ahead. In December, Mr. Bobrick was put on a part time basis at 40% of his former income, no vacation and no sick days. This is the city policy for part time employees. Mr. Bobrick worked on that basis for some time and then complained to his supervisors that other meter readers were not reading enough meters and that he did not like the way the books were being assigned to readers. Mr. Krueper said the decision to put Mr. Bobrick on part time was because of his health and to allow him to draw Social Security. He said that all the meter readers complain about having the rough areas to read. He said he has instructed Mr. Winkiewicz to pass the books out on a fair basis. Mr. Barcome noted that it was Mr. Bobrick who requested the part time work. Mr. Bobrick said, if the Board did not take action in this matter, he would take it to the City Council. Mr. Farrand then commented that the Board felt Mr. Krueper had been fair in his treatment of Mr. Bobrick and there would be no further discussion. AWARDING OF BID - POLICE RADIOS The Board received the following letter from Chief Urban: "Gentlemen: RE: Bid Proposals Both bidders met the broad specifications, as supplied by the Board of Communication, except for the itme of preference for "adjustable power output" which the Motorola could not provide. General Electric's offer ($13,988.00) was for ten complete packages. Motorola's offer for competitive equipment ($12,190.00) was for ten radios which will need additional separate housings and modules, ten each at a total additional cost of $110.00 and $1,080.00 respectively for a total bid of $13,380.,00. Thus General Electric is $608.00, or approximately 5% in excess of Motorola. Despite this fact it is the contention of the people in the Bureau of Communications that the needs of the Police Department communications system will be filled best by the purchase of General Electric equipment. Respectfully, s/ Robert J. Urban Chief of Police 11 1 1 REGULAR MEETING MAY 28, 1974 Mr. John Hunt, Director of Communications, was present. Mr. Hunt noted that if the Motorola equipment was purchased, the City would have to purchase an additional tuning meter and other pieces of equipment. He said they already have General Electric metering equipment. Mr. Hunt said they like the General Electric equipment better because they are trained to work on it. Mr. Hunt informed the Board that he felt the best interests of the City needs should be the factor which would determine the awarding of the bid and it was his feeling that the recommendation of Chief Urban should be accepted and the bid awarded to the General Electric Company. Based on Mr. Hunt's summary regarding the reason for accepting the higher bid, it was moved, seconded and carried that the bid of the General Electric Company, in the amount of $13,988.00 be accepted. RESOLUTION ADOPTED RE: OLIVE STREET SEWER Upon motion made, seconded and carried, the following resolution was adopted by the Board: RESOLUTION NO. 10, 1974 WHEREAS, About 1908, a 20 inch diameter sewer was installed on Olive Street, south of Indiana Avenue, and WHEREAS, the above sewer was later extended further to the south in 1924, with the installation of an 18 inch sewer, and WHEREAS, due to the sub -surface condition in the area, the heavy truck traffic in the area, the age and condition of the sewer or a combination of the above conditions or a combination of the above conditions and unknown circum- stances, the subject sewers have become a recurring and inordinately expensive maintenance problem, and WHEREAS, Olive Street is currently a heavily travelled arterial road and sewer failures result in detours and inconven- ience, and unsafe conditions for residents of the area and traffic on Olive Street, and WHEREAS, failure of the sewer results in an unhealthy situation for residents in the area and that part of the public which happens to be in the area, and WHEREAS, the Board of Public Works has authority under the Acts of the General Assembly of 1905, Chapter 129 as amended, to layout, design, order and contract for and execute the construction, alteration and maintenance of all public drains or sewers within such city and all drains and sewers without such city and within four (4) miles thereof which may be necessary to carry off the drainage of such city and to erect, maintain and operate works for the collection, treatment and disposal of sewage, now BE IT RESOLVED, that the Board of Public Works finds it necessary for the public health, safety and welfare that the Olive Street sewer from Indiana Avenue to Delaware Street be replaced or rebuilt, and that said Board orders that the necessary plans be prepared, that necessary easements and right-of-ways be acquired by gift, purchase or condemnation, that appropriations be sought, that bids be taken for con- struction, that contracts be entered into, and that said construction shall take place. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk REGULAR MEETING MAY 28, 1974 RESOLUTION ADOPTED RE: LINCOLNWAY WEST SEWER Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 11, 1974 WHEREAS, About 1938, a trunk sewer was installed on Lincoln Way West, from Bendix Drive to the present City Limits, and WHEREAS, the long range plans of the City of South Bend envision annexation of an area to the west of the termination point of this sewer, and WHEREAS, the depth of this sewer could reasonably and practically allow extension of sewer service at least as far west as Country Club Drive and Edison Road, and WHEREAS, a need has now arisen to provide sewer service to an area south and west of Elwood Avenue and the City Limits, and WHEREAS, a corporation has offered to pay a reasonable share of the cost of a sewer if it were to be extended to Elwood Avenue, and WHEREAS, the Board of Public Works has authority under the Acts of the General Assembly of 1905, Chapter 129 as amended, to layout, design, order and contract for and execute the construction, alteration and maintenance of all public drains or sewers within such city and all drains and sewers without such city and within four (4) miles thereof which may be necessary to carry off the drainage of such city and to erect, maintain and operate works for the collection, treatment and disposal of sewage, now BE IT RESOLVED, that the Board of Public Works finds it necessary for the public health, safety and welfare that this trunk sewer on Lincolnway West be extended to a point located approximately at Elwood Avenue and the present City Limits, and that said Board hereby orders that the necessary plans be prepared, that necessary easements and right-of-ways be acquired by gift, purchase or condemnation, that appropriations be sought, that bids be taken for construction, that contracts be entered into, and that said construction shall take place. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: sJ Patricia DeClercq DATED THIS 28TH DAY OF MAY, 1974. REQUEST TO SELL BUREAU OF FIRE TRACTOR APPROVED The Board received a request from Chief Joseph V. Nagy, Bureau of Fire, to advertise for bids to sell a 1953 Seagrave Cab and Chassis. Chief Nagy said the equipment should not be sold for less than $650.00. Mr. Barcome said this equipment was replaced by the new tractor just purchased. Upon motion made, seconded and carried, the Board approved the request and the Clerk was directed to advertise for bids for the sale of the tractor with bids to be received at 9:30 a.m. on June 10. REGULAR MEETING REQUEST FOR BLOCK PARTY MAY 28, 1974 The Board received a request from Mrs. Joyce Kraus to hold a block party in the 1300 and 1400 block of Sunnymede Avenue on June 14 from 5:00 to 11:30 p.m. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FROM WE TOGETHER SINGERS FOR TAG DAYS The Board received a request from the We Together Singers to hold Tag Days on August 24 and 25 in the down town area and at shopping centers. Upon motion made, seconded and carried, the Board approved the request subject to a permit being granted from the Charitable Solicitations Commission and permission obtained from the shopping malls. TITLE SHEET APPROVING PLANS FOR PORTAGE GARDENS SEWER SIGNED The Board received the title sheet approving plans for the Portage Gardens sewers. Upon motion made, seconded and carried, the title sheet approving the plans was signed. j APPROVAL OF BONDS W Ray S. Andrysiak, Bureau of Engineering, recommended to the Board approval for the following bonds: EXCAVATION: 0. J. Shoemaker, Inc. to 12/31/74 Larry Spromberg d/b/a L.S. Plumbing & Heating to 8/16/74 CONTRACTOR: Verlin V. Engle d/b/a Engle Construction to 5/19/75 Upon motion made, seconded and carried, the bonds were approved to the dates listed. NEIGHBORHOOD CLEAN-UP RESOLUTION ADOPTED Upon motion made, seconded and.carried, the following resolution was adopted: RESOLUTION NO. 12, 1974 WHEREAS, the Board of Public Works recognizes the benefits of Neighborhood Clean -Up Programs, and desires to encourage such efforts, the Board of Public Works does, therefore, adopt the following rules and procedures governing such neighborhood clean-up programs: 1. A request must be made in writing to the Board of Public Works four (4) weeks in advance of the proposed clean-up date. 2. The request shall state: a) Name of organization promoting program b) Date, time and rain date c) Area included in program d) Number of trucks required e) Address where trucks are to report f) Person in charge of program g) Positive statement that people will be provided by sponsoring organization to load trucks The request will be referred to the Bureau of Streets who will determine the availability of trucks and drivers. The Bureau of Streets will make a written recommendation to the Board of Public Works based on the above determination. The request shall also be referred to the Fiscal Officer of the Department of Public Works who will coordinate the program with the REGULAR MEETING MAY 28, 1974 County Engineer for use of the landfill. He will also determine the availability of funds to pay landfill dumping charges. The Fiscal Officer of the Department of Public Works shall make a written recommendation to the Board of Public Works based on this determination. The Board of Public Works will then approve or disapprove the request after having received the Bureau of Streets and Fiscal Officer's recommendations. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk Dated this 28th day of May, 1974 TITLE SHEET APPROVING PLANS FOR IMPROVEMENT OF INTERSECTIONS ON BENDIX DRIVE APPROVED The Board received the title sheet approving plans for the improve- ment of the intersections of Lincolnway West and Ardmore Trail with Bendix Drive. Plans are for signalization, widening, curbs and sidewalks and some resurfacing. Upon motion made, seconded and carried, the title sheet approving the plans was signed. REQUEST FROM BICENTENNIAL COMMITTEE FOR PARADE Mr. Louis Wilcox, Director of the River Bend Plaza was present and informed the Board that, in conjunction with the Indian Parade scheduled for June 8, the Bicentennial Committee would like to have a parade and they are requesting that Washington Street be closed from 9:00 a.m. to 11:00 a.m. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. LEAF PICK-UP PROGRAM Mrs. Judy Olson, League of Women Voters, was present and informed the Board that her organization was interested in the leaf pick-up program in preference to any leaf burning and asked the Board whether the City needed additional equipment. Mr. Farrand noted that there is an ordinance before the Common Council appropriating funds to purchase four leaf pick-up machines. There being no further business to come before the meeting, upon motion made, seconded and carried, the meeting adjourned at 2:40 p.m. oll n E. Farr Ad t m s V Bar ome 7// /l z/ R. ATTFM : U 1