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HomeMy WebLinkAbout05/20/74 Board of Public Works MinutesREGULAR MEETING MAY 20, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 20, 1974 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS MEADOWVIEW SEWER PROJECT This was the date set for receiving bids for the Meadowview Sewer Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Bradberry Brothers Bid was signed by W. J. Bradberry, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $56,200.50 Dye Plumbing & Heating Co. Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $55,850.00 David A. Wells, Bureau of Engineering, took the bids to tabulate them and will report to the Board later in the meeting. OPENING OF BIDS - POLICE PORTABLE MOBILE RADIOS This was the date set for receiving bids for ten portable mobile radios for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: General Electric Bid - $12,398.80 Motorola Bid - $12,298.80 Bid was signed by D. E. King, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid was signed by Samuel W. Edson, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Upon motion made, seconded and carried, the bids were referred to the Bureau of Police for review and recommendation. APPROVAL OF CIVIC CENTER CLAIMS Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, presented to the Board claims for the Civic Center Authority, covering architect's fees, landscaping design and other expenses totaling $35,634.16. The claims have been approved by the Civic Center Authority and by Mr. Lennon. Upon motion made, seconded and carried, the Board approved the claims. BICENTENNIAL COMMITTEE REQUESTS - MRS. GWEN STIVER Mrs. Gwen Stiver of the Bicentennial Committee was present and requested approval from the Board for the following: 1. Permission to lay cable across Lafayette Street during rehearsals and performances of Maryland, My Maryland, May 27 and June 3, 4, 5, 6, 7, 8, 9, and 14, 15 and 16. They requested that some type of protective covering be placed over the cable. 1 1 CA 3 REGULAR MEETING MAY 20, 1974 2. Permission to close Lafayette Blvd. at 6:30 p.m. on June 6th for dress rehearsal. 3. Additional security for the dates May 28, 29 and 30 from 7:30 p.m. and all day on May 27 and June 3, 4, 5 and 6 from 6:30 p.m. 4. Permission to sell the Bicentennial bumper plates beginning June 1. The matter of additional security was referred to the Board of Public Safety for appropriate action. Upon motion made, seconded and carried, the Board approved the request to lay cable across Lafayette Blvd. on May 27, June 3, 4, 5, 6, 7, 8, 9, 14, 15 and 16. Mr. Farrand will direct that some type of covering for the cable be provided. The request to close Lafayette Blvd. at 6:30 p.m. on June 6 was referred to the Bureau of Traffic and Lighting with the request that a recommendation be submitted to the Board by Thursday, May 23 for their approval. The request to sell Bicentennial bumper plates was approved, subject to the Bicentennial Committee obtaining a license from the City Controller. The request to sell on River Bend Plaza was referred to Louis Wilcox for his review. RECOMMENDATION TO AWARD BID - POLICE PORTABLE COMMUNICATIONS SYSTEM The Board received a recommendation from Chief Robert J. Urban that the bid of the General Electric Company for a police portable communications system, at a total bid price of $83,238.80, which was the low bid received, be accepted. Upon motion made, seconded and carried, the recommendation was approved. FIRE STATION BIDS REJECTED The Board received a recommendation from Rollin E. Farrand, Director, Department of Public Works, that all bids received for the construction of the new fire station be rejected, because they exceeded the budget allocation for this project. Upon motion made, seconded and carried, the recommendation was approved and all bids are rejected. Mr. Farrand requested that the Department of Public Works be authorized to revise the plans and specifications, to conform to the budgeted amount available, and that the project be re -bid. Upon motion made, seconded and carried, Mr. Farrand's request was approved. RAILROAD CROSSING SURVEY FILED The Bureau of Traffic and Lighting submitted to the Board a railroad crossing survey which has been completed. Mr. Farrand explained that this is an annual report and that Mr. Hazinski has met with railroad representatives and visited the sites to review the improvements that have been made. Upon motion made, seconded and carried, the report was ordered filed. CLOSING OF WASHINGTON AND JEFFERSON STREETS APPROVED The Board received a recommendation from the Bureau of Traffic and Lighting that the request to close Washington and Jefferson Streets on July 4 from noon to 8:00 p.m. had been reviewed and approval is recommended. It was noted that barricades will be furnished but it will be necessary for someone from the Festival 174 organization to put the barricades in place and remove them since no personnel from the Sign Shop will be on duty that date. Upon motion made, seconded and carried, approval was given to close Washington and Jefferson Streets on July 4, in accordance with Mr. Hazinski's recommendations. CONTRACT AND ADDENDUM - DEMOLITION OF OLIVER GENERATING STATION The Board received a contract and an addendum for the demolition of the Oliver Generating Station. The contract is with Tony Tomich & Sons, low bidder on the demolition project. The addendum provided for a bond covering the total bid price of $40,400, the removal of all but three existing building piers and a fee schedule to be provided to the City Engineer for the removal of brush and debris presently found in the west race. Upon motion made, seconded and carried, the contract and the addendum were approved by the Board. DEMOLITION PERMIT WAIVED - DEMOLITION OF OLIVER GENERATION STATION In view of the 100% performance bond provided by Tony Tomich & Sons for the demolition of the Oliver Generating Station, the Board sent a letter to Forrest West, Building Commissioner, requesting that the requirement for posting of a demolition bond be waived and the necessary permit issued. PARKING BAN APPROVED FOR 100 BLOCK NORTH AND SOUTH MICHIGAN The Bureau of Traffic and Lighting informed the Board that the request of Louis Wilcox, Director of River Bend Plaza, to ban parking in 100 blocks of North and South Michigan Streets, had been investigated. The Bureau recommended that the request be granted and that the two blocks be closed to all traffic by erecting barricades. The parking meter heads will be removed and Mr. Hazinski noted that new locations for the meters have already been provided on South William Street so that the number of meters will remain the same. Upon motion made, seconded and carried, the Board approved the recommendation and the two blocks will be barricaded. RECOMMENDATION TO WAIVE RENTAL FEE FOR MORRIS CIVIC AUDITORIUM APPROVED The Board received a recommendation from Floyd Jessup, Manager of the Morris Civic Auditorium, that he had reviewed the request of Mrs. Sandy Greenhut to waive the rental fee for the auditorium for the ethnic dance program on July 4, in connection with Festival 174. Mr. Jessup said he concurred with the waiving of the fee but noted that there would be stage costs and other charges over which he had no control which would have to be paid. Upon motion made, seconded and carried, the Board approved the recommendation and requested that Mr. Jessup be asked to provide them with an estimate of the costs which will be incurred . The cost estimate will be forwarded to Louis Wilcox, Director of River Bend Plaza, to see whether it can be paid out of a promotional account. REQUEST TO ADVERTISE FOR VEHICLE - YOUTH SERVICES BUREAU Mr. Cappy Gagnon of the Youth Services Bureau was present and informed the Board that the Bureau would like to purchase a van. Money was requested and has been appropriated from federal revenue sharing funds. The cost of the van will be about $4500, and part of the cost will be obtained by trading in a vehicle which the Bureau presently has. Mr. Barcome asked where the money to purchase this vehicle came from. Mr. Gagnon said he was not sure but he thought the funds came from an L.E.E.A. account. Mr. Barcome noted that the Board would want to be sure there was authorization to spend those funds before they traded the vehicle. Mr. Roemer suggested that the - Board authorize advertising for bids and, in the meantime, request the Legal Department to check the source of the original funds and authorization to purchase the vehicle being traded in. Upon motion made, seconded and carried, the Board authorized advertising for bids for the vehicle and requested that the City Attorney investigate the matter of the source of funding for the presently owned vehicle to see whether the Board can use that vehicle as a trade-in. 1 REGULAR MEETING MAY 20, 1974 1 APPROVAL OF CONTRACTOR'S BONDS Mr. Raymond S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds were properly executed and could be approved: Schumacher -Sons, Inc. to May 2, 1975 Frank J. Nemeth to May 17, 1975 Thomas J. Henderson to May 14, 1975 Muia Construction Co., Inc. to January 1, 1975 Upon motion made, seconded and carried, the bonds were approved to the dates listed. RELEASE OF BOND APPROVED The Board received a request from the Indiana Insurance Company to release the Contractor's Bond for Boerich Construction Company. Ray S. Andrysiak, Bureau of Engineering, informed the Board that there are no outstanding claims against this contractor and that the bond can be released. Upon motion made, seconded and carried, the bond was released as of May 20, 1974. LETTER OF SUPPORT FOR TRAFFIC SIGNAL AT MIAMI AND RIDGEDALE A letter was received from Paul Degnan, Principal of St. Mary's Academy, supporting plants for the installation of a traffic signal at Miami and Ridgedale. Upon motion made, seconded and carried, the Board ordered the letter filed and noted that the project is already underway. REQUEST FOR STREET LIGHT The Board received a letter from Mary Louise Brown requesting that a street light be installed on Notre Dame Avenue, between LaSalle and Colfax. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for preliminary investigation and report. REPORT ON CLOSING OF PEDESTRIAN BRIDGE Clem Hazinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that signs have been posted on the Pedestrian bridge (Grand Trunk Railroad Bridge) from Howard Park to the Plaza. Signs have been posted "Keep Off - No Trespassing - City Not Responsible for Accidents". The report was ordered filed. REQUEST FOR BLOCK PARTY APPROVED The Board received a recommendation from'Clem Hazinski that the request to hold a block party in the 1600 Block East LaSalle on June 11 from 6:00 to 9:00 p.m. had been investigated and approval can be given provided the City is indemnified. Barricades will be delivered to the site. Upon motion made, seconded and carried, the Board approved the block party, subject to the City being indemnified. RECOMMENDATION FOR RELOCATION OF TAXI STAND AT 200 W. WASHINGTON The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that the taxi stand on the north side of the 200 block of West Washington Street be relocated to the first 400 feet west of Main Street. A hazardous condition exists when cabs must back up to the hotel door,.crossing the entrance and exit for the bank and parking ramp. The remainder of the space will be designated as a hotel loading zone with a 15 minute time limit. Upon motion made, seconded and carried, the recommendation was approved. REQUEST FOR "WE TOGETHER SINGERS" TO HOLD TAG DAYS The Board received a request from the "We Together Singers" to hold Tag Days on August 24 and 25th to raise money for a bus. The request was tabled pending receipt of locations where the tag day will be conducted and approval from the Charitable Solicitations Commission. REGULAR MEETING MAY 20, 1974 PLANS FOR ANGELA BOULEVARD-MICHIGAN STREET INTE'RS'EC'TI'ON APPROVED The title sheet approving plans for the widening and signalization of the Angela Boulevard and Michigan Street intersection was presented to the Board. Upon motion made, seconded and carried, the plans were approved and the title sheet was signed. REQUEST FOR FIREWORKS DISPLAY, MORRIS PARK COUNTRY CLUB The Morris Park Country Club requested permission from the Board to hold a fireworks display on July 4, 1974. They have secured a permit from the State Fire Marshall and have provided the City with an insurance certificate, listing the City of South Bend as an additional insured. Upon motion made, seconded and carried, the fireworks display was approved. RESOLUTION AUTHORIZING SALE OF CITY OWNED REAL ESTATE ADOPTED. - Upon motion made, seconded and carried, the following resolution was adopted by the Board: RESOLUTION NO. 9, 1974 A RESOLUTION AUTHORIZING THE SALE OF CERTAIN PARCELS OF REAL ESTATE 014NED BY THE CITY OF SOUTH BEND, INDIANA WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary for the public use and are not set aside by state or city law for public purposes pursuant to Section 30A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the list attached hereto and made a part of this resolution, are now necessary to the public use and are not set aside by state or city law for public purposes. 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30A-2 of the Municipal Code of the City of South Bend. Adopted this 20th day of May, 1974. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA S/ Rollin E. Farrand, Chairman S/ James V. Barcome S/ James R. Seitz ATTEST: S/ Patricia DeClercq, Clerk 9T REGULAR MEETING MAY 20, 1974 ATTACHMENT TO RESOLUTION NO...9.,.1974 CITY OWNED PROPERTY STREET ADDRESS DEED NO. 702 South Clinton Street 649-A & B 1809 Florence Avenue 709 602 West LaSalle Avenue 660 701 South Marietta Street 542 612 East Ohio Street 507 1611 South William Street 621 REPORT FROM LEGAL DEPARTMENT RE: 917 NORTH HILL The Board had requested a report from the Legal Department regarding Q the sale of a city -owned lot at 917 N. Hill Street to Charles Howell. cc Mr. Howell had informed the Board that he was mistaken in what he thought he was purchasing and asked the Board to review the matter. The following report was received from the Legal Department: May 20, 1974 To: Board of Public Works From: James A. Roemer Subject: 917 N. Hill The sale of the above property has been reviewed and found to be a binding and final transaction that should not be altered or modified in any way. This conclusion is supported by the facts and applicable law. The notice of bids and other information issued by the City was accurate and in no way tended to misrepresent the facts to a prospective offeror. In short, the bidder was supplied with all reasonable date to know what he was purchasing and thus he.must be charged by law with making a knowing and intelligent offer to the City. When the negligence of the offeror results in a unilateral mistake which fails to give notice to the offeree equity will generally refuse relief. This principal is further supported and required when it is placed in the context of the public contract and the bidding process used to protect and insure the public interest. If, after acceptance of a bid, rescission or modification of the contract was allowed because of negligent error by the offeror, the entire competitive bidding process would be reduced by a common denominator of mistake or excuse and the desired finality of a sale would be seriously jeopardized. The Board of Public Works should not allow this to happen. s/ James A. Roemer City Attorney Mr. Roemer said that basically Mr. Howell had bid on the property as it was advertised and appraised, and he was awarded the sale of the property. He said it was his opinion that the Board could take no further action on the matter. Upon motion made, seconded and carried, the recommendation was accepted and Mr. Howell is to be notified that any further questions can be directed to the City Attorney's office. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 7 to May 10 was received and, upon motion made, seconded and carried, was ordered filed. REGULAR MEETING MAY 20, 1974 Because of the Memorial Day holiday, the next regular meeting of the Board of Public Works was set for Tuesday, May 28 at 1:30 p.m., upon motion made, seconded and carried. RECOMMENDATION TO AWARD BID ON MEADOWVIEW SEWER PROJECT David Wells informed the Board that he had prepared a tabulation of the Meadowview Sewer Project bids received this morning. He said the bid of Dye Plumbing & Heating Company, of $55,850.00, was the low bid received and should be awarded. Upon motion made, seconded and carried, the Board accepted the bid of the Dye Plumbing and. Heating Company to construct the Meadowview Sewers at a total bid price of $55,850.00. REQUEST TO INCREASE TAXI 'FARES Mr. Dick Ellis of the Courtesy Cab Association was present and said he had written a letter to Mr. Barcome requesting a rate increase: for taxi fares. Mr. Barcome noted that he had received the letter. The Board informed Mr. Ellis that this was a matter for the Common Council and upon motion made, seconded and carried, the letter was directed to the Common Council for appropriate action. There being no further action to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:45 a.m. ATTEST: 1 1