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HomeMy WebLinkAbout05/06/74 Board of Public Works MinutesREGULAR MEETING MAY 6, 1974 A regular meeting of the Board of Public Works was convened at 9:30 p.m. on Monday, May 6, 1974 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - OAK PARK SEWERS This was the date set for receiving bids for the Oak Park Sewers, authorized under Improvement Resolution No. 3400, 1974 for the con- struction of local sanitary sewers on Oak Park Drive and Edison Road from Oak Ridge Drive to Ironwood Drive. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DeWulf Mechanical Contractor Bid - $40,606.00 Bartolini Excavating Company Bid was signed by Henry DeWulf, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. The bid received from Bartolini Excavating Company was not signed and was a defective bid. The bid was not read and it was rejected. Dye Plumbing & Heating Company Bid - $54,369.00 Selge Construction Company Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. The bid received from the Selge Construction Company was not sub- mitted on a Bid Form 96, as prescribed by the State Board of Accounts and the bid was rejected. Upon motion made, seconded and carried, the Board referred the bids to the Division of Engineering for review and recommendation. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3395 This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3395 for the vacation of the north -south alley between Carroll and Columbia Streets from Bronson Street south, one hundred and thirty-nine (139) feet, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said resolution is in all things ratified and confirmed and said proceedings closed. ADOPTION OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3398 Rollin E. Farrand, City Engineer, files an Assessment Roll showing the award of damages and assessment of benefits in Vacation Resolution No. 3398 for the vacation of a portion of Chippewa Avenue from the east line of Miami Hills Addition southwest and west a distance of 765.07 feet. All in the property of First Community Development Corporation. The following property may be injuriously or beneficially affected by such vacation: the southerly portion of that property owned by First Community Development Corporation. REGULAR MEETING MAY 6, 1974 Total Net Damages $0.00 Total Net Benefits $0.00 Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set 9:30 a.m. on Monday, June 10, 1974, Room 1308, County -City Building, South Bend, Indiana as the date and place of hearing all persons interested in or affected by such vacation. ADOPTION OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3399 Rollin E. Farrand, City Engineer, files an Assessment Roll showing the award of damages and assessment of benefits in Vacation Resolution No. 3399 for the vacation of a.14' alley extending from the north line of Mishawaka Avenue north along and immediately west of the west line of Lot 715 in Whitcomb & Keller's Sunnymede Third Addition to the northwesterly corner of said Lot 715. Thence northeasterly'along and immediately northerly of the northerly line of Lot Nos. 715, 716, 717, 718, 719, 720 and 721 in said addition to the northeast corner of said Lot 721 and the west line of the first north -south alley. The following property may be injuriously or beneficially affected by such vacation: Lot Nos.. 714, 715, 716, 717, 718, 719, 720 and 721 in Whitcomb & Keller's Sunnymede Third.,Addition, City of South Bend, Indiana. W Total Net Damages $0.00 Total Net Benefits $0.00 Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set 9:30 a.m. on Monday, June 10, Room 1308 County -City Building, South Bend, Indiana as the date and place of hearing all persons interested in or affected by such vacation. FILING OF PETITION TO VACATE A PORTION OF CLEMENTS STREET Ira Jennings files his petition to vacate 30 feet of Clements Street from Lot Number 300 to Reo Street. This property is adjacent to Mr. Jennings driveway and is not an improved street. Upon motion made, seconded and carried, the petition was referred to the Division of Engineering for preliminary review and recommendation. REPORT ON MEADOWVIEW SEWER BIDS Mr. James A. Roemer, City Attorney, reported to the Board that there was a problem with the bid submitted by Dye Plumbing & Heating on the Meadowview Sewer project, because of a qualification they included with their bid. A legal determination was made that the bid could be accepted, and the qualification rejected. The second low bidder then filed suit against the City. Deputy City Attorney Gerald Sakaguchi met with the attorney for Bradberry Brothers, the second low bidder, and with a representative of Dye Plumbing & Heating Company. They agreed that the best interests of all concerned would be served if the project was re -advertised and new bids were sought. Mr. Roemer said all parties to the discussion orally agreed. Upon motion made, seconded and carried, the Board rejected all bids on the Meadowview Sewer Project and directed the Clerk to re -advertise for bids with the bids to be received at 9:30 a.m. on Monday, May 20, 1974. REQUEST FOR HEARING ON MEADOWVIEW TAX IMPOUNDMENT FUNDS Mr. Farrand informed the Board that Mr. Robert Parker, Chief Deputy City Attorney, has advised him that the Common Council will be asked to appropriate the Meadowview tax funds impounded, as provided in the annexation ordinance. Mr. Farrand said he would recommend that the Board set a public hearing on the use of these funds. A resolution will be adopted by the Board of Public Works setting forth the proposed expenditures. A resolution will be filed with the Common Council to the effect that they recognize what the Board is doing and that they concur in what is being proposed and will appropriate the money. Upon motion made, seconded and carried, the Board set a public hearing for Monday, May 13 at 9:30 a.m, in the Board of Works Hearing Room on the use of Meadowview Tax Impoundment Funds. AA REGULAR MEETING MAY 6, 1974 REQUEST FOR BLOCK PARTY The Board received a request from Mrs. Jan Reineke to hold a Block Party on Sunday, June 2, 1974 from 11:00 a.m. to 5:00 p.m. in the 3300 block of South Twyckenham Drive. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO BLOCK COUNCIL OAK DRIVE The Board received a request from the Panorama of Homes to block Council Oaks Drive from Bendix Drive to Tomahawk Trail, from May 6 through May 19, 1974. The street closing is requested from 4:00 to 8:00 p.m. on week days and from l to 6 p.m. on Saturdays and Sundays. Mr. Farrand said he has discussed the request with Clem Hazinski, Manager, Bureau of Traffic and Lighting, and they have approved the request, providing the City is indemnified. Upon motion made, seconded and carried, the street closing was approved, subject to indemnity insurance being filed with the Board. AGREEMENT OF CONVEYANCE OF ANGELA BLVD. FROM UNIVERSITY OF NOTRE DAME The Board received an agreement from the University of Notre Dame conveying to the City of South Bend .116 acres needed in connection with the reconstruction of the Angela Blvd. -North Michigan Street intersection. Upon motion made, seconded and carried, the Board approved the Agreement and it will be recorded. EXCAVATION BOND FOR DOMINIC BARTOLINI APPROVED Upon the favorable recommendation of Ray S. Andrysiak, Bureau of Engineering, the Board, upon motion made, seconded and carried, approved the Excavation Bond for Dominic J. Bartolini to May 13, 1975. STREET LIGHT OUTAGE REPORT FILED Upon motion made, seconded and carried, the Street Light Outage Report for the period of April 25 through May 2, 1974 was ordered filed. REQUEST TO ADVERTISE FOR BIDS - POLICE DEPARTMENT MOBILE RADIOS The Board received a request from Chief Robert J. Urban to advertise for bids for ten portable mobile radios. Chief Urban was present and said that this will enable key personnel of the Police Department to maintain close ties with all communication systems in the County. He said money for the radios was appropriated in this year's budget. Upon motion made, seconded and carried, the Board approved the request and directed that the Clerk advertise for bids on May 10 and May 17, with bids to be received at 9:30 a.m. on Monday, May 20, 1974. REQUEST TO REMOVE PARKING METERS FROM RIVER BEND PLAZA Mr. Louis Wilcox, Director of River Bend Plaza, was present and requested that the Board approve the removal of parking from the 100 blocks of North and South Michigan Street by the evening of May 19, 1974. He asked that the parking meters be removed from these blocks. He also requested that the street be cleaned and washed, preparatory to painting them on May 25 and 26. Mr. Barcome asked how many meters would be removed. Mr. Wilcox said he was not sure of the total number. Mr. Barcome noted that the bond ordinance for the parking garages stipulates that the City must maintain a certain number of parking meters. Upon motion made, seconded and carried, the matter was referred to the Bureau of Traffic and Lighting for review and recommendation and Mr. Hazinski is to be advised of Mr. Barcome's comments. PROJECT COMPLETION AFFIDAVIT AND MAINTENANCE BOND FILED - WASHINGTON AVENUE SEWER EXTENSION The Board received a Project Completion Affidavit and Maintenance Bond for the Washington Avenue Sewer Extension, in the area of Summit Drive 1 REGULAR MEETING MAY 6, 1974 1 1 and Lombardy Drive. Mr. Farrand;,explained that this sewer has been installed and inspected and 'is acceptable to the City. Upon motion made, seconded and carried, the Board approved the Project Completion Affidavit. The Maintenance Bond for the sewer project was presented to the Board. Upon motion made, seconded and carried, the Maintenance Bond was approved. The Maintenance Bond is effective until April 29, 1974. COMPLAINT - J. W. ADAMSON Mr. J. W. Adamson was present and complained to the Board that he had filed a dog complaint with the Legal Department and had not yet received notice from them that any action had been taken on his complaint. Mr. Roemer explained the procedure .to the Board. He said the Legal Department sends a letter when a complaint is filed in an attempt to get information from both parties concerned. He said a letter in regard to Mr. Adamson's complaint had been mailed last Friday and Mr. Adamson should receive his copy. Mr. Roemer said the complaint was received last Monday and he felt the Legal Department had acted within a reasonable amount of time on the matter. Mr. Adamson thanked the Board for the information. REQUEST FOR USE OF MORRIS CIVIC AUDITORIUM Mrs. Sandy Greenhut was present representing the Festival 174 celebration on River Bend Plaza. Mrs. Greenhut requested permission from the Board to use the Morris Civic Auditorium for a program on Thursday, July 4, 1974, with the rental fee to be waived. Mrs. Greenhut said an ethnic dance program will be presented and there will be no admission charged. Mrs. Greenhut also requested that the Board approve the closing of Washington Street and Jefferson Street, from St. Joseph Street to Main Street, on July 4 from 12:OO noon until 8:00 p.m. Upon motion made, seconded and carried, the Board referred the request to waive the fee for use of the Morris Civic Auditorium on July 4 to Floyd Jessup, Manager, for review and recommendation, advising him that the Board would like all possible consideration to be given to the request, since the Board is cooperating fully in plans for Festival 174. Upon motion made, seconded and carried, the request to close Washington and Jefferson Streets was referred to the Bureau of Traffic and Lighting, the Department of Redevelopment and the River Bend Plaza Director for review and recommendation. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:15 a.m. ATTEST: CLERK