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HomeMy WebLinkAbout04/15/74 Board of Public Works Minutesan REGULAR MEETING APRIL"15, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 15, 1974 with all members present. Deputy City Attorney William Stanley was also present. Minutes of the previous meeting were reviewed and approved. REQUEST FOR PARADE - ALL AMERICAN INDIAN ASSOCIATION The Board received a request from the All American Indian Association to hold . a parade on Saturday, June 8, 1974 at 9:00 a.m. The request was for a route on Lafayette Street. Mr. Clayton Pendergrass was present representing the group and he told the Board that he had met with Lewis Wilcox, Director of River Bend Plaza, and Mr. Wilcox had suggested that they march down the Mall on Michigan Street. Mr. Pendergrass has met with Ralph Wadzinski and had .a preliminary discussion about this. Upon motion made, seconded and carried, the Board approved the request subject to arrangements being worked out with the Bureau of Traffic and Lighting. CHARLES F. LENNON, JR.-REQUEST FOR ART SHOW AND SALE Mr. Charles F. Lennon, Jr., Director of the Community Development Department, was present. Mr. Lennon said the Civic Center Authority and Ken Geoffrey have planned an Art Show and Sale by students of the seven high schools and 38 elementary schools of the Community School Corporation. Student art work would be displayed and sold on the Civic Center Site on June 1, 1974. All proceeds from the sale will go into the Civic Center Authority Fund. They are requesting permission from the Board to use the land. The Civic Center Authority has approved the sale subject to Board approval and will submit a hold harmless clause to the School Corporation.. Upon motion made, seconded and carried, the Board approved the request. Mr. Lennon noted that people would be kept off the island. OPENING OF BIDS - VACUUM LEAF LOADERS, BUREAU OF STREETS This was the date set for receiving bids for four vacuum leaf loaders for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Korte Brothers, Inc. Bid was signed by Beauford Mullins, Fort Wayne, Indiana non -collusion affidavit was in order and a 10% bid bond accompanied the bid. 131d - $20,375.00 Upon motion made, seconded and carried, the bid was referred to Mr. Decker, Director, Division of Transportation, for review and recommendation. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3391 This being the date set for holding a hearing on the Assessment- Roll for Vacation Resolution No. 3391, 1974, hearing was held for the vacation of the east -west alley running between Lots 2, 3, 4 and 5 in Kuntsman's 2nd Addition to the original plat of South Bend, from the east right-of-way line of Scott Street east to the first north -south cross alley, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on March 15, 22 and 29, 1974, which were found to be sufficient. No remonstrators.appeared and no written. remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved as adopted and said resolution is in all things ratified and confirmed and said proceedings closed. 1 1 1 101 REGULAR MEETING APRIL 15, 1974 PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3400, OAK PARK SEWERS This being the date set., hearing was held on the construction of sanitary sewers on Oak Park Drive and Edison Road from'0ak Ridge Drive to Ironwood Road, authorized by Improvement Resolution No. 3400, 1974, adopted by the Board on April 1, 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on April 5 and April 12, 1974 which were found to be sufficient. A preliminary assessment roll was available for inspection. No remonstrators were present and no written remonstrances having been received, the Board, upon motion made, seconded and carried, confirmed Improvement Resolution No. 3400, 1974, as adopted, and the improvement is hereby ordered to be made. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3401, OAK PARK WATER MAINS This being the date set, hearing was held on the installation of water mains on Oak Park Drive and Rosemary Lane, authorized under Improvement Resolution No. 34oi, 1974 adopted by the Board on April 1, 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. A preliminary assessment roll was available for inspection. Gz: No remonstrators were present and no written remonstrances were received. Upon motion made, seconded and carried, the Board took the Improvement Resolution under advisement, awaiting clarification from the Legal Department. RESOLUTION PERMITTING RELOCATION OF SOUTH SHORE TRACKS APPROVED Upon motion made, seconded and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 3, 1974 WHEREAS, the Board of Public Works of the City of South Bend, desires to repave and install new curbs and gutters on the north side of Westmoor Street between Sheridan Avenue and Bendix Drive; and WHEREAS, the Chicago South Shore and South Bend Railroad desires to relocate their railroad tracks from the traveled right-of-way of said street to a right- of-way 21 ft. in width along the north side of said street extending from Sheridan Avenue to Bendix Drive; and WHEREAS, it will be necessary for the Chicago South Shore and South Bend Railroad to reconstruct its track crossings across Sheridan Avenue, Iowa Street and Kentucky Street; NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works of the City of South Bend, hereby grants its written permission to the Chicago South Shore and South Bend. Railroad to construct new track crossings across Sheridan AVenue, Iowa Street and Kentucky Street in the City of South Bend, Indiana as closed track crossings in a right-of-way 21 ft. in width along the north side of Westmoor Street from a point of approximately 200 ft. west of Sheridan Avenue to a point at the intersection of Westmoor Street and Bendix Drive. Adopted this 15th day of April, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Bar.come ATTEST: s/ Patricia DeClercq, Clerk Mr. Farrand informed the Board that he, Mr. Decker and Mr. Hazinski have been working on this with the South Shore and they feel it is to the City's benefit. The Board resolution and a proposed ordinance granting the right-of-way and ratifying permission to lay railroad tracks across streets will be submitted to the Common Council. REGULAR MEETING APRIL 15, 1974 RECOMMENDATION - MEADOWVIEW SEWER PROJECT BIDS Mr. Farrand said before any recommendation was made on awarding this bid, Mr. Harold Bennitt of Dye Plumbing & Heating Company, Inc. had asked to speak to the Board. Mr. Bennitt said, before they submitted their bid, they contacted the I & M in regard to the relocation of some utility poles in connection with the construction. 1 & M said they did not have time to prepare a cost estimate for Dye Plumbing and asked them if they could qualify their bid to reflect this. Dye Plumbing then submitted their bid, qualifying it to say that the bid did not include the cost of relocating the poles... When the bids were opened, three of the four contractors had qualified their bids and the fourth had not. Mr. Bennitt said he had heard that the fourth contractor said he did not receive any notification from the l & M in regard to this. Mr. William Burroughs, an I & M representative, was present. Mr. Burroughs said they did not contact any of the bidders. They were not aware of the sewer project until they were contacted by a contractor. They told him that they could not estimate the cost at that time. They then received a set of plans from the City Engineer's Office and made a cost estimate. They notified the City Engineer's Office of the cost estimate and gave the information to the contractor who had contacted them. There was some discussion about the bids as submitted. Bradberry Brothers, the second lowest bidder, did not qualify their bid to reflect any additional cost for the relocation of the utility poles. The Board asked a representative of Bradberry Brothers if their bid was for the complete construction project and he said it was. Mr. Bennitt, representing Dye Plumbing and Heating Company, Inc., told the Board that they would do the job at the price quoted in their bid, with no additional cost to the City for the relocation of the utility poles. The Board discussed this matter with Attorney William Stanley. Upon motion made, seconded and carried, the Board delayed action on the bids and referred the matter to Mr. Stanley for clarification, with the request that a recommendation be made next Monday, April 22, 1974. RECOMMENDATION TO AWARD BID - DEMOLITION OF OLIVER GENERATING STATION The Board received a recommendation from Patrick M. McMahon, Manager, Bureau of Public Construction, that the bid to demolish the Oliver Generating Station be awarded to Tony Tomich & Sons, Inc., on their low bid of $40,400, subject to approval of the funds and to the filing of a Certificate of Insurance and a "Hold Harmless" clause to the City of South Bend. Mr. Farrand noted that a permit is also required from the Natural Resources Department which may take from 30 to 60 days. Upon motion made, seconded and carried, the Board approved the recommendation to award the bid, subject to the requirements listed. NOTICE OF PUBLIC UTILITY USE - VACATION RESOLUTION NO. 3384 The Board received a Notice of Public Utility Use from the Northern Indiana Public Service Company in regard to Vacation Resolution No. 3384, the McDonald's Restaurant petition. The notice stipulates that the utility has a 4" L.P. gas main in the alley and does not waive their rights to occupy said alley. Upon motion made, seconded and carried, the Board filed the notice and directed.that a copy be sent to Steven Lilly, McDonald's representative, before the Assessment Roll hearing on April 22, 1974. PETITION FOR STREET LIGHTS - ASH LANE The Board received a petition, signed by eight property owners, requesting installation of a street light on Ash Lane. Upon motion made, seconded and carried, the Board referred the petition to the Bureau of Traffic and Lighting for a field check and recommendation. REQUEST FOR STREET LIGHTS - SOUTH WALNUT STREET The Board received a request from Mrs. Peggy Ringler, forwarded by Councilman Walter Kopczynski, for additional street lights in the 2000 block of South Walnut Street. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for a field check and recommendation. CERTIFICATE OF INSURANCE FILED The Board received an updated Certificate of Insurance from Woodruff & Sons, Inc. for the Airport Industrial Park, Phase III. The certificate replaces an existing one which has expired. Upon motion made, seconded and carried, the certificate was approved and ordered filed. [l 51 REGULAR MEETING APR I L 15,, 1974 RESOLUTION AUTHORIZING SIGNAL MODERNIZATION ON MISHAWAKA AVENUE ADOPTED Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 4.1 1974 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to modernize the signalization on Mishawaka Avenue at its intersection with Ironwood Drive, 26th Street and 30th Street, and WHEREAS, the improvement to the aforesaid intersections are compatible with the Urban Transportation Study, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works order the Department of Public Works to'prepare the plans, specifications, co.s.t-estimates, sec ure_the'necessary right-of-way, p.ermi.ts, appropriations, and to seek bids for and to construct said signal modernization on Mishawaka Avenue'at Ironwood, 26th Street and 30th Street. W BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand President s/ James R. Seitz Member s/ James V. Barcome Member ATTEST: s/ Patricia DeClercq, Clerk Dated this 15th day of April, 1974. SIGNING OF TITLE SHEET - SIGNAL MODERNIZATION ON MISHAWAKA AVENUE The title sheet approving plans for the signal modernization authorized in Resolution No, 4, 1974 was received by the Board and, upon motion made, seconded and carried, the title sheet was approved. RECOMMENDATION - AMERICAN FREEDOM FROM HUNGER WALKATHON The Board received a recommendation from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, that he had reviewed the request of the American Freedom from Hunger Foundation to hold a Walkathon on September 21, 1974. Mr. Hazinski recommended approval, pending submission of a route to be approved and complying with all rules and regulations of the Board concerning Walkathons. Upon motion made, seconded and carried, the Board approved the recommendation. CONTRACTOR'S BOND APPROVED - JAMES KAPY Ray S. Andrysiak, Bureau of Engineering, advised the Board that a Contractor's Bond for James Kapy was properly executed and could be approved to 4/9/75. Upon motion made, seconded and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of April 3 through April 9, 1974 was received and, upon motion made, seconded and carried, was ordered filed. 0 REGULAR MEETING APRI L 15, 1974 Mr. Farrand requested that the Board approve advertising for bids for the con- struction of the new Fire Station A. He said a review committee consisting of himself, Patrick McMahon, Ed Bauer, Forrest West and Chief Bland would review all bids. Upon motion made, seconded and carried, the Board approved the request and the Clerk was directed to advertise on April 19 and 26 with bids to be received at 9:30 a.m. on Monday, May 13, 1974. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:25 a.m. ATTEST: v GL�t�-Gv GJ(�C. CLERK Rollin E. Farrand s R. Seitz 1 11