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HomeMy WebLinkAbout04/08/74 Board of Public Works MinutesREGULAR MEETING APRIL 8, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, April 8, 1974 with all members present City Attorney James A. Roemer was also present.. Minutes of the previous meeting were reviewed and approved. NOTICE OF CLOSING OF SIDEWALK ON SOUTH MI.CHIGAN STREET FOR ONE DAY Mr. Charles F. Lennon, Jr., Director, Community Development Department, informed the Board that: the sidewalk in front of the St. Joseph Bank -Building on South Michigan Street was closed at 8:00 a.m. tcday and pedestrians are being rerouted around the sidewalk. The walk will be closed about 24 hours. REQUEST TO SEND VEHICLES TO ROC.HESTER TORNADO -DAMAGED AREA Mr. Donald Decker, Director, Division of Transportation, appeared before the Board and requested permission to send four dump trucks and a front end loader from his Department and a cherry picker and winch truck from the Park Department to the Rochester area, damaged in the tornado last week. Upon motion made, seconded and carried, the Board approved Mr. Decker's request. Mr. Seitz reported that men from his Department went to the Montic.ellc area on their own time and worked two days last week -end clearing debris. He said the people in Monticello were most appreciative. This was strictly a voluntary action on the part of the Park Department employees.. OPENING OF BIDS - MEADOWVIEW SEWER PROJECT This being the date set, bids were opened for the Meadowview Sewer Project. The The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Bradberry Brothers Bid was signed by W. 1. Bradberry, South Bend, Indiana non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $563,200.50 Bartolini Excavating Co. Mishawaka, Indiana Bid - $66,963.00 DeWulf Mechanical Contractors, Inc. Mishawaka, Indiana Bid - $69,885.00 Bid was signed by D. J. Bartolini, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid was signed by Henry DeWulf, non -collusion affidavit was in order Dye Plumbing & Heating Co. Bid was signed by Charles T. Dye, LaPorte, Indiana non -collusion affidavit was in order, and a 5% bid bond accompanied the bid. Bid - $ 55,812.00 Upon motion made, seconded and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. OPENING OF BIDS - DEMOLITION OF OLIVER GENERATING STATION This was the date set for receiving bids for the demolition of the Oliver Generating Station. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County news which were found to be sufficient. The following bids were opened and publicly read: Tony Tomich & Sons, Inc. Bid was signed by Tony Tomich, non-. Joliet, Illinois collusion affidavit was in order and a certified check in the amount of $3000.00 accompanied the bid. Bid - $40,400. Upon motion made, seconded and carried, the bid was referred to the Bureau of Engineering for review and recommendation. 1 1 1 REGULAR MEETING APRIL 8, 1974 Mr. Farrand and Mr. Roemer left the meeting at 9:45 a.m. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3397, 1974 This was the date set for holding a hearing on the preliminary assessments for the installation of water mains on Inwood Road, Denslow Drive and Southernview Drive in Meadowview lst and 2nd Additions, authorized under Improvement Resolution No, 3397, 1974, adopted on March 25, 1974. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The Assessment Roll showing amounts assessed against each property owner were available for inspection. There were no remonstrators present. Upon motion made, seconded and carried, the Board took the matter -under advisement. RECOMMENDATION ON BUREAU OF STREETS MATERIALS BIDS The Board received a letter from Donald Decker, Director, Division of Transportation, recommending that all bids be accepted for materials for the Bureau of Streets. Mr. Barcome noted that Mr. Decker has, in the past, recommended that all bids be awarded because of the need to have material available from a bidder when needed and because of delivery times. By accepting all bids, Mr. Decker would be able [�] to buy from the lowest bidder and, if the material was not available from him, he W would then buy from the next bidder. Upon motion made, seconded and carried, the Board approved the recommendation to accept all bids for materials for the Bureau of Streets. MRS. LOUISE ROUNDTREE RE: SIGN RESTRICTING PARKING Mrs. Louise Roundtree wrote to the Board requesting that parking in front of her home at 504 Euclid Avenue be restricted because her husband is a kidney patient on dialysis and has need for home care by doctors and nurses. Mrs. Roundtree was present and she requested that the Board post a sign limiting parking to 15 or 30 minutes. Mr. Barcome suggested that Mrs. Roundtree talk to Clem Hazinski, Manager of the Bureau of Traffic and Lighting, about her request and said the Board would be agreeable to any solution Mr. Hazinski is able to work out. ADDENDUM TO CLYDE WILLIAMS BARRETT LAW AGREEMENT APPROVED The Board received an addendum to the Barrett Law Agreement between the City of South Bend and Clyde E. Williams and Associates, executed October 1, 1969. The addendum added an audit clause to the contract as follows: It is understood and agreed that the City shall have the right to audit, at any reasonable time, the billings related to costs incurred and hours of work performed under this contract". The audit clause was added to the contract at the request of the Board of Public Works. Upon motion made, seconded and carried, the addendum to the agreement was approved. PROPOSAL - OLDER ADULTS SUB -COMMITTEE RE: REDUCED TAXI FARES Sister Ann Virginia, of the Older Adults Sub -Committee of the Cooperative Extension Service, was present. She presented to the Board a proposal for reduced rates for taxi fares for senior citizens on Sundays and when they ride in groups. She requested that the Board of Public Works recommend to the Common Council an amendment to the ordinance which would permit this. Mr. Bert Liss, President of the South Bend Yellow Cab Company, was present and made a statement to the Board outlining a pilot program which the cab company would like to initiate. Mr. Liss emphasized that they are not trying to cut into the bus transportation at all, but only to supplement it and to provide Sunday service. The cab company proposal would allow Sunday patrons to share a cab and share the fare with other patrons. On week -days, senior citizens would receive a 25-cent reduction in any fare of one dollar or more. Mrs. Helen Fisher, 2519 Pleasant St., said the proposal from the Older Adults Sub -Committee was for a 75� flat rate per person in a group arrangement. Mr. Liss said the project would depend on being able to obtain drivers and their pilot project is suggesting a 25 cent reduction in fares over $1.00. Mr. Ralph Painter, 1346 Byron Drive, spoke in favor of the program and said the Committee is only suggesting a figure since they realize the rate will have to be negotiated. Mr. Barcome made a motion that the matter be referred to the Legal Department for review and a report is requested by April 15, 1974 with a recommendation as to whether the existing ordinance can be amended. Based on that recommendation, the Board could pass a resolution and send it to the Common Council. The motion was seconded and carried. REGULAR MEETING APPROVAL OF REQUEST FROM FORREST WEST TO ATTEND MEETING APRIL 8, 1974 The Board received a request from Forrest West, Building Commissioner, to attend a National Research Board Meeting in Kansas City, Missouri on April 10, 1974. The trip will not be at City expense. Upon motion made, seconded and carried, the Board approved the request. REQUEST FOR SAVE A HEART TAG WEEK APPROVED The Board received a request from the Daughters of Penelope to hold a "Save a Heart Tag Week" April 20 through April 27, 1974 to raise money to send surgeons to Greece to perform heart surgery. The goal of the fund drive is $325 so a permit from the Charitable Solicitations Commission is not required. Upon motion made, seconded and carried, the Board approved the campaign. RECOMMENDATION AND PROPOSED RESOLUTION AND ORDINANCE - SOUTH SHORE TRACKS The Board received a recommendation from Robert M. Parker, Deputy City Attorney, that a resolution be passed permitting new track construction across Sheridan Avenue, Iowa Street and Kentucky Street, by the Chicago, South Shore and South Bend Railroad. The resolution and a proposed ordinance would then be submitted to the Common Council. Upon motion made, seconded and carried, the Board referred the matter to the Bureau of Traffic and Lighting for a recommendation. PROJECT COMPLETION AFFIDAVIT MAINTENANCE BOND AND DEED OF DEDICATION APPROVED FOR CRESTWOOD GARDENS The Board received a Project Completion Affidavit and Maintenance Bond for the Crestwood Gardens Development. Upon motion made, seconded and carried, the completion affidavit and maintenance bond were approved. The Deed of Dedication for the Development was submitted to the Board and, upon motion made, seconded and carried, the Dedication was approved. LETTER TO GRAND TRUNK WESTERN RAILROAD RE: TRAIN WHISTLES The Board received a copy of a letter sent by Robert M. Parker, Assistant City Attorney, to the Grand Trunk Railroad informing them that engineers should not sound their whistles at the intersections of the GTWRR and Greenlawn, Ironwood, 26th Street, 30th Street, 35th Street and Logan Street. The letter indicated that warning signs have been installed on each side of the crossings. A copy of the Ordinance enacted by the City of South Bend and the City of Mishawaka and a copy of the Order of the Public Service Commission was enclosed. Upon motion made, seconded and carried, the letter was ordered filed. FIRE STATIONS AS VOTING PLACES IN PRIMARY ELECTION APPROVED The Board received a request from W. Joseph Doran, St. Joseph County Democratic Central Committee Chairman, that Fire Stations be used as voting places on Primary Election Day, May 7, 1974. Upon motion made, seconded and carried, the Board approved the request and directed that Chief Jack R. Bland be notified of the approval. FILING OF ASSESSMENT ROLL, VACATION RESOLUTION NO. 33.96, 1974 Rollin E. Farrand, City Engineer, files an Assessment Roll showing the award of damages and assessment of benefits in Vacation Resolution No. 3396, 1974 for the vacation of the north -south alley along the Penn Central Railroad north from the northwest corner of Lot 35 to the northwest corner of Lot 34 as well as the vacation of the first east -west alley south of Calvert Street between the Penn Central Railroad and Main Street, City of South Bend. The following property may be injuriously or beneficially affected by such vacation: Lots 18, 19, 20, 21 and 22 of Stover and Witmer's Addition and Lots 34 and 35 of Bowman's Addition to the City of South Bend. Law REGULAR MEETING APRIL 8, 1974 Upon motion made, seconded and carried, the Board adopted the Assessment Roll and set 9:30 a.m, on Monday, May 13,. 1974, Room 1308, County -City Building, South Bend, Indiana as the date and place of hearing all persons interested in or affected by such vacation. APPROVAL OF BONDS Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds be approved: EXCAVATION CONTRACTOR'S Alex C. Niezgodski, Jr. to 1/1/75 Leonard Geans to 3/29/75 D & L Construction to 5/19/75 Keith Carbiener Const. Co. to 5/14/75 Upon motion made, seconded and carried, the bonds were approved to the dates listed. FILING OF CERTIFICATE OF INSURANCE CZ A Certificate of Insurance for the Sollitt Construction Company was, received, and upon motion made, seconded and carried, was filed with the Board. C� W STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of March 27 to April 2, 1974 was received and, upon motion made, seconded and carried, ordered filed. PAYMENT REQUEST APPROVED- WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 31 for the Wastewater Treatment Plant Additions from the Sollitt Construction Company in the amount of $32,433.26. Upon motion made, seconded and carried, the payment request was approved. COUNCILMAN TERRY MILLER PRESENTS PETITION RE: ALLEY, 34TH AND 35THi STREETS Councilman Terry Miller was present and submitted to the Board a letter and a petition signed by residents of 34th and 35th Streets. These residents had their alley blacktopped and the letter noted that on March 29, 1974, the Street Department came through and graded the alley. The residents feel that the Street Department should blacktop the alley since this was their mistake. Upon motion made, seconded and carried, the letter and petition were referred to the Bureau of Streets for appropriate action and a report to the Board. VANDALISM IN O'BRIEN PARK Mr. Seitz noted that a light pole has been cut down in O'Brien Park. He said this is most discouraging when the Park Department is trying to upgrade the lighting in City Parks. Such vandalism has cost the City approximately $20,000 in the past three or four -onths. He said the Police Department is cooperating in this matter but it is impossible for them to patrol all Park Department facilities. Mr. Barcome noted that this situation is especially serious since the I & M has notified the City that it will be two and a half years before new poles can be obtained. There bei seconded 1