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HomeMy WebLinkAbout03/04/74 Board of Public Works MinutesM REGULAR MEETING MARCH 4, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 4, 1974 with all members present. Deputy City Attorney Gerald Sakaguchi was also present. Minutes of the previous meeting were reviewed and approved. RECOMMENDATION ON VEHICLE BIDS The Board received the following recommendation from Michael Vance, Fiscal Officer, Department of Public Works: TO: Board of Public Works SUBJECT: Vehicle Bids Herein please find a breakdown of prices, bid on particular units requested. Since all bidders were responsive in some area,it is my recommendation to accept low bids with a few exceptions: 1. BUREAU OF POL:fCE 32 Marked Sedans Don Medow Low Bidder 8 Unmarked Sedans Net - $105,974.00 1 Station Wagon 2. DEPARTMENT OF PUBLIC WORKS One 3/4 Ton Pick Up Net - $3,448.00 Three 2-door sedans One @ 2,802.00, Two -Net 5,654.00 One 4-door Sedan Net - $3,114.35 One 1 Ton Truck Net - $3,809.36 One 2 Ton Truck Net - $2,918.28 All - Gates Chevrolet. Note: I am recommending acceptance of the higher bid on sedans, because Jordan Ford excluded power brakes on all models bid. 3. BUREAU OF WATER One 4-door Sedan Net - $3,189.35 Gates Chevrolet. Please Note: I am recommending the acceptance of the higher bid, for the reason previously stated. Two 2 Ton Pick-ups Net - $5,347.98 One 12 Ton Cab and Chassis Net $4,566.93 Jordan Ford. 4. BUREAU OF SANITATION Two I Ton Pick Up Net - $5,147.98 Two 25,000GVW Cab & Chassis Net - $12,373.12 Jordan Ford One 1 ton Cab and Chassis - Net - $3,143.37 Gates Chevrolet. 1 31 REGULAR MEETING MARCH 4, 1974 5. BUREAU OF STREETS Seven 3/4 ton Pick-ups Gates Chevrolet Net - $20,795.69 Four 53,000 LBS. GVW with dump body. Michiana Mack bid $27,575.00 each. Michiana Mack was the only vendor who responded. It was recommended that the bid for the Bureau of Streets Four 53,000 Lb. G.V.W. not be awarded until Mr. Donald Decker, Bureau Manager, has been contacted. Upon motion made, seconded and carried, the Board approved the awarding of bids as outlined above, with the exception of the four units bid by Michiana Mack. PUBLIC HEARING - VACATION RESOLUTION NO. 3391, 1974. 0 This being the date set, hearing was held on Vacation Resolution No. 3391, 1974 for: -the vacation of the east -west alley running between Lots 2,3, 4, and 5 in Kuntsman's 2nd Addition to the Original Plat of South Bend, from the east right A� of way line of Scott Street east to the first north -south cross alley, City of W South Bend. W The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News on February 8 and 15, 1974 which were found to be sufficient. Mr. Frederick Baer was present, representing the petitioner Robert Freshley, who was also present. Mr. Freshley explained to the Board that he owns the lots on both sides of the alley. He would like to close the alley and use the lot on the west side of the alley for shipping and receiving purposes so that he can expand his Machine Shop operations in his present building. The petition received a favorable recommendation from the Area Plan Commission. No remonstrators having appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Board ratified and confirmed Vacation Resolution No. 3391, 1974 and said alley is vacated. The City Engineer is directed to prepare an assessment roll showing the award of damages and the assessment of benefits to the surrounding properties. ADOPTION OF VACATION RESOLUTION NO. 3396, 1974 Upon motion made, seconded and carried, the following Resolution was adopted: RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley along the Penn Central Railroad south from Calvert Street to the first east -west alley between the Penn Central Railroad and Main Street, as well as the vacation of the first east -west alley south of Calvert,Street between the Penn Central Railroad and Main Street, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots No. 18, 19, 20, 21, 22, 34 and 35. 32 REGULAR MEETING MARCH 4, 1974 Notice of this Resolution shall be published on the 8th and 15th day of March, 1974 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 1st day of April, 1974 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 4th day of March, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farramd s/ James R.-Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk RECOMMENDATION FROM BUREAU OF ENGINEERING RE: PETITION OF CHARLES BURKHART TO VACATE ALLEY NORTH OF MISHAWAKA AVENUE The Board received a recommendation from the Bureau of Engineering that they have reviewed the petition of Charles Burkhart to vacate.the alley.north of Mishawaka Avenue between Emerson Avenue and the Grank Trunk Western Railroad and have no objection to the vacation. Upon motion made, seconded and carried, the recommendation was ordered filed and the petition was referred to the Area Plan Commission for their investigation and recommendation. LETTER FROM CHARLES.HOWELL RE: 917 N. HILL STREET Mr. Charles Howell wrote to the Board regarding his recent purchase of 917 N. Hill Street from the City of South Bend. Mr. Howell's letter was read. Mr. Howell was present and explained to the Board that he bid on and thought he had purchased this entire lot but has now discovered that the purchase is only for the back part of the lot on the alley and HUD has said he cannot build on that portion of the lot. Mr. Howell said he has obtained the name of the owner of the front portion of the lot and is negotiating for the purchase of that part. He will also have to demolish an existing house on the lot. He asked the Board to consider giving him some kind of rebate since he paid $1315 for just a portion of the lot. Mr. Barcome made a motion that this matter be referred to the City Attorney's Office for review and a recommendation as to what action should be taken. APPROVAL OF ST. JOSEPH RIVER RUN The Board received a report from Clem A. Hazinski, Manager of the Bureau of Traffic and Lighting, that he has reviewed the request of the Michiana Watershed, Inc. to hold their 4th Annual St. Joseph River Run on Saturday, May 11, 1974. Mr. Hazinski noted that this affair has been held in the past with no problems, and he recommended approval. Upon motion made, seconded and carried, the Board approved the Annual River Run. RATE INCREASE FILED - SOUTH BEND PARKING COMPANY The Board received a notice from the South Bend Parking Company, Inc. that they are making a rate change at their lot at 225 West Washington Street, Lot #23. The new rate schedule will be as follows: Up to one hour 50� Two Hours 75t Maximum -All Day 1.00 Evening Rate (After 5:30 p.m.) 5U Upon motion made, seconded and carried, the notice was ordered filed. 41 REGULAR MEETING MARCH 4, 1974 APPROVAL FOR CHET WAGGONER LITTLE LEAGUE PARADE The Board received a report from Clem A. Hazinski, Manager of the Bureau of Traffic and Lighting, that he had reviewed the request of the Chet Waggoner Little League to hold a parade on Sunday, May 26, 1974. Mr. Hazinski.said he has met with Captain Sweitzer of the Police Department Traffic Detail and approval is recommended. Indemnity insurance is to be filed with the Board which would hold the City harmless in the event of any accident. Upon motion made, seconded and carried, the Board approved the parade request. EXCAVATION BOND FOR LOUIS M. SEAGO RELEASED A request was received from the Forbes -Varner Insurance Agency that the Excavation Bond on file for Louis M. Seago d/b/a Seago's Plumbing & Heating Company be released. Ray S. Andrysiak, Bureau of Engineering, advised the Board that the bond could be released effective March 4, 1974. Upon motion made, seconded and carried., the Board released the Excavation Bond for Louis M. Seago, d/b/a Seago's Plumbing & Heating Company for all work done on or after March 4, 1974. REPORT ON HEAD START MOBILE CLASSROOM The Board received a report from Forrest West on his investigation of the site at 1901 Kemble Avenue, approved _by.the Board last year. Mr. West reported that water and sewers are available. In regard to the helicopter landings called to the Board's attention last week by Mrs. Eash, Mr. West said they have now stopped. The Board ordered the report filed and directed that a copy of it be sent to Mrs. Eash. REPORT ON WALKATHONS The Board received a report.from Clem A. Hazinski, Manager of the Bureau of Traffic and Lighting that routes have been submitted and approved for the March of Dimes Walkathon on Saturday, April 6, 1974, the Council for the Retarded Bike-aThom on April 28, 1974 and the Youth Coalition Walkathon on May 4, 1974. Mr. Hazinski recommended that the groups be asked to contact Captain Sweitzer of the Police Department Traffic Detail and Donald Germann of Civil Defense to coordinate traffic control. Upon motion made, seconded and carried, Mr. Hazinski's report was approved and the groups are to be notified to contact Captain Sweitzer and Mr. Germann. APPROVAL OF NO PARKING SIGNS The Board received a recommendation from the Bureau of Traffic and Lighting that "No Parking" signs be installed on the West Side of the 600 block of Lincolnway East, between Monroe and South Streets. Mr. Hazinski noted that this would permit a merging of outbound vehicles on Monroe Street and would provide smoother traffic flow. Upon motion made, seconded and carried, the installation of No Parking signs on the West Side of the 600 block of Lincolnway East was approved. STREET LIGHT OUTAGE REPORT The Street Light Outage report for the period of February 15, 1974 to February 28, 1974 was received. Upon motion made, seconded and carried, the report was ordered filed. Ngl REGULAR MEETING LETTER FROM COUNCILMAN SZYMKOWIAK RE: CHAIRS AT FIRE STATION #4 MARCH 4, 1974 The Board received a letter from.Councilman Walter Szymkowiak calling to their attention the fact that there are not adequate chairs at Fire Station A. Mr. Szymkowiak asked that some action be taken in this matter. Upon motion made, seconded and carried, the letter was referred to Chief Bland for his review and recommendation. TITLE SHEET - BURNETT INDUSTRIAL PARK The Board received the Title Sheet approving plans for the Burnett Industrial Park, 902 W. Ireland Road. Upon motion made, seconded and carried, the Board signed the title sheet approving the plans. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:10 a.m. Rnl l i n R t=nrr�nrl J4fe-W R. Seitz ATTES / CLERK c 1 1 1