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HomeMy WebLinkAbout02/25/74 Board of Public Works Minutes22 REGULAR MEETING FEBRUARY 25, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 25, 1974 with all members present. Deputy City Attorney Gerald Sakaguchi was also present. Minutes of the previous meeting were reviewed and approved. APPROVAL OF CIVIC CENTER CLAIMS Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, presented to the Board the following claims for the Civic Center: Design Development Phase -Architectural Fee $31,000.00 Expenses - Photography, Travel Expense Telephone, Air Freight 9.441.09 Model - Civic Center 3,945.40 Architects Programming Service to 1/31/74 962.00 Upon motion made, seconded and carried, the Board approved the claims which will now be submitted to the Civic Center Authority. OPENING OF BIDS - CITY VEHICLES This was the date set for receiving bids for city vehicles. The Clerk tendered proofs of publication of notice to bidders in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: FREEMAN-SPICER GROUP I - 32 Unmarked Cars @ 8 Marked Cars @ 1 Station Wagon @ Total Less Trade -Ins Net Bid DON MEDOW, AMERICAN GROUP I - 32 Unmarked Cars @ 8 Marked Cars @ 1 Station Wagon @ Total Less Trade -Ins Net Bid Bid was signed by Jeff Spicer, non -collusion affidavit was in order and a bid bond accompanied the bid. $3325.63 3248.30 3661.13 137,411.77 23,500.00 113,911.77 Bid was signed by Lewis Jipping, non -collusion affidavit was in order and a bid bond accompanied the bid. 3,442.00 3,300.00 3,630.00 I4o,174.00 34,200.00 105,974.00 GATES CHEVROLET COMPANY GROUP I - 32 Unmarked Cars @ 3,554.03 8 Marked Cars @ 3,383.98 1 Station Wagon @ 3,771.92 Total 144,572.72 Less Trade -Ins 29,650.00 Net Bid 114,922.72 1 REGULAR MEETING FEBRUARY 25, 1974 GROUP II - 3/4 Ton Pick -Up. Less Trade -In Net Bid 3 2-dr. Sedans @ 1 4-dr. Sedan @ Less Trade -In Net Bid One Ton Truck One 2 Ton Van Less Trade In Net Bid GROUP III - One 4-dr. Sedan Less Trade -In Qa Net Bid W One 3/4 Ton Pick -Up Less Trade -In 1 n Net Bid Two 2 Ton Pick -Up @ Less Trade -Ins Net Bid GROUP IV - One Ton Truck Less Trade -In Net Bid Two 2 Ton Truck Less Trade -In Net Bid GROUP V - 7 3/4 Ton Pick-ups @ Less Trade -Ins Net Bid GROUP II - 3/4 Ton Pick -Up Less Trade -In Net Bid 3 2-dr. Sedans 1 4-dr. Sedan Less Trade -Ins $3,548.17 100.00 3,448.17 2,827.00 3,214.35 11,695.35 150.00 11,545.35 3,8o9.36 3,218.28 300.00 2,918.28 3,214.35 25.00 3,189.35 3,403.33 200.00 3,203.33 3,101.65 700.00 5,503.30 3,343.37 200.00 3,143.37 3,092.29 750.00 5,434.58 3,513.67 3,800.00 20,795.69 3,566.07 100.00 3,466.07 8,691.00 3,275.00 11,^9�.00 500.00 Net Bid 11,466.00 24 REGULAR MEETING FEBRUARY 25, 1974 One Ton Truck One 2 Ton Truck Less Trade -In Net Bid GROUP III - 1 4-dr. Sedan Less Trade -In GROUP IV - GROUP V MICHIANA MACK Net Bid One 12 Ton Truck Less Trade -In Net Bid One 3/4 Ton Truck Less Trade -In Net Bid Two 2 Ton Trucks Less Trade -In Net Bid Two 25,000GVW Cab and Chassis Less Trade In Net Bid One Ton Truck Less Trade -In Net Bid Two 2 Ton Trucks Less Trade -Ins Net Bid Seven 3/4 Ton Trucks Less Trade -Ins Net Bid Net 3,809.2,0 3,445.52 100.00 3,345.52 3,275.00 100.00 3,175.00 5,666.93 1,100.0.0 4,566.93 3,539.07 200.00 3,339.07 6,047.98 700.00 5,347.98 13,373.12 1,000.00 12,373.12 3,401.44 200.00 3,201.44 6,047.98 900.00 5,1.47.98 24,773.49 3,500.00 21,273.49 GROUP V Four 53,000 GVW 118,300.00 w/Dump Body Less Trade -Ins 8�000.00 Net Bid 110,300.00 Upon motion made, seconded and carried, the Board referred all bids to the Division of Engineering for review and recommendation. 1 r� I 1 REGULAR MEETING FEBRUARY 25, 1974 FILING OF DEDICATION OF ALLEY BETWEEN CARROLL AND COLUMBIA STREETS Curtis Products, Inc. files with the Board a Dedication of a fourteen -foot alley, running east and west between Carroll and Columbia Streets and being the south side of Lot C and Lot K of the survey of lots A, B, C, D, H, I and K of A. R. Sample's Subdivision of Lots 26, 27 and 28, Denniston's and Fellows Addition. The Dedication was referred to the Area Plan Commission for their review and recommendation. ADOPTION OF VACATION RESOLUTION NO. 3395, 1974 Upon motion made, seconded and carried, the following Resolution was adopted: VACATION RESOLUTION NO. 3395, 1974 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley between Carroll and Columbia Streets from O Bronson Street south One Hundred Thirty-nine (139) feet, City CT� Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but W not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may be injuriously or beneficially affected by such vacation: Lots A, B, C, D, E. H, I, K, L, M of Sample's Sub of Lots 26, 27 and 282 Denniston & Fellows Addition. Notice of this Resolution shall be published on the 1st and 8th day of March, 1974 in the South Bend Tribune and in the Tri-County News. This Board, at its office on the,25th day of March, 1974, at 9:30 o'clock, A.M., will hear and receive all remonstrances from all persons interested in or affected by these proceedings. Adopted this 25th day of February, 1974. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James V. Barcome s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk TRAFFIC SIGNAL MAINTENANCE AGREEMENT The Board received a traffic signal maintenance agreement between the City of South Bend and the Indiana State Highway Department. Mr. Farrand explained that this is a standard agreement and lists the signals the City will maintain and updates the prices. Upon motion made, seconded and carried, the Board signed the Agreement. RECOMMENDATION FROM BUREAU OF ENGINEERING RE: PETITION TO VACATE A PART OF CHIPPEWA AVENUE The Board received a recommendation from the Bureau of Design and Administration that they have reviewed the petition to vacate a portion of Chippewa Avenue, filed by the First Community Development Corporation, and have no objections to the proposed vacation. Upon motion made, seconded and carried, the petition was referred to the Area Plan Commission for their review and recommendation. REGULAR MEETING FEBRUARY 25, 1974 AGREEMENT - SOUTH BEND POLICE ACADEMY-IUSB Copies of an Agreement between the City of South Bend and Indiana University at South Bend regarding use of facilities by the South Bend Police Academy, were presented to the Board. The agreement has been reviewed by City Attorney James A. Roemer and he recommended approval. Upon motion made, seconded and carried, action ontthe'Agreement was delayed for one week so that members of he Board would have an opportunity to study the proposal. REQUEST FOR ST. JOSEPH RIVER RUN A letter was received from Bruce Carter, River Run Chairman, requesting permission to hold the Michiana Watershed's 4th Annual St. Joseph Run on Saturday, May 11, 1974. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting and the Department of Parks for review and recommendation. REQUEST FOR LITTLE LEAGUE PARADE The Chet Waggoner Little League requested permission from the Board to hold their parade on Sunday, May 26, 1974 from 12:30 p.m. to 2:00 p.m. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. RECOMMENDATION FROM AREA PLAN COMMISSION RE: FABRICATED STEEL PETITION TO VACATE ALLEYS SOUTH OF CALVERT-WEST OF MAIN A favorable recommendation was received from the Area Plan Commission in regard to the petition of Fabricated Steel Products Co. to vacate the alleys along the Penn Central Railroad, south of Calvert Street and West of Main Street. The recommendation was ordered filed and the petition referred to the Division of Engineering for preparation of the Vacation Resolution, upon motion made, seconded and carried. REQUEST TO ADVERTISE FOR - BUREAU OF FIRE TRACTOR Chief Jack R. Bland, Bureau of Fire, requested that the Board advertise for bids for a Tractor for a Tractor Drawn Aerial Ladder. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids on March 1 and March 8, with bids to be received on March 18, 1974. MRS. NANCY DOYLE RE: NEW LOCATION OF NORTHERN INDIANA DRUG ABUSE COUNCIL Mr. Farrand commented that the Board of Public Works does not approve or disapprove anything relating to the Drug Abuse Center, nor do they recommend to any group that does. He said any zoning matters come before the Common Council and the Area Plan Commission. He said, with that understood, anyone who wished to speak would now be heard. Mrs. Nancy Doyle, 720 Park Avenue, read the following statement: appreciate the chance to appear before the Board. My name is Nancy Doyle, 720 Park Avenue. I am the mother of seven children - three attending Madison Grade School. I do not represent a group or organiza- tion. I am here protesting and asking help about the location of facilities operated by Northern Indiana Drug Abuse Services. This new location is at 228 W. Bartlett Street, across from the YWCA, within a block of Madison Scholl and near Leeper Park, which has had its share of problems in the past. I do not question the need for such treatment centers. I am not against their existence. I am against this Center, one block from Madison Grade School with an enrollment of 517. I question _the location of a methadone treatment center (509 W. Washington), where two unsolved killings took place recently - this facility is one-half block from Central Middle School with an enrollment of 748. Bars, taverns are not allowed to locate close to schools, yet there are no restrictions on location of drug facilities. The people in trouble have many friends, the Mental Health Association, the Northern Indiana Drug Abuse Services, etc. The school children need help and representation, too. I seek your help and counsel with difficult problem. Thankyou." 1 1 1 REGULAR MEETING FEBRUARY 25, 1974 Mr. Dale King, Administrator of the Northern Indiana Drug Abuse Center, was present. He said this drug center provides treatment, rehabilitation and service to drug users in St. Joseph County.. There are three departments presently in use; one at 509 W. Washington, one at 1015 E. Madison and the new location at 228 W. Bartlett Street. The Bartlett Street location is a residential program,.under the direction of an M.D. There are 19 residents. At the time the Drug Abuse Center arranged for this lease, they tried to ascertain that they were complying with all regulations°for health, safety, and zoning codes. Their Attorney, Jack Dunfee, checked these regu,lations and assured them they were in compliance. Residents at the center are offered rehabilitation, training and job placement. Mr. Bert .Kochanowski, 837 Park Avenue, asked if the residents of the home are controlled. Mr. King said the Center does control the treatment regime and the activities of the residents are controlled. Mr. Kochanowski asked where the residents come from. Mr. King said some of the residents are probated to the Center through the Courts, some come from the Mental Health Center and some are voluntary. Mr. Ray Braden, 1205 Foster Street, asked Mr. King if the Center had investigated a site at Healthwin Hospital. Mr. King said they did investigate 0 the Nurse's Residence at Healthwin. However, they felt the location was too far C0 from town and the building was badly in need of repair. It was not clear that the County Commissioners would be willing to rehabilitate it. Mr. Maurice Schwartz, 725 Park Avenue, asked if the people at the Center work outside the W Center of remain at the Center all the time. Mr. King said when a resident first comes to the Center, he is not permitted to go outside the building itself. He works within the house. As therapy begins, if a person shows he can be rehabilitated and can hold a job, he is encouraged to work. Mr. Schwartz asked if these prople are controlled, what would happen if a resident is unaccounted for. Mr. King said it is imperative that the Center know where everyone is at all times. All residents are accounted for. If a resident is missing, an immediate search would be made. Mr. King also noted that the Memorial Hospital Psychiatric Ward nd the YWCA Home for Runaway Girls are in this immediate area. Mrs. Betty Fisher, 909 Riverside Drive, said she knows the need exists for such a center, but she is in agreement with Mrs. Doyle in this matter. She said, in every community, residents want a center such as this put somewhere else. She said the nearness of Madison School is her main concern. She said an organization such as this one, with a school one-half block away, is a possible danger. She then asked how many people are presently residing at the Center and what the maximum would be. Mr. King commented that this Center, located anywhere in the City, is going to be close to some school. He said the Center was formerly located at 315 N. Main Street and that location is presently being used for administrative purposes. He said it has been their experience that other drug users are going to stay as far away from a Center such as this as possible. The area around a Center is more free of drugs that most sections of the.Ci.ty. He said there were no drugs at the Bartlett. Street House. Mr. King then commented that there are presently 19 residents at the house and the maximum will be 30. Frannie Forsman, Intake Coordinator for the Drug Abuse Council, then said that no new persons would be seeking treatment directly at the Bartlett Street House. They will all go through the Central Intake Agency at 315 N. Main Street. Mr. Kochanowski asked Mr. King if the strict controls required mean that this type of person would need such controls. Mr. King said that he would consider they would need that kind of control. This is the basis for the kind of treatment the person needs. Mr. King said he thought people might well ask how many patients there are in the Memorial Hospital Psychiatric Ward. He said they have a capacity of 50 and, at present, have 25 patients. Some of these patients are allowed to leave the hospital and walk in Leeper Park. Mrs. Fisher said she is employed in the Psychiatric Ward at Memorial Hospital and that some patients are allowed to leave the ward but with attendants or if they are considered capable of going alone. Mr. Barcome then suggested that people who are objecting to this location might meet with Mr. King. Mr. King noted that there is a meeting scheduled for February 26 at 8:00 p.m. at the Bartlett Street house any any, interested persons may attend. Mr. Barcome noted that citizens who have any questions regarding the Drug Abuse Program may contact Mr. William Hojnacki, Director of Human Resources and Economic Development for the City of South Bend. Mr. Farrand requested that a report of this morning's discussion on the location of the Drug Abuse Center be forwarded to Mr. Hojnacki for his information. REGULAR MEETING STREET LIGHT OUTAGE REPORT FILED FEBRUARY 25, 1974 The Street Light Outage Report for the period of February 12 through February 15, 1974 was received and ordered filed. MRS. GLENN EASH RE: HEAD START CENTER Mrs. Glenn Eash, 1809 Kemble Avenue, was present and spoke to the Board about the proposed Head Start Mobile Classroom to be located at the Armory Property, 1901 S. Kemble Avenue. The installation was approved by the Board on November 13, 1973. Mrs. Eash said neighbors were not aware that this site was being considered. She said helicopters land there twice a day and there would be a danger to the children. She said there is no sewer on Bruce Street for a hook-up to the classroom. She said snow removal would be a problem. She said children would be bused to this classroom from the Harrison School area and residents do not believe children should be bused so far out of their own neighborhood. Mr. Barcome suggested that Mrs. Eash attend the next meeting of Action, Inc. and make her views known to them. He said the Board was not aware of any helicopter landings at the site when they were asked to approve the installation. He then made a motion that the matter be referred to Forrest West, Building Commissioner, with the request that he check into the matter and report to the Board. The motion was seconded and carried. CHANGE ORDER - TOPICS PROJECT T6000(11) MICHIGAN ST.-MAIN ST. SIGNALIZATION A Change Order for Topics Project T6000(11), the Michigan Street -Main Street Signalization Project, was presented to the Board. The Change Order adds the intersection of Oakside and Michigan to the contract and is an increase of $13,109.90. Mr. Farrand explained that a previous Change Order had been approved for the intersections of Oakside and Michigan and Farneman and Michigan. The Engineering Department has now taken another look at the Farneman installation and has decided to hold it in abeyance, pending the possibility of extending Donmoyer Street. The previously approved Change Order will be negated. Upon motion made, seconded and carried, the Change Order approving the installation of the Oakside-Michigan intersection was approved. REQUEST FOR SIGNS "DEAF CHILD IN BLOCK" ON SHENANDOAH DRIVE The Board received a request to post signs "Deaf Child in Block" on Shenandoah Drive in Carriage Hills Estates. It was the feeling of the Board that this area is outside the City of South Bend. The Board directed that the address be checked and the letter forwarded to the County Highway Engineer for action. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:50 a.m. ATTE CLERK 1 LJ