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HomeMy WebLinkAbout02/11/74 Board of Public Works MinutesREGULAR MEETING FEBRUARY 11, 1974 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 11, 1974 with Mr. Farrand and Mr. Seitz present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. ADOPTION OF VACATION RESOLUTION NO. 3394, 1974 Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3394, 1974 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA That it is desirable to vacate the following: East-West alley between Madison and Marion Streets running from the east right-of-way line of Michigan Street to west right-of-way line of the first north -south alley east of Michigan Street. The east -west alley between Lots No. 139 and 138 in the original plat of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities including, but not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots No. 139 and 138 in the Original Plat of South Bend. Notice of this Resolution shall be published on the 15th and 22nd day of February, 1974 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the llth day of March, 1974, at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this llth day of February, 1974. BOARD OF PUBLIC WORKS Rollin E. Farrand s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk REQUEST FROM TOWER FEDERAL FOR CURBSIDE DEPOSITORY The Board received a request from Ralph Long, of the Tower Federal Savings and Loan Association, to install a curb depository on West Washington Street in front of their building, for the purpose of depositing envelope deposits. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED The Board received recommendations from Clem Hazinski, Manager of the Bureau of Traffic and Lighting, for the following: A. Change Yield Signs to Stop Signs on Helemn Drive at Rexford Drive. Upon motion made, seconded and carried, the change was approved. B. Removal of two hour parking limit signs at 315 North William Street, former location of a doctor's office. Upon motion made, seconded and carried, the removal was approved. REGULAR MEETING FEBRUARY 11, 1974 C. Change Yield Signs to Stop Signs on Carroll at Haney Street. Upon motion made, seconded and carried, the change was approved. CERTIFICATES OF INSURANCE FILED The Board received Certificates of Insurance from Morse Electric Company, Inc. and from Eugene Hoath. Upon motion made, seconded and carried, the Certificates were ordered filed. RELEASE OF BONDS APPROVED Requests were received from the Surety Companies for the release of the following bonds: All American Concrete Company - Contractor's Bond All American Concrete Company - Excavation Bond Wallace Mitchell - Excavation Bond Ray S. Andrysiak, Bureau of Engineering, reported to the Board that there were no outstanding claims against these contractors and that the bonds could be released for any work done on or after February 11, 1974. Upon motion made, seconded and carried, the Board released the Contractor's Bond for the All American Concrete Company, the Excavation Bond for. the All American Concrete Company and the Excavation Bond for Wallace Mitchell for any work done on or after February 11, 1974. CHANGE ORDER AND EXTRA WORK AGREEMENT APPROVED - TOPICS PROJECT T6000(11 The Board received a Change Order and Extra Work Agreement for the Topics Project T6000(00), the Michigan Street -Main Street Signalization project. Mr. Farrand explained that this involves a change in materials. The Contractor has asked that he be allowed to use a combination cable and the City has no objection. There is no change in the dollar amount of the contract. Upon motion made, seconded and carried, the Board approved the Change Order and the Extra Work Agreement. APPROVAL OF BONDS The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering, that the following bonds were properly executed and could be approved: Julius O'Neal Contractor's Bond to l/l/75 Continuation Certificate for the Excavation Bond for Charles Stickler to 12/31/74 Upon motion made, seconded and carried, the Board approved the bonds to the dates listed. PAYMENT REQUEST NO. 29 APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS The Board received Payment Request No. 29 from the Sollitt Construction Company in the amount of $74,024.21, for the Wastewater Treatment Plant Additions. Upon motion made, seconded and carried, the Payment Request was approved. INTERIM REPORT ON URBAN HOMESTEADING RECEIVED The Board received a copy of the Interim Report on Urban Homesteading from the Community Development Department. Upon motion made, seconded and carried, the report was ordered filed. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of January 31 to February 7, 1974 was received and ordered filed. 1f REGULAR MEETING FEBRUARY 11, 1974 VACATION RESOLUTION PROCEDURES Mr. Roemer discussed with the Board the procedures used to notify other governmental agencies, particularly the Portage Township Assessor's Office, when a street or alley is vacated. Mr. Roemer noted there were two instances where street vacations were not put on the property tax rolls. Mr. Roemer then suggested that the entire vacation file be reviewed to see whether there are other cases where vacated property has not been assessed to the benefiting property owner. A legal interne will be assigned to work with the Clerk of the Board to research the matter of notification to the Assessor's office, beginning with the current file and working back to 1960. Mr. Roemer will report to the Board on March 4, 1974 on his findings and will make recommendations on any needed changes in procedures being followed. Mr. Roemer also suggested that the Board request a report from the Portage Township Assessor's Office in regard to the two vacated properties in question, one being 192 feet of Madison Street vacated in 1962 and one being a part of Franklin Street, vacated in 1969, to determine whether these properties have now been put on the tax rolls. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:06 a.m. O �111 CC ollin E. Farrand ATTE ( J CLERK 1 R.' Seitz V