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HomeMy WebLinkAbout01/28/74 Board of Public Works MinutesM REGULAR MEETING JANUARY 28, 1974 A regular meeting of the Board of Public Works convened at 9:30 a.m. on Monday, January 28, 1974 with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. PETITION TO VACATE ALLEY - CHARLES W. AND ELINOR K. BURKHART Charles W. and Elinor K. Burkhart, et al, file their petition for the vacation of the alley which is 14 feet in width extending from the north line of Mishawaka Avenue in South Bend, Indiana, north along and immediately west of the west line of Lot No. 715 in Whitcomb and Keller's Sunnymede Third Addition to the northwesterly corner of said Lot No. 715; thence northeasterly along and immediately northerly of the northerly line of Lots Numbered 715, 716 and 717 in said addition to the northeast corner of said Lot No. 717. Upon motion made, seconded and carried, the Board referred the petition to the Division of Engineering for preliminary review and recommendation and to the Park Department for their review. ASSESSMENT ROLL - SOUTH MAIN STREET WATER MAIN EXTENSION © The Assessment Roll for the South Main Street Water Main Extension, Chippewa to Ireland, showing amounts assessed against property owners was filed with the Board. A hearing date on the Assessment Roll will be set at a later date. W REQUEST FOR HEARING - McDONALD'S PETITION FOR ALLEY VACATION W Mr. Steve Lilly, Real Estate Representative for McDonald's Restaurant, was present and asked the Board to consider the petition McDonald's has filed for the vacation of the alley just north of their present building. Mr. Lilly said that McDonald's presently leases the property where their restaurant is located and they have tried unsuccessfully to get permission from the lessor to make changes in the present building. They would like to vacate the building they now occupy and build a new restaurant on property they own which borders both sides of the alley they propose to vacate. They are requesting vacation of the alley so that they can proceed with building plans. Mr. Lilly said that McDonald's have no control over the property at the present restaurant site and this is where the right-of-way is needed for the proposed Madison Street Bridge. They have a lease agreement terminating in 1983• Mr. Farrand said that the Board might not find that there were no benefits in this vacation. Mr. Lilly said that McDonald's would be willing to give the City a quitclaim deed to their lease -hold rights in the property. Mr. Lilly informed the Board that Mrs. Hattie Grim, who is listed as the owner of the property where the present restaurant is located, is deceased and he has been attempting to negotiate with her two daughters, Mrs. Abbott Johnson of Tiburon, California and Mrs. Patricia Sinclair of San Marino, California. Mr. Barcome noted that some of this information had not been brought to the Board's attention before today. Upon motion made, seconded and carried, the Board referred this matter to James A. Roemer and David A. Wells, with the request that they meet with Mr. Lilly and make a recommendation to the Board at their meeting next week. CIVIC CENTER CLAIMS Mr. Larry Wartha, Department of Redevelopment, was present and presented a claim for the Architect's Fees for the Civic Center in the amount of $34,875.00. The claim has been approved by Mr. Lennon and the Civic Center Authority. Upon motion made, seconded and carried, the Board approved the claim. PROJECTION COMPLETION AFFIDAVIT AND MAINTENANCE BOND - NEW LONDON LAKES SEWER The Board received the Project Completion Affidavit and Maintenance Bond for the New London Lakes Sewer Project. Mr. Farrand noted that the project has been inspected and approved by the Bureau of Public Construction. Upon motion made, seconded and carried, the Project Completion Affidavit and Maintenance Bond were approved. o REGULAR MEETING JANUARY 28, 1974 APPROVAL OF TRAFFIC CONTROL DEVICES The Board received recommendations from the Bureau of Traffic and Lighting for installation of the following traffic control devices: A. Removal of two parking meters, 300 block South Main Street, to eliminate congestion at the bus stop. Mr. Barcome noted that he did not want to approve removal of any meters if they were not being replaced at another location. Clem Hazinski, Manager Bureau of Traffic and Lighting, informed the Board that when installation of the meters on South William is completed there will be more than the present number of meters in operation. Consideration is also being given to installing meters in the 100 block of West Washington Street. Upon motion made, seconded and carried, the Board approved the removal of the two meters. B. Installation of No Parking Signs on the North side of the 100 Block of West Bowman, the North side of the 100 block of W. Eckman and the west side of the 2800 block of South Michigan. Upon motion made, seconded and carried, the Board approved the installation. C. Installation of a Two Hour Parking Limit at 2014 S. Lafayette Blvd. Upon motion made, seconded and carried, the Board approved the installation. FILING OF CERTIFICATE OF INSURANCE The Board received a Certificate of Insurance from the Rieth-Riley Construction Company. Upon motion made, seconded and carried, the Certificate was approved and placed on file. APPROVAL OF BONDS The Board received a recommendation from Ray S. Andrysiak, Bureau of Engineering that the following Contractor's Bonds could be approved: Tom Davis to 1/21/75 Paul E. Geans to 2/17/75 Upon motion made, seconded and carried, the bonds were approved to the dates listed. REQUEST TO ATTEND CONFERENCE The Board received a request from Forrest West, Building Commissioner, for permission to attend a joint meeting of Building Officials and Code Administrators, International and the Southern Building Code Congress to be held in Palm Springs, California January 31 through February 2, 1974. Upon motion made, seconded and carried, the Board approved the request. CHANGE ORDER - TOPICS PROJECT 6000(6) The Board received a Change Order for Topics Project 6000 (6), the Main Street Viaduct Project. Patrick M. McMahon, Manager of the Bureau of Public Construc- tion, informed the Board that this Change Order had been approved by the Board in 1972. However, the State lost it and requested a new copy. Since Mr. Farrand was not a Board member at the time the original Change Order was approved, he felt it was proper to submit it again and have the Board sign it. Upon motion made, seconded and carried, the Board approved the Change Order,an increase of $420. CHANGE ORDER - TOPICS PROJECT 6000 (7) The Board received a Change Order for Topics PROJECT 6000 (7), the McKinley - Logan project. The original plans called for a manhole which cannot be used since it will not fit the pipes which have been installed. This Change Order deletes the item for the manholes and is a decrease of $1200.00. Upon motion made, seconded and carried, the Board approved the Change Order. REGULAR MEETING JANUARY 28, 1974 EXTRA WORK AGREEMENT APPROVED The Board received an Extra Work Agreement covering the Type D Manhol.es, for Topics Project 6000 (7), the McKinley -Logan project. The cost of the extra work agreement is $4,900.00. Upon motion made, seconded and carried, the Board approved the extra work agreement. REQUEST TO ADVERTISE FOR CITY VEHICLES Mr. Farrand presented to the Board a list of City vehicles for which he would like to advertise for bids. The list covers various City departments and would be for approximately 60 vehicles. Mr. Barcome explained that the City is trying to go to a fleet purchase program to buy vehicles in quantity to see if they can save money. Economy cars will be purchased, rather than those with a larger wheel base. The exception is the Police Department vehicles which require special equipment. Upon motion made, seconded and carried, the Board directed the Clerk to advertise for bids as soon as all the specifications are on file. There being no further business to come before the Board, upon motion made, C seconded and carried, the meeting adjourned at 10:25 a.m. C� W W ATTEST: U CLERK n . Seit