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HomeMy WebLinkAbout10/04/76 Board of Public Works MinutesREGULAR MEETING OCTOBER 4, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 4, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present, MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Mullen reported that the minutes of the meeting of September 27 and the special meeting of September 30 had been reviewed and he made a motion that they be approved as submitted, Mr. Brunner seconded the motion and it carried. PUBLIC HEAPING - VACATION RESOLUTION NO. 3432 This being the date set, hearing was held on Vacation Resolution No. 3432 for the vacation of the north -south alley west of Main running south of Calvert -Street, from the south right-of-way line of Calvert Street to.the south line of Lot 22 in Stover and Witmer's Addition. Also, being the north line of said alley vacated under Resolution No. 3396. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand noted that the Area Plan Commission held a public hearing on the petition -and recommended it favorably to the Board of Public Works. Timothy Woods, Attorney for the petitioners, was present and said he would be happy to answer any questions at this time. There were no remonstrators present and r-! no written remonstrances were filed with the Board. Upon notion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board ratified and confirmed Vacation Resolution No. 3432 and said alley is vacated. The Vacation Resolution was referred to the Division of Engineering for preparation of the Assessment Poll. APPROVAL OF MODIFICATION OF CETA AUDIT CONTRACT Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board a CETA Audit Contract which modifies the original Contract approved by the Board on May 10, 1976. Mr. Kelzenberg advised the Board that the modifications were made at the suggestion of the Department of Labor and change the dates for audit reports as listed in the original contract He noted that Deputy City Attorney Charles Leone had reviewed the modified contract. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried the modified CETA Audit Contract was approved. CONTRACT AGREEMENTS APPROVED FOR CETA TITLE I SUB -GRANTS Elroy Kelzenberg, Director of Manpower and Training, presented to the Board CETA Title I Sub -Grant Agreements with the Indiana Employment Security Division, Community Coordinated Child Care in St. Joseph County and Indiana Vocational Technical College. Mr. Kelzenberg explained that the agreements cover child care for CETA clients, a special consultant on the staff at the Indiana Employment Security Division for counseling of clients and for classroom training of clients at Ivy Tech. The amount of the Child Care Sub -Grant is $110,096, the°Employment Security Division is $42,918 and for Ivy Tech, $468,010. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the sub -grant agreements were approved. AGREEMENT APPROVED - CONSOLIDATED PAIL CORPORATION, ORANGE-COLFAX The Board received an Agreement with Consolidated Rail Corporation submitted by the Indiana State Highway Commission Division of State Aid for Project MG-6000(17), in connection with the Orange -Colfax project. Mr. Farrand said he has reviewed the agreement, as has Deputy City Attorney Georgia Luks, and they recommend approval. The agreement covers construction of a Conrail spur crossing at the Orange -Colfax connector and the project would be federally funded. Upon motion made by Per. Farrand, seconded by Mr. Brunner and carried, the agreement was approved and will be submitted to the Indiana State Highway Commission for state approval. REGULAR MEETING OCTOBER 4., 1976 COMPLAINT - HOUSE MOVED TO 4625. FELLOWS Mrs. Fred Wilson, 4701 S. Fellows Street,'was present to speak to the Board about a house moved on the property at 4625 S. Fellows. Mrs. Wilson said the Board of Public Works approved the house move in August of 1975. The owner, Jaries Locker, got the permits to move the house and it was moved onto the lot in March of 1976, but is still up on temporary supports and is a hazard. Mrs. Wilson said people get into the house and vandalism has occurred in the neighbor- hood. Property values of other houses in the area have depreciated because of this house. Some houses^have been put up for sale and realtors have indicated that this house, in its present condition, is a deterrent to sales of other homes. Mrs. Wilson said the residents of the area are attempting to improve and maintain their own properties and this house is an eyesore and a hazard. Weeds have grown up on the lot making it unsightly. She asked that the Board take some action in the matter. Mrs. Lewis Mason, 4616 S. Fellows Street, said when this lot was vacant they were advised that it would never be sold for a building lot because it was a drain field and any building would interfere with the natural drainage`. She said they had assumed no house would ever be put on the lot because of the drainage problem. Mr. Farrand said the Board='s.ent Mr. Locker a letter on July 28, 1976 expressing their concern about the temporary location of the house and asking that he notify them immediately of his intentions, Mr. Farrand said Mr. Locker did not respond to the Board's letter. The matter was taken under advisement by the City Attorney's Office. Deputy City Attorney Georgia Luks recommended that the Board refer the matter to the Board of Public Safety and ask them to schedule a hearing requiring the owner to show cause why the structure should not be demolished. Mr. Mullen made a motion that the structure at 4625 S. Fellows Street be referred to the Board of Public Safety with the request that they schedule a show cause hearing as soon as possible. Residents present were advised that they could attend the Board of Public Safety meeting on Tuesday, October 5 at which time this matter will be before that Board and a hearing date set. FILING OF PETITION TO VACATE A PORTION OF SPRUCE STREET Slutsky-Peltz Plumbing & Heating Company, Inc. et al files a petition to vacate a portion of Spruce Street from Washington Street south to the first east -west alley. The vacation is being requested to allow for expansion of the Company's present operation. Upon notion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Engineering for preliminary review and recommendation. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3431 Rollin E. Farrand, P. E., City Engineer, files with the Board an Assessment Roll for Vacation Resolution No. 3431 for the vacation of the, north -south alley between Portage Avenue and Anderson Street from the south right-of-way line of Kinyon Street thence southerly to the north right-of-way line of Bulla Street in the Morris Park Addition to the City of South Bend, Indiana. The following property may be injuriously or beneficially affected by such vacation: Lots 7 through 20 in the Morris Park Addition to the City of South Bend, Indiana. The Board finds that each of said lots have been benefited in.the amount of $0.00 and damaged in the amount of $0.00. -_ Upon motion made by PZr. Farrand, seconded by Mr. Brunner and carried, the Board filed the Assessment Roll and set Monday, November 8, 1976 at 9:30 a.m, as the time and the Board of Public Works hearing room as the place where all persons interested in or affected by such vacation may be heard. 1 REGULAR MEETING OCTOBER 4, 1976 REPORT FILED - PETITION TO VACATE EASE` -WEST ALLEY BETWEEN CALVERT AND RANDOLPH STREETS The Board received a report from the Bureau of Design and Administration that the petition of Bel Air Realty, Inc. to vacate the east -west alley between Randolph Street and Calvert Street, running west from Ironwood Drive to the first north -south alley west of Ironwood Drive had been reviewed and utility easements checked. The Department reported they have no objection to the vacation, subject to existing utility easements. Upon motion made by Mr. Farrand, seconded by.11r. Mullen and carried, the Board filed the report and referred the petition to the Area Plan Commission for review and a public hearing. POOL HALL LICENSE DENIED - TURNER BATCHELOR Peter H. Mullen, City Controller, submitted his recommendation to the Board on the application of Turner Batchelor to operate a pool hall,at 1416 Fassnacht Street. Mr. Mullen recommended that, based on the Police Department investigation that Mr. Batchelor was not truthful on his application, the license be denied. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board of Public Works concurred with the recommendation of Tyr. Mullen and the license application was denied. ® REQUESTS TO PURCHASE CITY-01,11ED LOTS C� The Board received an inquiry from Linda Lorenz regarding the purchase of a city -owned lot at 1032 DeMaude and from Elroy Alford regarding the purchase of a city -owned lot at 1109.Fellows Street. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the inquiries were filed and referred to the Department of Engineering to determine if the lots are city -owned and to the Department of Redevelopment and Parks to see whether the lots should be retained for any purpose if they are owned by the City. CERTIFICATE OF INSURANCE FILED - VALLEY CABLEVISION COP.-PORATION A Certificate of Insurance was received from Valley Cablevision Corporation. Deputy City Attorney Georgia Luks reviewed the certificate and recommended that it be filed.., Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board filed the Certificate of Insurance. RESUEST FOR HOUSE MOVE FROM 314 W. MARION TO 820 W. COLFAX The Board received a request from Timothy Lykowski to move a house from 314 W. Marion Street to 320 W. Colfax. Southold Restorations is interested in moving the house and Mr. Lykowski wanted to determine whether it would be possible to secure a permit before proceeding. Mr. Farrand said the Board had been advised that one of the streets which would be used for the house move is prohibited from such use by the Municipal Code. He suggested that the matter be referred for review. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the City Attorney's Office for a review of the Municipal Code restrictions regarding use of City streets for house moves and a recommendation and the matter was also referred to the Building Commissioner for report on whether or not the house meets Code requirements before a permit to move it is approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for Ira C. Mast & Son and an Excavation Bond for Herrman & Goetz,.Inc. have been submitted for Board approval. Mr. Andrysiak reviewed the bonds and recommended approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved. REGULAR 11EETI14G OCTOBER 4, 1976 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of September 27 through October 1 was received. The report indicated eight outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was filed. SALT AND LI2UID CALCIUM CHLORIDE BIDS APPROVED The Board received the following recommendations from Joseph Gawrysiak, Street Commissioner. It was recoriiended that the bid of Orbie of Illiana, Inc., the only bid received, be accepted for 100,000 gallons of Liquid Calcium Chloride @ 182(% — Total Net Bid, $18,500. It was recommended that the bid of Diamond Crystal Salt Company of $15.70 per ton for 10,000 tons of rock salt and the bid of Morton Salt Company of $15.80 per ton for 10,000 tons of rock salt both be accepted. Mr. Gawrysiak said that by accepting both bids, he would be assured of a supplier for salt when it is needed. He noted that there was a problem obtaining salt from the bidder who was awarded the contract last year. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the recom- mendations and accepted the bid of Orbie of Illiana for Liquid Calcium Chloride and the bid of both Morton Salt Company and Diamond Crystal Salt Company for rock salt for the 1976-77 year. NOTICE OF PUBLIC HEARING FILED - LA SALLE PARK PROJECT A Notice of Public Hearing to be held on the LaSalle Park Project by the Department of Redevelopment was submitted to the Board. The hearing is scheduled for Friday, October 15.. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the notice was filed and referred to the Bureau of Design and Administration for review and any written comments. BID ACCEPTED - FUEL OIL FOR CENTURY CE14TER Patrick 11. McMahon, Manager of the Bureau of Public Construction, was present and recommended that the Board accept the only bid received from Amoco Oil Company for No. 4 fuel oil for Century Center. The bid was 32.5 cents a gallon and Mr. McMahon said he had estimated the cost at 32.68 for budgetary purposes. Upon motion made by Mr. Farrand, seconded by Mr. -Brunner and carried, the Board accepted the recommendation to award the bid for fuel oil for Century Center to the Amoco Oil Company on their low and only bid. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. ATTEST: Patricia DeClercq, Clerk 1