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HomeMy WebLinkAbout09/27/76 Board of Public Works MinutesREGULAR HEETING SEPTEMBER 27, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, September.27, 1976 with Mr. Mullen and Mr. Brunner present. Deputy.City.Attorney Georgia Luks was also present. 14INUTES OF SPECIAL MEETING APPROVED Mr. Mullen moved that the minutes from the special meeting held on Friday, September 24, 1976, to approve the Teamsters Contract, be approved. Mr. Mullen had reviewed the minutes of the previous meeting of September 20, 1976. Mr. Brunner did not attend that meeting so approval of the minutes was continued until next Monday, when Mr. Farrand would be present. EXPRESSION OF SYMPATHY TO JAMES 1.4ARCHELE14ICZ FAMILY On behalf of the Board of Public Works Mr. Mullen expressed sympathy to the family of James Marchelewicz who died of a heart attack on September 26, 1976. Mr. Marchelewicz worked for WNDU.Television station and had attended many of the Board of Public Works meetings to televise them. OPENING OF BIDS - LIQUID CALCIUM CHLORIDE This was the date set for receiving bids for 100,000 gallons of liquid calcium chloride. The Clerk tendered proofs of publication e-+ of notice in the South Bend Tribune.and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Orbie of Illiana, Inc. Bid was signed by Ed Otten, Crawfordsville, Indiana non -collusion affidavit was in order and a 10% bid bond ac- companied the bid. Bid - 100,000 gallons 32% Liquid Calcium Chloride, $18,500 This was the only bid received. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Streets for review and recommendation. " OPENING OF BIDS - 10,000 TONS SALT This was the date set for receiving bids for 10,000 tons of salt for snow and ice control. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: International Salt Company Bid was signed by Barbara A. Clarks Summit, Pennsylvania Henshaw, non -collusion affidavit was in order and a certified check in the amount,of $16,290 accom- panied the bid. Bid - Rock Salt, 10,000 tons, $162,900 Morton Salt Company Bid was signed by Carl Landgren, Detroit, Michigan non -collusion affidavit was in order and a 10% bid bond accom- panied the bid. Bid - 10,000 tons or less, Morton Safe-T-Salt - $158,000 Diamond Crystal Salt Company St. Clair, Michigan Bid - 10,000 tons rock salt - $157,000 Bid was signed by B. G. Jordan, non -collusion affidavit was in order and a 10% bid bond accom- panied the bid. c 6 REGULAP. MEETING September 27, 1976 A letter was received from Domtar Chemicals, Inc. stating that due to the fact that they have been unable to secure payment for salt delivered during the winter of 75-76, at this time they are unable to submit a bid for the coming winter. Mr. Mullen explained that Domtar was unable to supply the City of South Bend with enough salt in the middle of a snow storm. The Bureau of Streets had to go to outside sources for salt and pay premium price. Mr. Mullen made the decision to deduct the premium price from the contract price. Last week an official from Domtar was here and a settlement was negotiated. Upon motion made, seconded and carried, the salt bids were referred to the Bureau of Streets for review and recommendation. OPENING OF BIDS - FUEL OIL FOR CENTURY CENTER This was the date set for receiving bids for No. 4 fuel oil for Century Center for the period of October 1, 1976 through December 31, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Murphy -Miles Division Amoco Oil Co. Hillside, Illinois Bid was signed by L. D. LaCroix, non -collusion affidavit was in order and a certified check in the amount of $6,500 accompanied the bid. Bid - No. 200 Fuel Oil (ASTM NO. 4) - $64,100 This was the only bid received. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Public Construction for review and recommendation. PUBLIC HEARING - VACATION RESOLUTION NO. 3431 This was the date set for holding a public hearing on Vacation Resolution No. 3431, 1976 for the vacation of the north -south alley between Portage Avenue and Anderson Street from the south right-of-way line of Kinyon Street thence southerly to the north right-of-way line of Bulla Street in the Morris Park -Addition to the City of South Bend, Indiana. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The petitioner is LaSalle, Inc. by their Attorneys G. Burt Ford and John B. Ford. Mr. Mullen noted that the Area Plan Commission held a public hearing on the petition and recommended it favorably to the Board of Public Works. No remonstrators appeared and no written remonstrances were received. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the resolution is referred to the Department of Engineering for the preparation of the Assessment Roll. CETA TITLE 1 SUB GRANTS - CONTRACT AGREEMENTS SIGNED Elroy Kelzenberg, Director of the Bureau of Employment & Training presented to the Board four CETA Title 1 Sub Grants with Indiana University at South Bend (School for Public & Environmental Affairs) Goodwill Industries of Michiana,.Inc., Real Services of St. Joseph County, Inc. and the South Bend -Mishawaka Area Chamber of Commerce. He stated that after a discussion with Charles Leone of the Legal Department and an investigation of the Indiana Statutes, it.was determined that technically it was not necessary for the Board to sign, but still recommended that the Board sign the contract agree- ments. Mr. Kelzenberg explained to the Board that the contract with Goodwill is a service agreement to provide vocational and psychological testing for clients referred by CETA. This is in the amount of $20,540. The contract with Peal Services is a service agreement to provide counseling and job counseling services for older adults. This is in the amount of $12,498. The contract with Indiana University provides a program of orientation for clients the City CETA refers to them. This is in the amount of $38,392. The 1 REGULAR MEETING SEPTEMBER 27, 1976 contract with the South .Bend-.Mishawaka.Area.Chamber of ,Commerce is a service agreement whereby they will negotiate on the job training contracts with private and public employers for CETA clients. This is in the amount of $150,094. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contracts were approved. HOMELAND .SANITARY SEWED. #2 - ASSESSMENT ROLL #2979 APPROVED IN ENTIRETY The following recommendation by Mr. Farrand was read by the Board: At the time of the public hearing on the above referenced Assessment Roll, the Assessment.Roll was approved with two exceptions.. These exceptions were made to provide time to evaluate the effect and legality of this Assessment Roll on property owned by Mr. Donald Galbreath and Mr. George Radman. The City Attorney's Office, in cooperation with the Depart- ment of Public Works, has reviewed the legal implications of assessment against the Galbreath property, and the consideration of the fact that Mr. Galbreath had been paying a sewer charge and is indirectly hooked into the city system. It has been determined that this is a private sewer line to Q serve another property into which Mr. Galbreath has tapped. Ile has, in fact, been receiving a service for the charges v which had been assessed against him. Because this is a private sewer tap into which he is hooked, it does not exclude him from assessment for a city sewer., A copy of the opinion from Ms. Georgia C. Luks of the Attorney's Office is attached for your information. Mr. Radman was given time to investigate appraised values for his lots to determine if the assessment exceeded the value of the lots. Mr. Radman was notified at the public hearing that he would be given two weeks to complete this investigation. .Three weeks have now elapsed since the public hearing, and Mr. Radman has not reported back to the Board. Unless Mr. Radman does appear at the September 27 meeting of the Board with information which would suggest some . differing action, it is my recommendation that the Assess- ment Roll be approved in its entirety and the exceptions terminated. s/ Rollin E. Farrand, P.E. Director Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Board accepted the recommendation of Mr. Farrand and approved the Assessment Poll in its entirety and the exceptions terminated. PHILLIPA STREET SANITARY SEWER - PRELIMINARY PLANS, PRELIMINARY ASSESS14ENT ROLL AND ENGINEER'S ESTI14ATE FILED The Bureau of Design & Administration submitted to the---Board--the'pre— liminary plans, preliminary assessment roll and the engineer's estimate of $99,247.34 for the sanitary sewers for Phillipa Street, Hillside Avenue and Highland Avenue, authorized under Improvement Resolution No. 3433, 1976. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board filed the preliminary plans, preliminary assessment roll and engineer's estimate for the Phillipa Street Sanitary Sewer. and set a public hearing for this project on Monday, October 11, 1976 at 9:30 a.m. in the Board of Public Works Hearing Room. REGULAR MEETING SEPTEMBER 27, 1976 KENT KASER & ASSOCIATES, INC CONTRACT FOR DESIGN OF CURBS A contract with Kent Kaser & Associates, Inc. for design of curbs in five locations was presented to the Board. The locations are: Intersection of Ford Street and Walnut Street,, Dubail Street from High Street to Dale Street, High Street from Sample Street to Ewing Avenue, Scott Street from Western Avenue to Washington Avenue and St. Vincent Street from St Louis Street to Lawrence Avenue. A recommendation was received from Rollin Farrand stating that because of staff work load, vacancies in certain positions and the desire to have the designs ready for construction at an early date, it is not possible for the staff of the engineering department to complete the work in house. Mr. Farrand negotiated with Mr. Kaser and arrived at a price of $12,500 for the work.. Mr. Farrand's recommendation stated he believes the fee is reasonable for the scope of work proposed and funds are available. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract with Kent Kaser & Associates, Inc. was approved. KNIGHTS OF COLUMBUS - COLUMBUS DAY MARCH APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of -the Bureau of Traffic and Lighting, stating that Bureau has reviewed the request from the Knights of Columbus for a march from their hall at 815 North Michigan to the monument of the County Court House Complex on October 12, 1976 at 11:30 a.m. The Bureau of Traffic and Lighting, in conjunction with the review by the Police Department, concur and recommends approval. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Knights of Columbus request for a march was approved. CERTIFICATE OF INSURANCE FILED - CUSTOM MOORE TREE EXPERTS, INC. A Certificate of Insurance on behalf of Custom Moore Tree Experts, Inc. was submitted to the Board. Deputy.City Attorney Georgia Luks reviewed the certificate and recommended that it be filed with the Board. Upon motion made by Mr. Mullen, seconded by Per. Brunner and carried, the certificate was ordered filed. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations to the Board: 1. Yield sign on Sunnyside at Emerson 2. Stop Sign on Kaley at Linden Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the installations were approved. REQUEST FOR HOLIDAY PARADE Ron Bock, Director of River Bend Plaza, presented to the Board a request for the traditional Holiday Parade on November 20, 1976 from 9:30 a.m, to 10:15 a.m. The location or route of the parade will be limited to Michigan Avenue from Colfax to Western Avenue; after the promenade, individual vignettes will be presented in specified locations by groups that will be involved. They are requesting to try this type of parade to cut down on manpower that will be needed from Traffic and Police Departments. Mr. Bock was present and informed the Board that there would be music, food and reindeer on the plaza. He said this is not actually a parade but more like a circus or ethnic festival atmosphere. There will be a band but it will be stationary. Upon motion made by Mr. Mullen, seconded by Mr. .Brunner and carried, the request for a Holiday Parade was referred to the Bureau of Traffic and Lighting for review and recommendation. 1 REGULAR MEETING SEPTEMBER 27, 1976 STREET LIGHT OUTAGE REPORT FILED The street light outage report for the period,of,,September 16 through September 23, 1976 was received. The report indicated 20 outages. Upon motion made, seconded and carried, the report was ordered filed. AIR FORCE BAND TO PERFORP-Z AT MORRIS.CIVIC AUDITORIUM Mr. Mullen announced that the United States Air Force Band's Rock Group will be in concert at the Morris Civic Auditorium on Thursday, September 30, 1976 at 8:00 p.m. This will be a free concert and everyone was,encouraged to attend. There being no further business to come before the Board, upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the meeting adjourned at 10:35 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am.assuming all responsibility for the Board of Public Works meeting for,Septeriber 27, 1976. ATTEST: A��, 6 Patricia DeClercq, Cler