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Home My WebLink About09/20/76 Board of Public Works MinutesREGULAR MEETING 4 I SEPTEMBER 20, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, September 20, 1976 by President Rollin E. Farrand with Mr. Farrand and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETING'APPROVED Mr. Mullen noted that he had reviewed the minutes of the meeting of September 13, 1976 and he made a motion that the minutes be approved as submitted. Mr. Farrand seconded the motion and it carried. PUBLIC HEARING ON ASSESSMENT POLL VACATION RESOLUTION NO. 3429 This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3429, for the vacation of a portion of Bryan Street, part of the East-West alley south of Beale Street and part of the North -South alley east of Cushing Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Assessment Roll showing $0.00 net damages and $0.OG net benefits was approved and said resolution is in all things ratified and .confirmed and said proceedings closed. BID A14ARDED - FIRE DEPARTMENT TURNOUT COATS AND BUNKED. PANTS Fire Chief Oscar J. Van Wiele reviewed the bids received for Fire Department Turnout Coats and.Bunker Pants. He submitted a recom- mendation that the Board accept the low bid of the Hoosier Fire Equipment Company of Valparaiso, Indiana in the amount of $4,119.50. Mr. Farrand made a motion that the Board award the bid for Turnout Coats and Bunker Pants for the Fire Department to the Hoosier Fire Equipment Company based on their low bid of $4,119.50. Mr. Mullen seconded the motion and it carried. FILING OF PETITION TO VACATE NORTH -SOUTH ALLEY SOUTH OF LAWTON Charles tit. Roemer, Attorney, files a petition on behalf of the Overhill Manufacturing Company for the vacation of the north - south alley south of Lawton Street to the east -west alley running between Meade Street and Fremont Street. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the petition was referred to the Bureau of Engineering and the Department of Redevelopment for preliminary review and recommendation. . PROJECT COMPLETION AFFIDAVIT AND CHANGE ORDER # 1 APPROVED - HOMELAND SANITARY SEWER #2 Mr. Farrand submitted to the Board the Project Completion Affidavit for the construction of the Homeland Sanitary Sewer,#2. The total cost of the project was $38,537.90. Also submitted was Change Order #1 amounting to a decrease of $783.10. It was noted that no Maintenance Bond was submitted. Upon motion made by Mr. Farrand, seconded and carried, the Project Completion Affidavit and Change Order #1 were approved, subject to submission of a satisfactory Maintenance Bond from H. DeWulf Mechanical Contractor,;Inc:. PROJECT COMPLETION AFFIDAVIT AND CHANGE ORDER #2 APPROVED - CREST MANOR SANITARY SEWERS, SECTIONS 1 AND 2 Mr. Farrand submitted to the Board the Project Completion Affidavit for the construction of Crest Manor Sanitary Sewers, Sections 1 and 2. The total cost of the project was $32,946.80. Also sub- mitted was Change Order #2 amounting to a decrease of $894.80. It was noted that no Maintenance Bond was submitted. Upon motion made by Mr. Farrand, seconded and carried, the Project Completion Affidavit and Change Order #2 were approved, subject to submission of a satisfactory Maintenance Bond from Woodruff and Sons, Inc. L. 2 2 REGULAR MEETING SEPTEMBER 20, 1976 PROJECT COMPLETION AFFIDAVIT AND CHANGE ORDER #1 APPROVED - DONMOYER STREET EXTENSION Mr. Farrand submitted to the Board the Project Completion Affidavit and Change Order #1 for the construction of the Donmoyer Street extension. The total cost of the project was $29,251.43. The Change Qrder;.amounted in -a decrease of $2,306.82'. It was noted that no Maintenance Bond was submitted. Upon motion made by Mr. Farrand,, seconded and carried, the Project Completion Affidavit and Change Order #1 were approved, subject to submission ,of a satisfactory Maintenance Bond from Rieth-Riley Construction Company. POLICE DEPARTMENT BODY ARMOR VALID BID The Board received the following recommendation from Deputy City Attorney Georgia Luks regarding the bid of Second Chance, Inc. for body armor for the Police Department. The bid was opened last weed:, but was referred to the Legal Department to determine whether or not it was a valid bid: IC 33-16-2-4 states that any notorial act not attested by the notary seal shall be void. However, there is authority by the Attorney General that a rubber stamp complies with the requirement of 33-16-2-4. 1965 A.G. 44. Therefore, the bid tendered by Second Chance, Incorporated was properly notarized. There is no similar legislation with regard to corporate seals. IC 23-1-2-2. Therefore, if the Secretary -Treasurer has the authority to bind the Second Chance, the ,bid is valid. Upon_m.otion made by Mr. Farrand, seconded and carried, the Board accepted the recommendation of the Legal Department and publicly_ read the following bid: Second Chance Body Armor Bid was signed by Clinton E. Central Lake, Michigan Davis, non -collusion affidavit was in order in the amount of $1,000. accompanied the bid. Bid - Soft Body Armor Second Chance Model Z-Mini MC. Custom Fitted any size. Unit Price - $108.00. Upon motion made, seconded and carried, the bid of Second Chance. Body Armor was referred to the Bureau of Police for review and recom- mendation. RECO12 ENDATION ON PETITION TO VACATE NORTH -SOUTH ALLEY BETWEEN BENDIX DRIVE AND GOODLAND FROM GREEN'STREET NORTH The Department of Public Works reported to the Board that the petition of Hindsley, Inc. d/b/a Thrifti Rent-A-Car to vacate the north -south alley between Bendix Drive and Goodland, from the north right-of-way line of Green Street north to the south right-of-way line of a 14 foot easterly -westerly alley north of Green Street, had been reviewed and they have no objection to the vacation, but noted the 4 foot wide strip of land off the northerly side of Lot 38 and 36 and recommended it be dedicated for additional alley width by the Traffic Department. Upon motion made, seconded and carried, the report was ordered filed and the petition was referred to the Area Plan Commission for their review and a public hearing. RECOMMENDATION ON PETITION TO VACATE PORTION OF PARALLEL STREET The Department of Public Works reported to the Board that the.peti- tion of G & N Warehouse & Packaging, Inc. to vacate a portion of Parallel Street from the east right-of-way line of Jackson Street, east to the west right-of-way line of Con -Pail Railroad (Michigan Central Railroad), had been reviewed and they have no objection to the vacation, subject to the rights of public utilities. Upon motion made, seconded and carried, the report was ordered filed and and the petition was referred to the Area Plan Commission for their review and a public hearing. 1 REGULAR MEETING SEPTEMBER 20, 1476 ONE HOUR PARKING METERS EAST ONE. -HALF OF 100 WEST WASHINGTON 7 1 On November 3.., 1975, the Bureau of Traffic and Lighting received approval of the installation of seven, one hour parking deters on the north side of the east one-half block of 100 West Washington. In the interim time, three of these spaces were delegated as "green curb The Board received a request from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting to decrease the number of meters from seven to four, one hour parking meters. Upon motion made, seconded and carried, the Board approved the request for four, one hour parking meters on the north 'side of the east one- half block of 100 West Washington. BONDS APPROVED Raymond S. Andrysiak, Bureau of Engineering, reported that the following bonds had been reviewed and were properly eXecuted and could be approved: Contractor's Bond for Daniel Pietraszewski to°June 29, 1977 Contractor's Bond for Carl J. Reinke & Sons teo August 24, 1977 Upon motion made, seconded and carried, the bonds were approved to the ,dates listed, BOND RELEASED - CARL J. REINKE & SONS The Board received a request from United States Fidelity & Guaranty Company to release the Contractor's Bond of Carl J. Reinke and Sons, Inc. Raymond S. Andrysiak, Bureau of Engineering, reported to the Board that he reviewed the request and there are no outstanding claims or permits against this bond. He recommended release. Upon motion made, seconded and carried, the bond of Carl J. Reinke & Sons, Inc, was released effective September 20, 1976. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of August 10 through 17, 1976 was received._ The report indicated twelve outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, Mr. Farrand made a motion to adjourn. Mr. Mullen seconded the motion and it carried. The meeting adjourned at 10:10 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am assuming all responsibility for the Board of Public Works meeting for September 20, 1976. Rollin Ei Farrand ATTEST: Peter H. Mullen Patricia DeClercq, Clerk