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HomeMy WebLinkAbout09/13/76 Board of Public Works Minutes`oo x I <'J REGULAR MEETING SEPTEMBER 13, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, September 13, 1976 by President Rollin E. Farrand with Mr. Farrand and Mr. Brunner present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Brunner noted that he had reviewed the minutes of the meeting of September 7, 1976 and he made a motion that the minutes be approved as submitted. Mr. Farrand seconded the motion and it carried. Mr. Farrand announced that a special meeting was held on Wednesday, September 8, 1976 concerning the realignment of responsibility for the Bureau of Cemeteries. He made a motion that the minutes of the special meeting be.approved as submitted. Mr. Brunner seconded the motion and it carried. MR. MULLEN JOINS MEETING City Controller Peter H. Mullen joined the meeting at 9:35 a.m. PUBLIC HEARING ON ASSESS14ENT ROLL CREST MANOR SEWERS This being the date set, hearing was held on the Assessment Roll et- for the Crest Manor Sanitary Sewers, Sections 1 and 2 on Abshire, Raleigh and Miami Streets, authorized under Improvement Resolution No. 3420, 1975. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. 11.r. Farrand noted that this is a Barrett Law sewer project and the purpose of the hearing is to hear any property owner who might wish to discuss the matter of the assessment against his property. He asked if there was anyone present who wished to speak. There was no one present to speak and no written comments were received by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved Assessment Roll No. 2980 for the Crest Manor Sections 1 and 2 Sanitary Sewers. OPENING OF BIDS - HOISTS, BUREAU OF VEHICLE MAINTENANCE This was the date set for receiving bids for two hoists for the. Bureau of Vehicle Maintenance. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: The Ridge Company Bid was signed by Howard Goodhew, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - Two Hoists, Labor and Installation - $4,524.86. This was the only bid received. Mr. Farrand said Mr. Meehan, Manager of the Bureau of Vehicle Maintenance, would like to review the bid at this time and make a recommendation to.the Board this morning. The bid was taken under advisement until Mr. Meehan submits a recommendation. OPENING OF BIDS - TURNOUT COATS AND BUNKER TROUSERS This was the date set for receiving bids for turnout coats and bunker trousers for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Hoosier Fire Equipment Co. Bid was signed by Nick D. Swartz, Valparaiso, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid(- $4,119.50. Unit prices were listed for the items listed in the specifications. 4_ REGULAR MEETING SEPTEMBER 13, 1976 Midwest Fire & Safety Company, Tnc. Bid was signed by Thomas Frederick, Indianapolis, Indiana non -collusion aff idavit.was in order and a 10% bid bond was submitted. Bid - $4,380.00. Unit prices were submitted for the items listed in the specifications. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Fire for review and recommendation. OPENING OF BIDS - BODY ARMOR, BUREAU OF POLICE This was the date set for receiving bids f_or.body armor for the Bureau of Police. There were no bids received. Mr. Farrand said it was his understanding that since bids were sought and none received, the Police Department could now negotiate the purchase of the equipment. Mr. Brunner suggested that the matter be referred to his office for review and a legal opinion as. to whether the Police Depar.tmen.t can now negotiate the sale privately. Mr. Mullen.said he would recommend that, based on the determination of the City Attorney's office as to. whether the purchase can now be negotiated, the City Controller would meet with Police Department representatives to decidee on the procedure to be followed in:the purchase. Upon motion rude by Mr. Brunner, seconded by Mr. Mullen and carried, the matter of possible negotiation for the purchase of body armor for the Bureau of Police was referred to the City Attorney's Office and the City Controller's Office for. review and recorunendation. A o PUBLIC HEARING - ASSESSMENT POLL, VACATION RESOLUTION 110 3428 This being the date set, hearing was held on the Assessment Roll for Vacation Resolution No. 3428, for the vacation of the north - south alley running north from Marion Street to the intersection of said alley with the east -west alley running west from St. Joseph Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed with the Board. Upon motion made by Mr.Farrand, seconded by Mr. Brunner and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. TAXI LICENSE APPROVED - JAPES ELDER The Board received the application for taxi license for James Elder on which the Police Department had recommended denial and City Controller Peter H. Mullen's recommendation that Mr. Elder appear before the Board today to present any pertinent information. Mr. Elder was present. Mr. Mullen. asked Mr. Elder if his license was suspended at the present time and Mr. Elder said it was not. He said his license was suspendedesome,years ago, on the point system, but not for a traffic violation and not in the past eight years. Mr. Mullen asked Mr. Elder if he was driving for some one now. A representative of the Courtesy Cab Company was present and advised the Board that Mr. Elder was driving for that company and was doing a good job and the company has had no problems. Mr. Mullen made a motion that the taxi license of James Elder be approved, seconded by Mr. Brunner and carried. TAXI LICENSE APPROVED - RALPH ALVAREZ The Board had received the application for taxi license for Ralph Alvarez on which the Police Department had recommended denial and City Controller Peter H. Mullen's recommendation that Mr. Alvarez appear before the Board today to present any pertinent information. Mr. Alvarez was present. Mr. Brunner asked Mr. Alvarez whether he had.a valid driver's license at this time and Mr. Alvarez said he did. Mr. Brunner asked Mr. Alvarez whether he was on parole or probation. Mr. Alvarez said he was not. Mr. Mullen asked Mr. REGULAR MEETING SEPTEMBER 13, 1976 Alvarez if he is working at the present time. Mr. Alvarez said he is not working and is having difficulty finding work. Mr. Brunner made a.motion that the Board approve the taxi license application of Ralph Alvarez. The motion was seconded by Mr.. Mullen and carried. RECOMMENDATION TO ACCEPT BID - FIRE DEPARTMENT PUMPER The Board received a recommendation from Fire Chief Oscar Van Wiele regarding the bids received for a 1250 G.P.M. pumper for the Fire Department., Chief Van Wiele's recommendation indicated that the bid of Midwest Fire and Safety Equipment Co, should be rejected because it does not meet the specifications of a 1250 G.P.M. pump or larger. The bid of the F.M.C. Corporation should be rejected because the four units bid do not meet the specifications and the delivery dates are not acceptable. The Ward LaFrance and Mack bids do not meet the specificatons entirely but Chief Van Wiele recommended that the bid of Ward LaFrance be rejected because it does not meet the requirements for torque in foot pounds and the engine should be of a type to recover at low speeds without downshifting. Chief VanWiele recommended that the Board accept the Michiana Mack bid which does meet the specificats.ons'for maximum torque in foot pounds, although it does not meet specifications in cabinetry and tail board depth. Delivery time for the Mack truck is 30 days or less. Mr. Brunner asked Chief Van Wiele the price difference between the Ward LaFrance truck and the Mack. The Chief said the difference is $960.00. Mr. Brunner asked Chief_ Van Wiele if he considered torque to be a significant �..> factor. Chief Van Wiele said he has talked to the men at the stations in regard to recovery power after they slow down and when they turn and they agree that the Mack would perform better,because of the torque. Mr. Brunner asked if there were specific areas in the City where the Mack would be preferred. Chief Van Wiele said these trucks will not be designated to serve only a certain stations and they would like to be able to move them all over the City, Mr. Brunner asked if the Mack truck would perform better in the Twyckenham Hills area. Chief Van Wiele said, mechanically, the Mack would serve the Twyckenham Hills area better than the Ward LaFrance. Mr. Brunner asked Chief Van Wiele if he feels the difference in price is offset by getting the increased torque in the Mack truck. Chief Van Wiele said, based on his discussions with mechanics and firefighters, he would say yes. Mr. Brunner asked if there was a difference in the pumping capacity. Chief Van Wiele said both pump 1250 G.P.M. Mr. Mullen asked if there was a possibility of blowing an engine with less torque by downshifting in slowing for hills and corners. Chief Van Wiele said it would be harder on the engine. He said the present IJard LaFrance equipment has to be continually downshifted. Mr. Brunner asked Chief Van Wiele about the difference in cabinetry. Chief Van Wiele said the Ward LaFrance has eight cabinets and the Mack has five, but they feel there is sufficient cabinet space in the Mack. Mr. Brunner asked if Mack would meet the delivery date of 30 days and Chief Van Wiele said his contact with the bidder indicates delivery could be made in less than 30 days. Nick Swartz, representative of Hoosier Fire Equipment Co., was present. Mr. Swartz said his firm bid a Detroit diesel engine with more horsepower than the Mack. They feel that horsepower should be a criteria rather than torque. He said they bid_a synchromesh . transmission and they feel, with five speeds, a firefighter can get performance out of that engine. He said he would like,the City to compare the maintenance records of the Ward LaFrance equipment and the Mack equipment the City now has. Mr. Brunner asked Mr. Swartz if his firm is able to meet the torque the Mack truck has. Mr. Swartz said the engine they bid does not meet that torque. They could have bid a Cunnins engine which would meet the torque but they had this engine in stock and felt they should bLd it, based on the specifications provided. Mr. Brunner said, in view of the difficulties the City has had with Michiana Mack in the past and because they consider time to be of the essence, the Board will exact a penalty if delivery is not made within 30 days. He said he felt the Chief made a persuasive REGULAR MEETING SEPTEMBER 13, 1976 argument for the Mack truck rather than -the Ward LaFrance and, based on the Chief's recommendation, he would support it. Mr. Farrand made a motion that the Board accept the bid of Michiana Mack for one 1250 G.P.11Z. pumper at a total -bid price of $68,594.00. Mr. Brunner seconded the motion and it carried. RESOLUTION NO. 29 ADOPTED - SALE OF OBSOLETE LADDER The Board received a request from Fire Chief Oscar. Van Wiele to dispose of a hydraulic ladder which is obsolete and for which they have received an offer to purchase. Upon motion made by Mr.•Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 29, 1976 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend and the Fire Chief of the City of South Bend that a certain Stahl Hydraulic Ladder is obsolete, and WHEREAS, Chapter 186, ACts of 1967, of the Indiana General Assembly permits the sale of personal property no longere needed or obsolete; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that this Stahl Hydraulic Ladder is obsolete and not needed by the City of South Bend. BE IT, FURTHER, RESOLVED that said hydraulic ladder be sold at private sale to the South Bend Community School Corporation at a purchase price of $400.00. Adopted this 13th day of September, 1976. .BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/ -Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Approved -this 13th day of September, 1976. s/ Peter J. Nemeth Mayor ATTEST: s/ Patricia DeClercq, Clerk AUCTION OF BICYCLES AND UNCLAINED PROPERTY APPROVED The Board received a request from Chief Michael Borkowski to hold an auction of bicycles and unclaimed property on Saturday, September 25, 1976 at 10:00 a.m, at the Municipal Services Facility, 701 W. Sample Street. All proceeds from the auction will go into the Police Pension Fund as authorized by State Statute. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the requests were approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY The Board received an inquiry from Robert Dunbar, McNulty & Dunbar, Inc., regarding the possible purchase of city -owned lots at 614 S. Columbia, 424 E. South, 316 E. South, 621 S. Columbia, 606 S. Carroll and 721-725 S. Fellows. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was filed and referred to the Department of Engineering, Parks, Redevelopment and to Dr. George Wing for review of the lots to see whether they should be retained for any purpose. REGULAR MEETING SEPTEMBER 13, 1976 ACCEPTANCE OF BID HOISTS. BUREAU OF VEHICLE MAINTENANCE James Meehan, Manager of the Bureau of Vehicle Maintenance, reported to the Board that he had,reviewed the bid of the Ridge Company for two hoists, labor and installation and would recommend that the Board accept the bid since it does comply with the specificatons. Mr. Farrand made a motion that the Board award the bid for two hoists for the Bureau of Vehicle Maintenance, including labor and installation, to the Ridge Company on the low and only bid of $4,524.86, subject to funding of the appropriation by the Common Council. Mr. Brunner seconded the motion and it carried. REPORT ON CONDITION OF CORPORAL MAURICE WOODS Chief Glenn Terry advised the Board that Corporal Maurice Woods, wounded recently in a shooting incident, was up on his feet and walked with assistance before being transferred to.a,Chicago hospital for therapy. Corporal Woods will be in Chicago about two months. Board members expressed their pleasure at receiving this encouraging news about Corporal Woods. LETTER RE: TERMINATION OF CLYDE CREEK CONTRACT C; The Board had written Clyde Williams & Associates a letter regarding possible termination of an Agreement between the City of South Bend ,and Clyde Williams for the Clyde Creek Drainage Project. A letter was received from Charles Gaskins, President, advising the Board that they have no objection to the termination of the contract, with the payment of a balance due for costs and reimbursable expenses of $5,458.35. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed and referred to the Department of Engineering and Bureau of Design and Administration for review and recommendation. BID - POLICE BODY ARMOR RECEIVED A bid for the Body Armor for the Police Department which was mailed to the Board of Public Works was misdirected to the County Mail Room and was delivered to the Board at 10:30 a.m. It was determined that the bid had been delivered to the Building by the deadline and should be opened. Second Chance Body Armor Deputy City Attorney Georgia Luks Central Lake, Michigan reported that the notary seal was missing from the non -collusion affidavit, and, although the company is incorporated, it was not signed by the Secretary. Mr. Brunner asked that the bid be referred to the City Attorney's Office for review to determine whether the defects make the bid invalid. The bid was not read. Mr. Farrand made a motion that the bid be referred to the City Attorney's office for review of the defect and a recommendation. Mr. Brunner seconded the motion and it carried. REQUEST FOR MARCH OF DIMES WALKATHON FILED The Board received a request from the March of Dimes to hold their annual Walkathon on April 16, 1977. The request was submitted in line with the Board's policy of requiring six months advance notice for such walkathons. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was ordered filed and the date reserved, with the request to be referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REGULAR MEETING SEPTEMBER 13, 1976 REQUEST FOR KNIGHTS OF COLUMBUS MARCH The Board received a request from the Knights of Columbus to march from their building at 816 N. Michigan to the Monument at the Court House in observance of Columbus Day on October 12, 1976 at 11:30 a.m. They also request a police escort. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. RIVER BEND PLAZA APPLICATIONS Ronald Bock, Director of River Bend Plaza, submitted the following applications to the Board with his favorable recommendation: A. Aktive Vacuum Sales and Service - September 16, 17 and 18. Sale of hot dogs and cokes on the sidewalk at 329 S. Michigan. from 9:00 a.m. to 5:00 p.m. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application was approved subject to securing the necessary license and.filing a Certificate of Insurance with the Board. B. Security Control Systems, Inc. - Display in the Osco block on September 23 and 24 from 9:00 a.m. to 5:00 p.m. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application was approved and Mr. Bock was directed to check with Ralph Wadzinski in regard to parking the display unit. C. Sunny Day Concert - September 23, 1976 - noon to 3:00 p.m. in the Baer's Block. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application was approved. . Mr. Brunner noted that this is a non -union group and said there had been a previous policy on River Bend Plaza, regarding activities by non -union musical groups. Mr. Brunner requested that Mr. Mullen investigate this matter and determine what the policy is and if it should be continued. TRAFFIC CONTROL DEVICES APPROVED Ralph Wadzinski, Manager of the Bureau of.Traffic and Lighting, recommended the following traffic control installations to the Board: 1. Stop signs to be installed on 21st Street at Mishawaka Avenue. 2. Stop signs to be installed on 20th Street at Nor.thside 3. Stop signs to be installed on 21st Street at Pleasant Street. Upon motion made by.Mr. Farrand, seconded by Mr. Mullen and carried, the installations were approved. BID ADVERTISING APPROVED - CENTURY CENTER FUEL OIL Mr. Farrand noted that the City will need to purchase fuel oil for the heating needs of Century Center and requested permission to advertise for bids for 200,000 gallons of fuel oil for the period of October 1, 1976 through December 31, 1977. Specifications were submitted. Mr. Mullen asked whether the city could now bid fuel requirements and Mr. Farrand said it was his understanding that the controls had been lifted. He said this is a new item not purchased before and suppliers have indicated that they could submit bids. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board authorized the advertising for bids, with sealed bids to be received on September 27, 1976. COMPLAINT CONDITION OF ALLEY, 1900 S. CHAPIN The Board received a letter from Councilman Walter Kopczynski complaining about the condition of an alley at 1900 S. Chapin, where the Gas Company made anainstallation and left the alley in bad condition. Upon motion made by Mr. Farrand, seconded by Mr... Brunner and carried, the Board referred the complaint to the Bureau of Public Construction and the Bureau of Streets for review and recommendation with a report to be made in one week. INQUIRY ABOUT PAVING OF SUPERGRAPHIC AREA OF RIVER BEND PLAZA Mr. Brunner asked whether any consideration has been given to repaving the Supergraphic area on River Bend Plaza where the painted surface is in very bad condition. Mr. Farrand said repaving had not been considered since it was believed that construction of that block of the Mall was imminent. He said slurry seal could be put down at acost of approximately 6ft- a square yard and the matter would be investigated. Ralph Wadzinski, TZanager of the Bureau of Traffic and Lighting, said he would like to be advised if repaving is planned, since the parking spaces need striping and he will not order this done if the surface is to be repaved. SIGNING OF TITLE SHEET - HAWBAKER STREET SANITARY SEWED. The title sheet approving the plans for the Hawbaker Street Sanitary Serer was submitted to the Board. Mr. Farrand explained that the plans were drawn up by a Professional Engineer for the Christian Center Church on Ireland Road and the construction will be done at private expense, with the City to inspect and approve the construction. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of September 7 through 10 was submitted to the Board. The report indicated 23 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. FILING OF PETITIO14 TO VACATE EAST -WEST ALLEY BETWEEN RANDOLPH AND CALVERT STREETS Jack C. Dunfee, Attorney, files a petition on behalf of Bel Air Realty, Inc, for the vacation of the east -west alley between Randolph Street and Calvert Street, running west from Ironwood Drive to the first north -south alley west of Ironwood. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering for preliminary review and recommendation. REQUEST FOR STREET LIGHTS The Board received a request from residents of the Cape Cod and Provincial Drive area asking .for the installation of a street light at the intersection. The request was filed, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, and referred to the Bureau of Traffic and Lighting -for review and possible inclusion on a chronological list of installations to be made when funds are available. KIWANIS NEWSPAPER SALE APPROVED The Board received a recommendation from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, regarding his review of the request of the Kiwanis Club to conduct their annual newspaper sale at intersections on Saturday, September 25, 1976. Mr. Wadzinski recommended that the Board delete six intersections from the request and ask the Kiwanis Club to submit alternate intersections for review if they desire. Mr. Brunner asked Mr. Wadzinski the reason REGULAR MEETING SEPTEMBER 13, 1976 for recommending that six intersections be deleted. Mr. Wadzinski said the intersections are multi-laned, heavily travelled intersections and the activity would interrupt traffic flow as well as cause a safety hazard. There was a discussion regarding the request and any adverse effects the event might have. Mr. Brunner said rather than approve some of the intersections requested and delete some he would recommend that all the intersections be approved and that a release of liability be requested from the Kiwanis Club. Mr. Brunner made a motion that the Board approve the list of intersections requested by the Kiwanis Club for their newspaper sale on September 25, with the stipulation that a release of liability be executed by the appropriate officer of the Kiwanis Club and, further, that such release of liability contain language requiring those engaged in the paper sale to limit.their activities. to the sidewalk and not the intersections. The motion was seconded by Mr. Mullen and carried. REQUEST FOR MOOSE LODGE CANDY SALE OCTOBER 3 AND 4 APPROVED The Board received a request from.the Moose Lodge to conduct a candy sale for the benefit of the Kidney Foundation on October 3 and 4 at a list of intersections submitted. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Board approved the list of intersections requested by the Moose Lodge for their candy sale on October 3 and 4 with the stipulation that a release of liability be executed by the appropriate officer of the Moose Lodge and, further, that such release of liability contain language requiring those engaged in the candy sale to limit their activities to the sidewalk and not the intersections. Mr. Farrand asked Mr. Wadzinski to prepare a report on accident incidence at those intersections on the Saturday before the sale, the day of the sale and the Saturday following the sale to determine the impact of such activities on the accident rate and traffic control. REQUEST TO ADVERTISE FOR BIDS FOR SALT AND LIQUID CALCIUM CHLORIDE Mr. Farrand requested permission from the Board to advertise for the City's requirements for salt and liquid calcium chloride for the coming year. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized the advertising for bids with sealed bids to be received on September 27, 1976. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 11:15 a.m. OP / _ ,�� �.. •lit./ii./. eter Jri. Pullen ATTEST: Patricia DeClercq, Clerk 1 L'