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HomeMy WebLinkAbout08/30/76 Board of Public Works MinutesREGULAR MEETING AUGUST 30, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, August 30, 1976 by President Rollin E. Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF AUGUST 23 MEETING APPROVED Mr. Mullen reported that the minutes of the August 23 meeting of the Board had been reviewed and he made a motion that the minutes be accepted as submitted. Mr. Brunner seconded the motion and it carried. PUBLIC HEARING - VACATION RESOLUTION NO. 3430 This was -the date set for holding a public hearing on Vacatio Resolution No. 3430, 1976 for the vacation of the 18' east -west alley between Kenmore Street and Falcon,Street, North of Washington Street, being the center 1V of former Colfax Avenue which was vacated under Resolution No. 2610, excepting from the vacation the alley intersection:. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Petitioners are William Tuberville and the Department of Redevelopment. Mr. Tuberville was present and advised the Board that he was seeking the vacation in order to build a garage and would use the rest of the property for a garden. Mr. Farrand noted that the Area Plan Commission held a public hearing on the petition and recommended it favorably to the Board of Public Works. No remonstrators appeared and no -written remonstrances were received. Upon motion..made by Mr.. Mullen, seconded by Mr. Farrand, and carried, the Board confirmed Vacation Resolution No. 3430 and said alley is vacated, and the resolution is referred to the Department of Engineering for preparation of an Assessment Roll. BID AWARD TABLED - FIRE DEPARTMENT PUMPER Chief Robert L. Snider submitted to the Board a recommendation on the bids received by the Board for a 1250 GPM pumper.f_or the Fire Department. Mr. Farrand asked Chief Snider whether a detailed tabulation of all bids received -had been prepared and Chief Snider said they had not had time to prepare such a tabulation. Mr. Farrand made a motion that the Board take the matter under advisement until September 7 and that the Fire Department prepare a bid tabulation for that date. Mr. Brunner seconded the motion and it carried. ADOPTION OF VACATION RESOLUTION NO. 3431, 1976 Upon motion made by Mr. Farrand, seconded by Mr. Mullen.and carried, the following resolution was adopted by the Board: VACATION RESOLUTION NO. 3431, 1976 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley between Portage Avenue and Anderson Street from the south right-of-way line of Kinyon Street thence southerly to the north right-of-way line of Bulla Street in the Morris Park Addition to the City of South Bend, Indiana. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 7 through 20 in the Morris Park Addition to the City of South Bend, Indiana. 1 11 REGULAR MEETING AUGUST 30, 1976 1 Notice of this Resolution shall be published on the 3rd and loth day of September, 1976 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 27th day of September, 1976 at 9:36 o'clock, A.M., will hear and receive remonstrances from a-11 persons interested in or affected by these proceedings. Adopted this 30th day of August, 1976, BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner,,Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq,Clerk Publish two times: September 3 and 10, 1976 FILING OF AGREEMENT WITH INDIANA STATE HIGHWAY COMMISSION The Board of Public Works approved an agreement for signal modernization at sixteen intersections in South Bend on May 25, 1976. The agreement was submitted to the Indiana State Highway Commission for their approval. The Agreement has now been approved by the Executive Director of the Indiana State Highway Commission and approved by the Attorney General of Indiana and one executed copy was returned to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the agreement was ordered filed. CHANGE ORDER APPROVED - R & S 85 SIGNALIZATION Rollin E. Farrand, P. E., City Engineer, and Patrick McMahon, Manager of the Bureau of Public Construction, submitted to the Board Change Order No. 1 in Project R & S 85, the signalization of Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall. The change order decreased the contract by $302.60 and resulted from a revised wiring plan after field review of the wiring details at the Miami and Ireland intersection. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the change order was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the following installations: A. Installation of Stop Signs on Kaley at Keller Street, B. Installation of Stop Signs on Perthway at York C. Installation of Stop Signs on "Bendix Park Drive" at Eclipse Pl. D. Installation of Stop Signs on "Bendix Park Drive" at Meade Street and Bertrand E. No Parking.Zone on North side of Marshall, between Holiday and Vars itv: F. No Parking Zone on both sides of Holiday, from Marshall to a point approximately 80' north of Marshall. G. Removal of thirty -minute parking zone at 522 S. St. Joseph H. No Parking Zone on west side of Logan, from Pleasant to the alley north of Pleasant. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the traffic control devices were approved, WALK FOR DISARMAMENT AND SOCIAL JUSTICE APPROVED The Bureau of Traffic and Lighting reviewed a request from the Continental Walk for Disarmament and Social Justice to hold a walk on September 1, 1976 from the City Limits on U. S. 20 West to the Plaza and on September 3, 1976 from the Plaza east on U. S. 20 the City Limits. The walk on September l would-be at approximately 4:00 or 5:00 p.m. and the walk on September 3 would begin at 10:00 a.m. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, was present and reported to the Board that he had reviewed the request with Chief Foy of the Police Department and they have no objection to the walk if the participants use the sidewalks and obey all traffic signals. He said the requested use of a sound truck or band would constitute a parade and would require liability insurance. He and the Police Department concur that approval could not be given for the,walk between the hours of 4 and 5 p.m. on Wednesday if a parade is planned. Mrs. Glendarae Hernandez, represen- tative of the Continental Walk, was present and said the group has dropped their plans to have a band or motor vehicles and would be walking on.the sidewalks only. Mr. Mullen asked Mrs. Hernandez how many people would participate and she said they expected 20 to 25 people. Mr. Farrand made a motion, based on Mr. Wadzinski's recommendation and Mrs. Hernandez' presentation to the Board that the group would walk on the sidewalk and would not include a band or vehicles, that the Board approve the walk. Mr. Brunner seconded the motion and it carried. BLOCK PARTY ON PIANITOU PLACE APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, that the request of the Park Avenue Neighborhood Association to block Manitou Place, between Forest Avenue and Park Avenue, on Wednesday, September 8, 1976 from 6:00 p.m. to 8:30 p.m._had been reviewed with the.Police Department and approval could be given subject to the requirements of the - Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the closing of Manitou Place on September 8 from 6:00 p.m. to 8:30 p.m., subject to the filing of a Certificate of Insurance. REQUEST FOR TENT SALE APPROVED - J. E. WALZ, INC. The Board received a report from John DeLee, Building Commissioner, that he had reviewed the request of J. E. Walz, Inc. to hold a Tent Sale from September 7 through October 12 and approval was recommended subject to compliance with -all requirements of the Fire Prevention Bureau and the securing of a permit from the Bureau of Buildings and Permits. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had no objection to the Tent Sale providing that any lighting or advertising in the area be directed in such a way that it will not blind motorists on Main Street. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved subject to the requirements.of the Building Department and the Bureau of Traffic and Lighting and to all regulations of the Fire Prevention Bureau. REPORT ON REQUEST TO VACATE AND BLOCK PARALLEL STREET The Board received a request from G & N Warehouse, Inc. to vacate Parallel Street, between Jackson and College, and to erect a fence in the area while the vacation proceedings are underway to provide security for Loitz Brothers Construction Company equipment during the construction of the Model Cities Sewer Separation Project. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a report to the Board indicating that he had reviewed the request and had no objection to the vacation petition. In reference to the immediate blocking of Parallel Street during the vacation proceedings, Mr. Wadzinski said a check should be made with the Fire and Police Departments to see whether the closing would affect their departments. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board took the request under advisement and referred it to the Fire and Police Departments for review and recommendation. 1 REGULAR MEETING REPORT - SIGNS POSTED AT'5`700 YORK ROAD AUGUST 30, 1976 The Board received a petition -from residentsofthe York Road area regarding an incomplete portion of Roadway in the 5700 block, south of Georgian Drive. The Bureau of Traffic and Lighting reported to the Board that 12 foot barricades.have been erected indicating that the roadway is closed. Additional signage "Road Closed" will also be installed. Mr. Wadzinski also reported that the Bureau of Design and Administration is making arrangements to,have the contractors complete the paving of this section of roadway. Mr. Farrand also reported to the Board that the complaint of tree limbs and debris in the area have been referred to the Environmental Protection Office for immediate action. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. REMOVAL OF STREET LIGHT APPROVED . . . Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board that the Retention Basin project at Orange, College and Washington Streets, in connection with the Model Cities Sewer Separation construction, necessitates the removal of one.,7,000L street light, decreasing the monthly billing by $4.46 per.month. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the removal was approved. INSTALLATION OF STREET LIGHTS APPROVED r-� Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the following street light installations: 1. Intersection of Corby-Ironwood-Rockne Remove one 4,000L INC and replace with one 202000L INC Remove two 4,000L INC and.replace with two 7,000L MV Install six 7,000L MV OH 14P Monthly increase - $34.552 Annual increase - $515.624 2. At Twyckenham & Scottswood Replace one 4,0001, INC with one 7,0001, MV Monthly increase - $ 1.147 Annual Increase - $13,764 3. On Academy Place Reinstall a 7,000L MV OH WP Monthly increase - $ 4.782 Annual increase - 13.764 4. On Cove Install a 7,000L MV OH WP Monthly increase - $ 4.782 Annual increase - 57.384 5. Remove 4,000L INC in Helman Ct. Plaza Lighting is sufficient. Monthly decrease - $3.953 Annual decrease - 47.436 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the installations and removals were approved. REQUESTS RECEIVED FOR PURCHASE OF CITY -OWNED PROPERTY The Board received a request from Thelma 14. Jones for information regarding the purchase of a city -owned lot at 721 N. Eddy Street and from Edmund and Helen Gapinski for information regarding the purchase ,of a city -owned lot at 816 S. Pulaski Street. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the requests were referred to the Department of Engineering, Parks and Redevelopment to determine whether there is any need for the City to retain the lots. REGULAR MEETING AUGUST 30, 1976 REQUEST FOR PARKING REMOVAL FOR AIR SHOW OCTOBER 2 AND 3 The Board received a request from Michiana Air Salute to ban parking on a number of streets in the vicinity of the Airport Industrial Park in connection with the Second Annual Air Show to be held at the Michiana Regional Airport on October 2 and 3. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and coordination with the Police Department. RIVER BEND PLAZA APPLICATIONS APPROVED Ronald Bock, Director of River Bend Plaza, submitted to the Board the following applications, with his favorable recommendation: A. South Bend Symphony Concert on 'September 16. B. Y.W.C.A. Adult Class Information on September 9 and 11 C. "Society" Dance Exhibition on September 2 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and, carried, the applications were approved. CERTIFICATE OF INSURANCE FILED VALLEY CABLEVISION, INC. A Certificate of Insurance on behalf of Valley Cablevision, Inc. was submitted to the Board. Deputy City Attorney Georgia Luks reviewed the certificate and recommended that it be filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of August 23 through 27 was received. The report indicated 17 outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board filed the report. FILING OF ASSESSMENT ROLL - IMPROVEMENT RESOLUTION NO. 3420 Rollin E. Farrand, City Engineer, files with the Board an assess- ment roll showing amounts assessed against property for the Crest Manor Sections 1 and 2 Sanitary Sewers, authorized under Improvement Resolution No. 3420, adopted by the Board on September 21% 1976. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board filed the Assessment Roll and set a public hearing on the matter for Monday, September 13, 1976 at 9:30 a.m. at which time all interested persons may be heard on the amounts assessed against property for the improvement. REQUEST TO ADVERTISE FOR BODY ARMOR FOR POLICE DEPARTMENT The Board received a request from Chief Borkowski and Chief Terry to advertise for bids for -body armor for the Police Department. Detailed specifications are to be provided. Mr. Mullen asked Chief Terry to develop a policy for the Department to be available when bids are opened to determine whether use of the equipment is to be mandatory, optional or used under certain specific conditions. He said the City would not want to purchase a number of these items, at considerable expense, if they were not all going to be used. Chief Terry said it appears that all the uniformed officers do want the equipment and said a policy would be established. Mr. Mullen said an ordinance requesting revenue sharing funds for the purchase of the body armor would be filed with the Common Council for first reading at their next meeting. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request to advertise for bids was approved and sealed bids will be received on Monday, September 13, 1976. 1 REGULAR MEETING AUGUST 30; 1976 There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr., Brunner and carried, the meeting adjourned at 10:20 a.m. V� o lin E. Farrand ATTEST: e" Patricia: DeClercq, Clerk U F��