HomeMy WebLinkAbout08/23/76 Board of Public Works MinutesREGULAR MEETING AUGUST 23, 1976
A regular meeting of the Board of Public Works was convened at 9:30
a.m.. on Monday, August 23, 1976 by President Rollin E. Farrand, with
Mr. Farrand and Mr. Brunner present. Deputy City Attorney Georgia
Luks was also present.
MINUTES OF AUGUST 9 MEETING APPROVED
Mr. Farrand made a motion that the minutes of the August 9, 1976
meeting of the Board be approved as submitted. Mr. Brunner seconded
the motion and it carried.
FILING OF FINAL ASSESSMENT ROLL HOMELAND SANITARY SEWERS NO. 2
Rollin E. Farrand, Civil City Engineer, files with the Board the
final assessment roll for the Homeland Sanitary Sewer No. 2 Project,
constructed under Barrett.Law procedures, under Improvement Resolution
No. 3415. The total project cost was �38,537.90 and the assessment
roll reflects the amounts assessed against property. Mr. Farrand made
a motion that the Assessment Roll be adopted and set for Public Hearing
on Tuesday, September 7, 1976 at 9:30 a.m, at the regular meeting of
the Board. Mr. Brunner seconded the motion and it carried.
REQUEST FOR TENT SALE RECEIVED - J. E. WALZ, INC.
The Board received a request from J. E. Walz, Inc. to hold a Tent
Sale at their location at 3423 S . Michigan Street from September 7
through October 12. Upon motion made by Mr. Farrand, seconded by
Mr. Brunner and carried, the request was referred to the Bureau of
Buildings and the Bureau of Traffic and Lighting for review and
recommendation.
REQUEST FOR BLOCK PARTY AUGUST 29-300 BLOCK PEASHWAY APPROVED
The Board received a request from James H. Seckinger on behalf of
a St. Joseph's Church Community Group to hold a Block Party on
Sunday, August 29, 1976 from 2:00 p.m. on Peashway, between
Stanfield and Foster. Mr. Farrand noted that he had discussed this
request with Ralph Wadzinski, Manager of the Bureau of Traffic and
Lighting, and Mr. Wadzinski had given verbal approval for the closing.
Mr. Farrand made a motion that the Board approve the closing of the
300 Block Peashway on Sunday, August 29 from 2 to 5 p.m. for a
Block Party, subject to the filing of a Certificate of Insurance
and to coordination of the closing by the Bureau of Traffic and
Lighting and the Police Department.
FILING OF PETITION TO VACATE A PORTION OF PARALLEL STREET
Michael R. Wells, President of G & N Warehouse and Packaging, Inc.,
209 N. College, files a petition to vacate a portion of Parallel
Street, from College Street to Jackson Street. The petition is
being made so that G & N Warehouse can erect a fence in the area
where materials could be stored. Submitted with the petition was
a letter to the Board indicating that Loitz Brothers Construction
Company, contractor for the Model Cities Sewer Separation Project,
would like a fence -enclosed area for storage of material during the
construction.. The letter requested that if the vacation is not
granted, the Board permit the erection of a fence to block Parallel
Street for a period of one and one-half years, the duration of the
contract with Loit.z Brothers. Upon motion made by Mr. Farrand,
seconded by Mr. Brunner and carried, the petition to vacate was
referred to the Bureau of Design and Administration for preliminary
review and a utility check and the letter was referred to the Bureau
of Engineering and the Bureau of Traffic and Lighting for review
and recommendation.
REQUEST FOR BLOCK PARTY RECEIVED
The Park Avenue Neighborhood Association submitted to the Board a
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REGULAR MEETING AUGUST 23, 1976
request to block Manitou Place on September 8, 1976 for a Block
Party on -September 8. Upon motion made.by Mr. Farrand, seconded
by Mr. Brunner and carried; the request was referred to the
Bureau of Traffic and Lighting for review and recommendation.
REQUEST FOR STREET LIGHTS
Councilman Robert Taylor requested the the Board consider the
installation of street lights at 4834 Hamilton Court and 3621
Whitcomb Avenue. Upon motion made by Mr. Farrand, seconded by
Mr. Brunner and carried, the requests were referred to the Bureau
of Traffic and Lighting for review and to be placed on the
chronological list of installations to be made when funds are
available.
RECOMMENDATION FROM AREA PLAN COMMISSION RE: PETITION TO VACATE
NORTH -SOUTH ALLEY RUNNING SOUTH FROM CALVERT STREET
The Board received a report from the Area Plan Commission that
a public hearing was held on the petition of.Fabricated Steel
Products to vacate the north -south alley running south from
Calvert Street and approximately 100 feet west of Main Street.
The Plan Commission recommended the petition favorably to the
Board of Public Works. Upon motion made by Mr. Farrand, seconded
�- by Mr. Brunner and carried, the recommendation was filed and
C the petition referred to the Bureau of Engineering for preparation
�-+ of the Vacation Resolution.
RECOMMENDATION.FROM AREA PLAN_COMMISSION RE: PETITION_ TO. VACATE
NORTH -SOUTH ALLEY BETWEEN PORTAGE AND ANDERSON
The Board received a report from the Area Plan Commission that
a public hearing was held on the petition of LaSalle, Inc. to
vacate the north -south alley between Portage.Avenue and Anderson
Street from Kinyon Street to Bulla Street. The Plan Commission
recommended the vacation favorably to the Board of Public Works.
Upon motion made by Mr. Farrand, seconded by Mr. Brunner and
carried, the recommendation was ordered filed and the petition was
referred to the Bureau of Engineering for preparation of the
Vacation Resolution.
RIVER BEND PLAZA ACTIVITIES APPROVED
Ronald Bock, Director of River Bend Plaza, submitted to the Board
requests to hold the following activities on the Plaza and made
a favorable recommendation on the events:
1. Summer Evening Theater performance on Thursday,. August 26
at 7:00 p.m.
2. Beer Can Trading Session on September 11 from 11:00 a.m, to
2:00 p.m.
3. Motorcycle Jamboree - Display of Motorcycles and Accessories
on September 11.
Upon motion made by Mr. Farrand, seconded by Mr. Brunner and
carried, the requests were approved.
REQUEST FOR CONTINENTAL WALK FOR DISARMAMENT AND SOCIAL JUSTICE
The Board received a request from Ray Hernandez, GlendaRae
Hernandez and Marece Neagu to hold a Continental Walk for Disarmament
and Social Justice on Wednesday, September 1, 1976 beginning at
4 or 5 p.m. at the City Limits on U. S. 20 West and marching to
River Bend Plaza where a program would be held. A band would be
used at various points along the route and on the Plaza. On Friday,
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REGULAR MEETING
AUGUST 23, 1976
September 2, they would like to walk from the Plaza beginning at
10:00 a.m, and proceed along U. S. 20 East to the.City Limits.
Ronald Bock, Director of River Bend Plaza, has approved the events
on the Plaza. Upon motion made by Mr. Farrand, seconded by Mr.
Brunner and.carried, the request was referred to the Bureau of
Traffic and Lighting and the Police Department for review and
recommendation.
MR. 11ULLEN JOINED 14EETING
Peter H. Mullen, City Controller, joined the meeting at 9:50 a.m.
at the conclusion of a press conference held on changes in the
parking meter installations.
CHANGE OF DATE OF MEETING OF SEPTEMBER 6
Mr. Farrand noted that Monday, September 6, 1976 is Labor Day, a.legal
holiday. He made a motion that the regular meeting on that day be
rescheduled for Tuesday, September 7 at 9:30 a.m. Mr. Mullen seconded
the motion and it carried.
MINUTES OF AUGUST 16 MEETING APPROVED
Mr. Farrand made a motion that the minutes of the August 16 meeting
ofthe Board be approved as submitted. Mr. Mullen seconded the motion
and it carried.
CENTURY CENTER CHANGE ORDERS APPROVED
Patrick 11. McMahon, Manager of the Bureau of Public Construction,
submitted to the Board the following change orders in Century Center
contracts:
Contract #42 - Sprinklers. McDaniel Company, Change Order No. 2 -
an addition of $760.00 as the result of modifications to the sprinkler
system required by the Building Code.
Contract #43 - Electrical. Koontz -Wagner Electric Company, Change
Order No. 1 - An addition of $9,216.00 reflecting modifications of the
interior telephone distribution system required to,provide service
requested of I.B.T.
Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried,
the Change Orders were approved.
PAYMENT SUMMARY FOR CENTURY CENTER FILED
Patrick 11. McMahon, Manager of the Bureau of Public Construction,
submitted to the Board payment summary for all construction contracts
on Century Center, through the June, 1976 billings. The report was,
upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried,
filed.
ESCROW AGREEMENTS FOR CENTURY CENTER APPROVED
Escrow Agreements with J. W. Werntz & Son, Inc. for Contract #034,
Toilet Accessories and.Contract #030, Toilet Partitions were sub-
mitted to the Board. Mr. Farrand said these are standard escrow
agreements as approved by the Board for other Century Center con-
tractors and provide that the City put the retainage from the
contracts into an escrow account so it draws interest. Upon motion
made by Mr. Farrand, seconded by Mr. Brunner and carried, the escrow
agreements were approved.
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REGULAR MEETING AUGUST 23, 197-6
CERTIFICATES OF SUBSTANTIAL C014PLETION APPROVED FOR ISLAND
PARK AND WHITE WATER WAY
Patrick M..McMahon, Manager of the Bureau of Public Construction,
submitted.to the Board Certificates of Substantial Completion for
the construction of White Water Way and Island Park by the Hickey
Company, Inc. Mr. McMahon reported to the Board that the work
on Island Park and White Water Way are substantially complete.
Mr. Brunner -asked who would be responsible for Island Park
maintenance and Mr. McMahon said the Park Department would now
assume maintenance. Upon motion made by Mr. Farrand, seconded by
Mr. Mullen and carried, the Board approved the Certificates of
Substantial Completion for White Water Way and Island Park.
CERTIFICATE OF INSURANCE FILED - LA FREE EXCAVATING COMPANY
A standard Certificate of Insurance was filed with the Board by
LaFree Excavating Company. The certificate was reviewed by Deputy
City Attorney Georgia Luks who recommended it be accepted by
the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner
and carried, the certificate was ordered filed.
BOND RELEASE FOR CARL REINKE & SON TABLED
A request for release of the contractor's bond of Carl Reinke & Son
was received. Upon the recommendation of David Wells, Manager of
Bureau of Design and Administration, the request was tabled untd:1
receipt of a new bond for Reinke & Son.
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STREET LIGHT OUTAGE REPORT -FILED
The Street Light Outage Report for the period of August 16 through
20 was received. The report indicated 9 outages. Upon motion made
by Mr. Farrand, seconded by Mr. Mullen and carried, the report was
ordered filed.
STREET LIGHT INSTALLATIONS APPROVED
Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting,
recommended to the Board the replacement of four street lights
with 20,000L MV lights and the installation of one 20,000L MV OH WP
and six 7,000L MV OH WP in the immediate vicinity of St. Joseph's
Hospital. The recommendation reflects an additional billing per
month of $45.90 and an additional billing per year of .$550.80. Upon
motion made by Mr. Farrand, seconded by Mr..Mullen and carried, the
recommendation was approved.
RECOMMENDATION FOR TRAFFIC CONTROL DEVICES,APPROVED
Ralph J. Wadzinski, Manager. of the.Bureau of Traffic and Lighting,
submitted to the Board the following recommendations for traffic
control devices:
To provide controlled, yet free parking in an area which nets very
low monthly income per month:
1. Removal of meters 2 through 16 in the 800 block S. Michigan
and installation of one hour controlled parking zone, 6 a.m.
to 6 p.m.
2. Removal of meters 1 and 17, 800 block S.- Michigan and
installation of fifteen minute controlled parking zone, 6 a.m..
to 6 p.m.
3. Removal of meters 2,3, 4, 5, 6, 8, 11, 13, 15, 17 and 19 in
the 900 block S. Michigan and installation of one hour controlled
parking zone, 6 a.m. to 6 p.m.
4. Removal of meters 2 through 11, 1100 block S. Michigan and
installation of one hour parking zone, 6 a.m. to 6 p.m.
REGULAR MEETING
AUGUST 23, 1976
To provide quick turnover of parking spaces in a manner similar
to a twelve -minute meter:
1. Removal of meters 1, 7 and 9, 900 block S. Michigan St.,
and installation of fifteen -minute parking limit, 6 a.m. to
6 p.m..
2. Removal of meters 11, 12 and 13, 1000 block S. Michigan St.
and installation of fifteen -minute parking limit, 6 a.m, to
6 p.m.
To provide controlled, yet free parking for public use at a
utility company:
1. Removal of meters 1, 3 and 5, west side of 300 North Michigan
and installation of ten minute green curb area.
2. Removal of meters 18, 20, 22 and 24, east side of 200 N. Main
Street and installation of ten minute green curb area.
3. Removal of meters 14, 16 and 18, south side of 200 West Colfax
and installation often minute green curb area.
4. Removal of meter l on west side of 300 S. Main Street and
installation of ten minute green curb area.
To provide controlled, yet free parking for public use of the
State Employment Office:
1. Removal of meter 1, west side of 200 S. William and Meter 8
south side of 500 W. Jefferson and installation of ten minute
green curb area.
Installation of a thirty -minute parking zone, 6 a.m. to 6 p.m.
on the south side of South Street, east of Eddy for turnover of
parking for a professional office.
Installation of a No Parking Zone on the south side of Marshall from
Tuxedo to Varsity to relieve congestion and provide two lanes.of
traffic. Marshall will be used as the emergency entrance during the
construction of the Osteopathic Hospital addition.
Mr. Farrand made a motion that the above recommendationsbe approved,
seconded by Mr. Mullen. Gene Evans of the Civic Planning Association,
asked the dollar impact of, this meter removal. Mr..Mullen displayed
a map of the areas involved and said the removal of the twelve -
minute meters at the utility companies amounts to a revenue loss of
$3.33 per month, per meter. He noted that senior citizens, who come
down to pay their utility bills, will benefit by the removal of the
meters and the controlled parking. He noted that the removal of
the meters and conversion to green curb areas on Michigan Street,
from Garst through Tutt, amounts to $213 per month. He also pointed
out that manpower needs in the Parking Meter Department will be
reduced by the removal of these meters at a savings of the salary of
one man or $7500. The question was called and the motion carried.
BID ADVERTISING APPROVED - FIRE DEPARTMENT COATS AND TROUSERS
The Board had received a request from Chief Robert L. Snider to
advertise for bids for rubber turnout coats and bunker trousers
for firefighters. Mr. Farrand noted that the Board has been
advised by the Legal Department that these items should be bid.
Upon motion made by Mr. Farrand, seconded by Mr. Brunner -and carried,
the Board authorized the advertising for bids for the rubber goods
with sealed bids to be received on September 13, 1976.
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REGULAR MEETING
AUGUST 23, 1976
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PETITION FILED - INCOMPLETE ROAD AND DEBRIS ON YORK ROAD
The Board received a petition from. residents of the 5300 block
York Road calling to their attention a portion of uncompleted roadway
on York Road in the 5700 block and much.debris in the area. The
petition indicated that a car recently drove off the road in this
area causing much damage to the vehicle. George Milovich was present
and said that Jack Hickey and Portage Realty are to complete the road
and he asked the Board to see that this is done and that the tree
limbs and debris are removed immediately. He'said it was his under-
standing that the dedication of the roadway was accepted on July 20.
Walter Milovich was present and asked the Board to see that large tree
limbs and debris, placed in the area by the developer, are removed.
Mr. Farrand said the City is aware of the problem and is attempting
to get the contractor to complete the road as soon as possible. He
said the City will not accept the street until it has been completed
and inspected. He said action could be taken immediately to have
signs posted and to have the debris removed. Mr. Brunner suggested
that barricades or a chain be placed where the street ends to
eliminate the risk of cars driving in that area. Mr, Farrand made
a motion that the petition be filed and referred.to the Bureau of
Engineering for review, the Bureau of Traffic and Lighting for the
posting of necessary signs and/or barricades and to the Environmental
Protection Office for immediate action to have the owner remove the
debris. Mr. Brunner seconded the motion and it carried.
There being no further business to come before the Board, upon
motion made by Mr. Farrand, seconded by Mr. Brunner and carried,
the meeting adjourned at,10:25 a.m.
ATTEST:
Patricia DeClercq, Clerk