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HomeMy WebLinkAbout08/02/76 Board of Public Works MinutesZ a9 REGULAR MEETING AUGUST 2, 1976 1 1 1 A regular meeting of the Board of Public Works was convened -at 9:30 a.m. on Monday, August 2, 1976 by President Rollin E. Farrand, with Mr. Farrand and Mr. Brunner present. Deputy City Attorney Georgia Luks was also present. . MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the July 25 meeting had been reviewed and he made a motion that they be approved as submitted. The motion was seconded by Mr. Farrand and carried. PUBLIC HEARING, VACATION RESOLUTION 140.` 3428, 1976- VALUE HOUSE This being the date set, hearing was held on Vacation Resolution No. 3428 for the vacation of the north -south alley running north from Marion Street to the intersection of said alley with the east - west alley running west from St. Joseph Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Max Koenig, representing the petitioner, Value House, was present, y Mr. Koenig said the petitioners own the property abutting this alley and would like to build across the alley to expand their facilities. Mr. Farrand asked Mr. Koenig to explain the dedication which was made by the petitioners in conjunction with this petition to vacate the alley. Mr. Koenig said, in order to provide a 45 foot turning radius for trucks and vehicles using the alley from St. Joseph Street, they have dedicated the necessary right-of-way to provide for turns. Mr. Koenig said Value House will have loading docks and want to provide trucks access into the alleys. Mrs. Howard Hardy was present and inquired whether this vacation would affect the owners of Lots 4 and 5. She was advised that the alley adjacent to Lot 5.from Navarre Street to the intersecting alley as well as the alley from the intersecting alley to St. Joseph Street will remain open. Mrs.. Hardy said she would want to advise prospective purchasers of the property whether the alley would be open. Mrs. Hardy asked whether those property owners could also petition the Board to close the alleys and Mr. Farrand said that would be possible and the petition would be handled by the Board in the usual manner for such vacation petitions. Mr. William Brooks, 516 N. St. Joseph Street, inquired about the horseshoe shaped alley now open from Navarre Street west to the intersecting alley and then south and east to Navarre. The Board explained to Mr. Brooks that this horseshoe alley is not affected by this vacation and will remain open. David A. Wells, Manager of the Bureau of Design and Administration, informed the Board that he had discussed this proposed vacation with firefighters from Station #2 on Marion Street and they indicate they have never used the alley to be vacated for fire fighting equipment. Mrs. Hardy and Mr. Brooks indicated that their questions had been answered. Mr. Farrand made a motion that Vacation Resolution No. 3428 be confirmed and referred to the Department of Engineering for preparation of the Assessment Poll. The motion was seconded by Mr. Brunner and carried. ADOPTION OF VACATION RESOLUTION NO. 3430, 1976 The following resolution was, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, adopted. VACATION RESOLUTION NO. 3430 RESOLVED BY THE BOARD OF PUBLIC WORKS. OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The 18' East-West alley between Kenmore Street and Falcon Street North of Washington Street, being the center 18' of former Colfax Avenue which was vacated under Resolution No. 2610, excepting from the vacation the alley intersection. Reserving the rights and easements of all Utilities and the Municipal Citv of South Bend, Indiana, to construct and maintain any facilities g REGULAR MEETING AUGUST 2, 1976 including, but not limited to,, the following: electric, telephone, gas, water, sewer, surface water control. structures and ditches,, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot No. 1073 of LaSalle Park Second and Lots A & F of the Replat of LaSalle Park Second. Notice of this resolution shall.be published on the 6th and 13th day of August, 1976 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 30th day of August, 1976 at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 2nd day of August, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq, Clerk Mr. Farrand noted that the petitioners for this vacation are William Tuberville and the Department of Redevelopment and that the Area Plan Commission conducted a public hearing on the petition to vacate and recommended it favorably to the Board. REPORT FROM AREA PLAN COPIRZISSIO14 ON VACATION RESOLUTION NO. 3409 Mr. Farrand noted that proceedings on Vacation Resolution No. 3409 were completed and it was then noted that one of the alleys was left out of the legal description which the Area Plan Commission advertised for their public hearing and that same legal description was used in the Vacation Resolution and Assessment Poll adopted. The Area Plan Commission was asked to submit an opinion regarding the matter and the following -report was received: "Gentlemen: In Re:.Petition to vacate portions of Donald and Fox Streets, from Columbia east to Fellows and the first east -west alley south of Bowman between Fellows.and Push, and the north -south alley between Fellows and Rush Streets, from Bowman to the aforesaid east -west alley, and a portion of Rush Street south from Bowman to the first east -west alley, City of South Bend Please be advised that it is our opinion that when the above described alleys and streets were considered for vacation by the Area Plan Commission, the east -west alley between Donald and Fox Streets was also considered. This opinion is based on two points. The first is the first paragraph of the enclosed staff report. This paragraph includes the alley in question. The second is the enclosed map that was used at the Public Hearing. This map was projected on a screen and discussed during that meeting. 1 1 1 _r N REGULAR MEETING AUGUST 2, 1976 It is our hope that this will.clear the way for the finalization of this matter without any further public hearings before the Commission. If you have any questions, please call. Very truly yours, s/ Richard S. Johnson Executive Director " Attachment: "STAFF REPORT, January 14, 1975 1. Portions of Donald and Fox Streets, from Columbia Court east to Fellows Street, the east -west alley between the aforesaid Donald and Fox Streets, the first east - west alley south of Bowman Street, said alley going between Fellows and Push Streets, a north -south alley between Fellows and Rush Street going south from Bowman Street to the first east -west alley, and a portion of Rush Street from Bowman Street to the first east -west alley. 11 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and t"{ carried, the report was filed and referred to the Legal Department for a determination as to how to proceed to amend the Vacation Resolution and Assessment Roll adopted by the Board. REQUEST FOR BLOCK PARTY The Board received a request from Mrs. G. S. Veatch.for permission to hold a block party.in the 2200 block of Parkview Place on Saturday, August 21 from 4:00 p.m. to midnight. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. EXTENSION OF TEMPORARY OFFICE PERMIT - 307 W. CALVERT Mr. Farrand noted that A. E. Michelson had received permission from the Board to use a temporary office at 307 W. Calvert Street. The time period granted for the temporary office has expired and Mr. Michelson was contacted regarding his -future plans. Mr. Michelson responded by letter to the Board to indicate that he is working toward completion of plans fora permanent office at another location and would like additional time to secure the license and construct the facility. Mr. Farrand said he has inspected the site and talked to Mr. Michelson and he recommends that the permission be extended. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the temporary office permit for 307 W. Calvert Street was extended for six months beyond the original time period, or until October 1, 1976. Mr. Michelson will be asked to advise the Board when he plans to discontinue use of the temporary office. PROJECT COMPLETION AFFIDAVIT APPROVED LANDSCAPING, R-66 Mr. Farrand submitted to the Board.the Project Completion Affidavit for the Landscaping of R-66, River Bend Plaza. The total cost of the project was $211,121 and the eighteen -month maintenance period has now expired. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Project Completion Affidavit was approved. Z REGULAR MEETING AUGUST 2, 1976 TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board, the following recommendations: A. Installation of Stop Signs on Bruce at Chapin Street B. Installation of Stop Signs on Bruce at Calvert Street C. Removal of two hour parking zone on the south side of the west half of 100 E. Dayton Street D. Temporary No Parking on both sides of York Road, from Renfrew to Provincial Drive, for the 4-H Fair. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the requests were approved. MINI -MARATHON APPROVED The Board received a report from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, that the request of the South Bend Track Club to hold a Mini -Marathon on River Bend Plaza on Sunday, August 8 from 10:00 a.m, to 12:00 noon had been reviewed. Mr. Wadzinski suggested that the route to be used should be the Supergraphic area from Colfax to Western, Western to St. Joseph, St. Joseph to Colfax and Colfax back to the Super- graphic.area. This will necessitate the closing of 100 East and West Washington and 100 East and West Jefferson. The closing of 100 East and West Wayne Street will be at the discretion of the officers working the intersection of St. Joseph and Wayne Street. Mr. Wadzinski said he has conferred with Captain Sweitzer of the Police Department Traffic Detail and they concur that approval can be recommended. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was approved subject to the filing of liability insurance. PARKING METER USE DUPING CONSTRUCTION PERIOD APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board.that the Ziolkowski Construction Company will be working to remodel a portion of the Indiana Bell Telephone Company, corner of Main and Wayne. The construction will require the use of three parking meters on the west side of 300 N. Main Street. The company will pay the rate of $5.00 per meter per week during the;time.of occupancy, which will run through mid -December. 11r. Wadzinski recommended approval of the request. Upon motion made by Mr. Farrand, seconded by 11r. Brunner and carried, the request was approved and Mr. Wadzinski will be instructed to make arrangements with the Construction Company for the occupancy. MEMORIAL HOSPITAL PARKING RECOMMENDATION APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that Memorial Hospital has requested that the No Parking, Loading Zone be restored to the Main Street side of the hospital, with the entrance to the new doctors' area and the cardiac unit to be designated No Parking for emergency vehicle use. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation was approved. RIVER BEND PLAZA APPLICATIONS APPROVED Ronald Bock, Director of River Bend Plaza, recommended the follow- ing activities favorably to the Board and requested approval: 1. August 7, 14, 21 and 28 - Grace Baptist Church to hold Ministry of Music Concerts and "rap" sessions 2. August 17 (Raindate August 18) - Liberty Train '76. CETA funded summer youth program. REGULAR 14EETING AUGUST 2, 1976 3. Change of Date in Style Show to be sponsored by the Y.W.C.A. Approval was given for July 27 and they now wish the date changed to August 10. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the applications were approved. STREET LIGHT OUTAGE REPORT FILED The Street -Light Outage Report for the period of July 25 through 30 was received. The report indicated 34 outages. Upon motion made by Mr. Farrand, seconded -by Mr. Brunner and carried, the report was ordered filed. PETITION RE: HOUSE AT 4625 FELLOWS Mr. Farrand noted that the Board had received a complaint from Mr. Al Nagy regarding a house moved to 4625 Fellows Street last year and still up on temporary supports. Mr. Farrand said a petition signed by property owners in the area has been received requesting that action be taken. Mr. Farrand reported that he has written to James Locker, owner of the house, expressing the Board's concern regarding the temporary location of the house, since it does constitute a hazard. Mr. Locker.was asked to advise the Board immediately of his intention to locate the house permanently. Mr. Farrand recommended that the Board take the matter under advisement until a response is received from Mr. Locker. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition and letter were ordered filed and the matter will be taken under advisement until,a reply is received from Mr. Locker. BID ADVERTISING APPROVED - CURB RECONSTRUCTION, MONROE FROM KALEY TO MEADE Mr. Farrand reported that plans have been prepared for curb recon struction on Monroe Street, from Kaley Street to Meade Street, one block south of Western Avenue. The project involves about 2000 feet of curb at an approximate cost of $10,000. Community Development funds will be.used for the project. Mr. Brunner asked if this action is pursuant.to a curb reconstruction program around the City. Mr. Farrand said this is part of the planned program which had to be scaled down because of .the limited amount of money available. He said this area is badly in need of curb reconstruction. Mr. Farrand made a motion that the Board approve advertising for bids for the curb project. Mr. Brunner seconded the motion and it carried. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. ATTEST: 07 Patricia DeClercq, ClePF