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HomeMy WebLinkAbout07/26/76 Board of Public Works MinutesREGULAR MEETING JULY 26,,1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 26, 1976 by President Rollin E.�Farrand, with Mr.. Farrand,,Mr. Brunner and -Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Brunner reported that been reviewed and he made as submitted. Mr. Mullen the minutes of the.July 19 meeting had a motion that the minutes be approved seconded the motion and it carried. Mr. Farrand noted that a special meeting was held on July 17 to approve a title sheet for the construction of the Beverly Place Industrial Sanitary Sewer. Minutes have been reviewed and Mr. Farrand made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and -it carried. HEARING CONTINUED - FENCEENCROACHMENT AT 807.N. OLIVE Georgia Luks, Deputy City Attorney, reported to the Board that she had reviewed the matter -lo.fI & fence wh•i.ch, was installed by Benedict Leyba at 807 11. Olive Street which is encroaching on the public right- of-way. Mrs. Luks said the City can order the fence removed. However, she said she has reviewed the matter with Rollin Farrand, Director of Public Works, and, at this time, she would recommend that the City accept the agreement submitted by Attorney Jack Dunfee on behalf of Mr. Leyba to allow the fence to remain until such time as the City needs the right-of-way at which time the fence could be ordered removed. Mr. Farrand noted that Jack Dunfee, Attorney for Mr.-Leyba, was present and he asked Mr. Dunfee if there was any possibility that Mr. Leyba would compromise and move the fence back three feet from the sidewalk line. Mr. Farrand said this would satisfy everyone. Mr. Dunfee said Mr. Leyba was not present and he would have to consult with him. He said this would be a concession and Mr. Leyba might be willing to consider it. Mr. Wells then asked whether the recommenda- tion was to bring the fence back three feet from the property line. Mr. Farrand said this is what he would prefer. Pictures of the property in question were reviewed by the Board and Mr. Dunfee and Mr. Farrand asked if the fence could be moved back so it would be just in front of the signs on the property. Mr. Dunfee said that would be moving the fence more than half the distance. He said he would discuss the matter with Mr. Leyba and report back to the Board. Mr. Dunfee left the meeting to telephone Mr. Leyba. He returned and asked for a one week delay on the matter and noted.that it has been under advisement for more than ten months. He said he and Mr. Leyba would take a look and explore possibilities which might meet with everyone's approval. Mr. Dunfee is to advise the Clerk of the Board if he wishes the matter on the agenda for August 2. APPOINTMENT OF BUILDING COMMISSIONER APPROVED The Board received a recommendation from Mayor Peter J. Nemeth for the appointment of John E. DeLee as Building Commissioner, effective August 1, 1976. Mr. Farrand noted that the Board members have reviewed Mr. DeLee'.s resume. He is a Professional Engineer and has had experience as a plant engineer. This experience would be applicable to the Building Commissioner's job. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the appointment of John E. DeLee as Building Commissioner, effective August 1, 1976. 7 REGULAR IIEET I14G JULY 26, 1976 PLAT OF DEDICATION OF YORK ROAD,EXTENSION.APPROVED A plat of dedication for a.portion.of York Road, south of Georgian Drive in Southeast Estates, was submitted to the Board, along with a Certificate of Deposit in the anount-of $5,000 as surety for the completion of_ the street. Mr. Farrand noted that this was a part of York Road which has never been completed. Jack Hickey and Portage Realty Corporation are responsible for the completion of the project. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the plat of dedication and accepted and filed the Certificate of Deposit. The dedication will now be recorded. BID REJECTED - POLICE DEPARTlIE14T BOMB DISPOSAL TRUCK The Board received a report from Chief Michael Borkowski that the bid received for the.bomb disposal truck has been reviewed. It is his recommendation that the bid be rejected as being too low and the truck be sold as salvage to Super Auto Salvage for $250.00. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the recommendation of Chief Borkowski and rejected the bid received and ordered the disposal of the truck to Super Auto Salvage for $250.00. RECOMMENDATION FILED - PETITION TO VACATE ALLEY BET14EEN KENMORE AND FALCON STREETS The Area Plan Commission reported to the Board that a public hearing was held on the petition of William Tuberville and the Department of Redevelopment to vacate the Eighteen Foot East-West Alley between Kenmore Street and Falcon Street, North of Washington Street, being the center Eighteen Feet of former Colfax Avenue, which was vacated under Resolution No. 2610, excepting the alley intersection. The Commission recommended the petition favorably to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation was ordered filed and the petition was referred to the Department of Engineering -for preparation•of the Vacation Resolution. ADOPTION OF RESOLUTION NO. 25 - CITY CEMETERY POLICY Mr. Farrand noted that the Board has had under advisement a proposal to establish the policy for burial of veterans at City Cemetery. Deputy City Attorney Georgia Luks reported to the Board that she had reviewed the proposed resolution regarding this policy and recommended that the Board adopt it. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 25, 1976 BE IT RESOLVED: That a strip of ground in the City Cemetery described as follows: Beginning at the easterly corner of Lot No. 490 in the Third Addition 3 West, thence southeasterly across the Old Mill Pace to the easterly corner of Lot No. 406 in the Third Addition 3 West; thence westerly along the north line of said Lot No. 406 to the edge of the Old Mill Race; thence southwesterly along the edge of the Old Mill Pace to the northwest corner of Lot No. 418 of the Third Addition 3 West; thence northerly across the Old Mill Race to the southwest corner of Lot No. 481; thence northeasterly along the edge of the Old Mill Pace to the easterly corner of Lot No. 490, the place of beginning. This same, being a part of the City Cemetery of South Bend, Indiana, be set aside for the burial of any deceased soldier or sailor honorably discharged from the United States Army, Air Force, Coast ,,w REGULAR MEETING JULY 26, 1976 Guard, Navy or Marine Corps, whio'were either residents of South Bend at the time they were in the service or were living in South Bend at the time of their death, and whose relatives or friends may apply for such burial. Said ground as above specified shall not be under the jurisdiction of any military, semi -military, or other organization, but entirely under the supervision of the Sexton of the City Cemetery. The Sexton shall permit the burial of anyone claiming to be a soldier or sailor only on presentation of the soldier's or sailor's discharge or certification of one of the heads of the various military organizations at the time in existence. CITY OF SOUTH BEND, INDIANA BY ITS BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Peter H. Mullen s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq, Clerk Dated this 26th day of July , 1976. CONTRACT APPROVED WITH HI -SPEED AUTO [DASH - CAP. WASHES The contract with Ili -Speed Auto Wash for car washes for city vehicles was prepared by Deputy City Attorney Georgia Luks and submitted to Hi -Speed Auto Wash for signature. Bids for the contract were accepted by the Board on May.24, 1976. The signed contract has now been returned to the Board, and is ready for their signatures. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the contract was approved and signed. REQUEST TO PURCHASE CITY -OWNED LOT AT 720 WENGER RECEIVED The Board received an inquiry from Mrs. Emery Horvath regarding the possible purchase of a city -owned lot at 720 E. Wenger St. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Department of Engineering, the Department of Redevelopment and the Park Department for their review and a determination as to whether or not the lot should be retained by the City. RIVER BEND PLAZA APPLICATIONS APPROVED Ronald Bock, Director of River Bend Plaza submitted the following applications for the Plaza to the Board: A. South Bend Chess Club, Display Only, on July 30 and 31 B. Head Start Program, Display Only, on August 5 C. United Way -Community Child Care, Display Only, on August 2 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the applications were approved. An application for The Plant Market for a sales booth on July 30 and 31 was received. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried,.the application was approved subject to securing the necessary license and insurance. 1 REGULAR MEETING JULY 26, 1976 BONDS RELEASED David A. Wells, Manager of the Bureau of Design and Administration, reported to the Board that requests for the release, of Contractor's bonds for Gilbert Harwell and RWtI Construction Company had been reviewed and the bonds could be released. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bonds were released effective July 26, 1976. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic anal Lighting, recommended the following installations to`the Board: A. Remove two hour parking zone at 719 N. Main Street B. Establish No Parking Zone on the west side of 2000 S. Fellows C. Establish No Parking Zone on the east side of 800 S. Wellington, from Sample Street North approximately 135' to the alley D. Remove two hour parking zone at 3602 W. Sample Street Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendations were approved. STREET LIGHT OUTAGE REPORT'FILED 7� The Street Light outage report for the period of July 19 through 23 was received. The report indicated 25 items. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. LETTER OF TERMI14ATION TO CLYDE WILLIAMS APPROVED Mr. Farrand reported that Deputy City Attorney Georgia Luks had reviewed for the Board the matter of terminating the contract with C1yde.Williams & Associates entered into on December 11, 1972 for engineering services for storm separation in the Clyde Creek area. Mr. Farrand had recommended to the Board that the contract be terminated. He said since this contract was entered into there have been any number of changes and the City feels these changes should be included in any future contracts. Mrs. Luks recommended to the Board that, since the contract does not specify any,basis for computing terminal expense, a letter should be sent to Clyde Williams and Associates advising them that the City wishes to terminate the contract and asking whether there is any terminal expense involved. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board signed a letter outlining the above recommendations to be sent to Clyde Williams & Associates. REQUEST TO BARRICADE ALLEY APPROVED The Board received a request from Mrs. Virginia Hull of the Y.W.C.A. asking that the alley at the rear of the Y.W.C.A. Building at 802 N. Lafayette Street be barricaded on Wednesday, July 28 from 9:30 a.m, to 3:30 p.m. A water carnival will be conducted for pre-schoolers and they would like to keep vehicles out of the alley. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he saw no problems with the closing and would order the barricades delivered. Upon motion made by Mr. Farrand, seconded by tor. Mullen and carried, the Board approved the request. SOUTHEAST ALLEYS MAINTENANCE REQUEST DISCUSSED Mr. Farrand noted that the Board had received a request from R. Benjamin Johnson to have the alleys in the southeast area of the City oiled and graded. Mr. Farrand said Joseph Gawrysiak, Street Commissioner, had reviewed Mr. Johnson's request and indicated that extensive work has been done in that area. There are some problem alleys that they have had difficulty getting into. Mr. Gawrysiak asked that the Board request Mr. Johnson to advise them of the specific alleys he is complaining about so that the Street Department can dispatch equipment to specific alley locations. Mr. Farrand said the REGULAR MEETING JULY 26, 1976 Clerk would be directed to reply to Mr. Johnson and ask that he notify the Board of specific alleys about which he has complaints, so the Street Department can be directed to those locations. Mr. Brunner requested that the Clerk contact Mr. Johnson by telephone today regarding this matter since he has expressed concern about the problem. COMPLAINT - HOUSE MOVED TO 4625 S. FELLOWS STREET Mr. Al Nagy, 4626 S. Fellows Street, was present and inquired about a petition filed with the Board regarding a house moved to a lot on Fellows Street. He said area residents are concerned because the house is still up on blocks and a petition was to be sent to the Board. Mr. Nagy was advised that no petition has been received. Mr. Nagy said the residents would like some action taken because the house is still in a temporary location on blocks on the lot and is in a dangerous condition. He also said there is a drainage problem in the area because of the house and it is an eyesore. Mr. Farrand said he would confer with Deputy City Attorney Georgia Luks in an effort to resolve the matter. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 a.m. 1 ATTEST: GtX-� Patricia DeClercq, Clerk