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HomeMy WebLinkAbout07/19/76 Board of Public Works MinutesREGULAR MEETING JULY 19, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. by President Rollin E. Farrand, with Mr. Farrand and Mr. Brunner present. Deputy City Attorney Georgia Luks was also present. Mr. Mullen joined.the meeting at 9:40 a.m. APPROVAL OF CONTRACT- SINGER GENERAL TIRE COMPANY A contract with Singer General Tire Company for tire repairs for City Vehicles was prepared by Deputy City Attorney Georgia Luks and was transmitted to the Singer General Tire Company, low bidder, for signature. The contract has been executed by Merle Fahler, President, and returned to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the contract was approved. APPROVAL OF BID ADVERTISEMENT - FIRE DEPARTMENT PUMPER Chief Robert L. Snider,.Fire Department, submitted to the Board specifications for a 1250 GPM pumper and requested that the Board advertise for bids. Chief Snider's request.stated that none of the three pumpers to be replaced with the three new Mack trucks would be suitable to be renovated for first line reserve duty. Mr. Farrand reported that he had reviewed the specifications with Chief Snider. Mr. Brunner noted that Chief Snider has indicated the loaner truck Michiana Mack was to provide the Department is not acceptable. He asked Chief Snider to contact Ronald Delcamp of Michiana Mack and ask him to start searching for another loaner immediately. Chief Snider advised the Board that the loaner truck Mack has offered has different fittings from a South Bend thread and cannot be used. A check is being made with the Elkhart Brass Company to see whether a fitting can be made which would allow the truck to be used in South Bend. Council Member Mary Christine Adams asked the Board whether a contact could be made with the mechanic who worked on the loaner truck obtained to see about its' performance. Chief Snider said this could be done. Mr. Farrand made a motion that the Board approve the request to advertise for bids for a 1250 GPM pumper for the Fire Department, with bids to be advertised -.'on July 23 and 30 and sealed bids to be received in four weeks, on August 16, 1976. Mr. Brunner seconded the motion and it carried. APPROVAL OF 14INUTES OF PREVIOUS MEETINGS Mr. Farrand reported that a special meeting of the Board was held on July 9 to approve the house moving permit of Thomas G. Podell. He made a motion that the minutes of the special meeting be approved. The motion was seconded by Mr. Mullen and carried. Mr. Farrand made a motion that the minutes of the regular meeting of July 12 be approved as submitted. The motion was seconded by Mr. Brunner and carried. FILING OF NOTIFICATION OF RATE CHANGE BY SOUTH BEND PARKING COMPANY The Board had previously received notification from the South Bend Parking Company of a proposed rate change at their lot at 306 S. Michigan Street. Deputy City Attorney Georgia Luks reviewed the matter and advised the Board that the Municipal Code requires that such written notification must come to the Board and that the new rates become effective only after signs listing the new rates have. been posted on the lot. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the following rate change notification was filed: South Bend Parking Company, Inc. Lot #24 306 S. Michigan Street Up to One Hour $.50 Two Hours .70 Three Hours .90 Maximum All Day 1.00 Evening Rate .60 (after 5:30 p.m.) REGULAR MEETING JULY 19, 1976 SCRAP DEALER'S LICENSES APPROVED Applications for Scrap Dealer's Licenses for Western Avenue Iron and Metal Company and Bremen Iron & Metal Company were submitted to the Board. The applications have been approved by the Fire Inspection Bureau after site inspections.. These operations are in the newly annexed area on Gertrude Street. Deputy City Attorney W. Gaylen Allsop researched the requirements and, by memorandum, advised that the applicants should be required to comply with all Code requirements, with the exception of the filing of a petition signed by two-thirds of the property owners living within 400 feet of the scrap yard. Mr. Farrand said there probably are not any private owners residing that close to these operations Deputy City Attorney Georgia Luks said she has reviewed the applications and recommends approval. Mr. Farrand said he has driven past both sites and sees no problems. Mr. Mullen asked whether the Municipal Code requires specific fence requirements, etc. -and was advised that Code requirements as to height and type of fence are covered in the Fire Department inspection. Upon motion made by Mr: Farrand, seconded by Mr. Mullen and carried, the applications were approved and the Controller's Office will be advised that City licenses can now be issued. TENT SERVICES APPROVED Mr. Farrand noted that the Board had denied the request of the Berean Seventh Day Adventist to keep a tent they had erected at 1201 South Bend Avenue. Rev. Bellinger had indicated he would try to find an alternate site, and the Board had agreed•to consider one. Mr. Farrand said Mr. Bellinger had provided the Board with a letter from the E. & L. Super Market, the old A & P Super Market on North Eddy Street, giving permission for the tent to be erected in their parking lot. Mr. Farrand said the Traffic Department and Police Department reviewed that site and recommended approval and said he made a visual inspection of the site and did not anticipate problems. Mr. Farrand said he gave Mr. Bellinger verbal permission to move the tent and said the Board would approve the request retroactively. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved retroactively the request of the Berean Seventh Day Adventist Church to erect a tent for services on the E & L Parking Lot on North Eddy Street, from July 12 through August 31, 1916. PURCHASE AGREEMENT APPROVED - SALE OF 1102 QUEEN STREET A purchase agreement signed by Russell Yockey was submitted to the Board. The agreement covers the sale of a city -owned lot at 1102 Queen Street for a total purchase price of $525.00. The agreement was prepared by Deputy City Attorney Georgia Luks. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred it to the City Attorney's office for preparation of the deed and final closing. REQUEST TO ERECT CANOPY DENIED The Board received a request which had been transmitted to Forrest West, Building Commissioner, for permission to erect a canopy at the Louvered Door, 1620 Western Avenue. The Bureau of Traffic and Lighting reviewed the request and consulted with the Indiana State Highway Commission. The State will allow no encroachments of such installations on the state right-of-way so denial was recommended. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was denied, based on the recommendation of the Bureau of Traffic and Lighting and the Indiana State Highway Commission. REGULAR MEETING JULY 19, 1976 BLOCK PARTY APPROVED CONDITIONALLY The Board received a request from Kay Dreibelbis to hold a Block Party on Beutter Lane on July 22, 1976 from 6:00 p.m. to midnight. The Bureau of Traffic and Lighting has investigated the area and has conferred with the Police Department Traffic Detail and approval is recommended. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Block Party was approved, subject to the filing of the necessary certificate of insurance. CENTURY CENTER COMBINED CONTRACT APPROVED Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board a contract with Interior Finishes, Inc. for work on Century Center. The contract combines three contracts originally awarded to this contractor and eliminates some of the paper work involved in providing bonds and insurance. The dollar amount of the contract is unchanged. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the combined .contract was approved. . ESCROW AGREEMENTS APPROVED - CENTURY CENTER Escrow Agreements with the H. G. Christman Construction Company for Contracts 002, 003 and 004 and with Gibson -Lewis, Inc. for Contract 021 for Century Center were submitted to the Board. Mr. Farrand explained that these agreements are similar to agreements approved recently by the Board for other Century Center contractors and provide that the City put the retainage from the contracts into an escrow account so it draws interest. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the escrow agreements were approved. REQUEST TO ATTE14D C014FERE-NCE APPROVED - JOHN L. EVERITT The Civic Center Board of Managers submitted to the Board a request for approval of attendance by John Everitt, Century Center Director, at a conference in Seattle, Washington from July 19 through 25. Mr. Everitt will be going at his own expense and the request has been approved by the Board of Managers Executive Committee. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved. CHANGE ORDERS FOR CENTURY CENTER APPROVED Patrick McMahon, Manager of the Bureau of Public Construction, submitted to the Board the following Change Orders in Century Center contracts: 1. Change Order.No. 1 in Contract #021, Gibson -Lewis, Inc. The change order is an addition of $510.60 and is the result of field clarification issued by the architect. 2. Change Order No. 2 - Contract #021, Gibson -Lewis, Inc. The change order is an addition of $5,000.00 and reflects the final selection of the batten ceiling to be used in the courtyard and convention areas. Mr. McMahon advised the Board that a change in the type of ceiling originally bid has been made and will result in a net $40,000 savings over the original wood ceiling specified. Upon motion made by Mr. Farrand, seconded by Mr.. Brunner and carried, the change orders were approved. LEASE APPROVED - PARKING AT 320 S. MICHIGAN FOR CETA PROGRAM A lease agreement between the Department of Redevelopment and the City of South Bend for use of a lot at 320 S. Michigan Street for $1.00 per month and with a term of July 19 through August 31 was submitted to the Board. Mr. Farrand said the lease was negotiated REGULAR MEETING JULY 19, 1976. at the request of Wil provide parking for C Main Street leased fc Christine Adams was p being provided, as sh in the County -City Bu said he could see no, in the lot subject to of this lease might c for their own parking the equality of such be called to the meet Gilkey was not availa came to the meeting a with the background liam Gilkey, Director of Human Resources to ETA personnel at the building at 320 S. r the Summer program. Council Member Mary resent and asked why this parking lot was said there are other CETA employees working Rlding who pay for their parking. Mr. Farrand )bjection to other city employees parking space limitations. Mr. Mullen said approval .use a problem with City employees who pay in the garages or on flat lots and questioned i proposal. The Board requested that Mr. Gilkey Lng to give them additional information. Mr. )le. Elroy Kelzenherg, Director of Manpower, id advised the Board that he was not familiar parking for summer program trucks and cars which are now �parking uC on the street at meters. Mr. Farrand made a motion that the lease be tabled until additional information can be obtained from Mr, Gilkey. Mr. Brunner seconded the motion and it carried. Mr. Gilkey then appeared and advised the Board that the lot is needed for supervisors and coordinators of the program who have to be in and out of the building. He noted that the lease is only for five weeks. He said there are between fifteen to twenty supervisors and coordinators and they do not know how -long they will remain in the building when they park their vehicles. He said the lot would be patrolled and only CETA personnel would be allowed to park. Mr. Farrand made a motion to rescind the motion to table the lease and to approve the lease with the Department of Redevelopment for a lot at 320 S. Michigan Street from July 19 through August 31, 1976. Mr. Brunner seconded the motion and it carried. REQUEST FOR STREET LIGHTS The Board received a request from Mrs. Peter D'Eletto for street light installation in Kensington Farms, on Riding Mall Drive and Gotham Drive and a request from Mrs. A. C. Kochanowski for a street light at the alley intersection south of 1802 E. Ewing. Mx, Farrand noted that at the present time there are no funds available for installation of additional lighting but he said the Bureau of Traffic and Lighting is compiling a -list of locations for installation if money becomes available. Mr. Farrand made a motion that the requests be filed and referred to the Bureau of Traffic and Lighting for review and possible inclusion on proposed new installations when funds become available. REQUEST FOR STOP SIGNS ON ROCKNE DRIVE RECEIVED Councilman Roger Parent requested that the Board investigate a traffic problem in Edison Park on Rockne Drive, where there is a need for stop signs. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. It was noted that a copy of the letter had been sent to Chief Michael Borkowski, REQUEST TO GRADE AND OIL ALLEYS IN SOUTHEAST AREA RECEIVED The Board received a letter from R. Benjamin Johnson asking that action be taken to grade and oil the alleys in the southeast area of South Bend. Mr. Johnson said the alleys are in poor condition and need attention. Mr. Brunner asked what City policy is regarding alley maintenance. Mr.- Farrand said the City does this rather extensively and the Bureau of Streets could advise the Board in which sections of the City they are presently operating and how this request could be handled. Mr. Farrand then made a motion that the request be filed and referred to the Bureau of Streets for their review and a recommendation as to appropriate action. REGULAR MEETING JULY 19, 1976 RIVER BEND PLAZA ACTIVITIES APPROVED The Board received a request from'Ronald'Bock, Director of River Bend Plaza, to approve the following activities on the Plaza: Holiday Rambler Day on the Plaza - July 21 Entertainment and a small Arts and Crafts Show Summer Evening Theatre - July 22 Square Dance Demonstration - July 23 Playground Menagerie - July 27 Summer Evening Theatre- July 29 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried the events were approved, subject to any licenses or insurance required. WHOLE EARTH BAZAAR JULY 30 AND 31 APPROVED An application from the First Unitarian Church to sponsor a Whole Earth Bazaar on the Plaza on July 30 and 31 was submitted to the Board with the favorable recommendation of Ronald Bock, Director. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried. the application was approved, subject to the necessary license, health permit and insurance. �., REAL SERVICES HARVEST FESTIVAL APPROVED AUGUST 4 ri An application for Real Services Harvest Festival on August 4 was J submitted to the Board with the favorable recommendation of Ronald Bock, Director, River Bend Plaza. The event is conducted for the "1 community's older adults. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application was approved, SIDEWALK DAYS APPLICATIONS APPROVED - JULY 23 AND 24 The following applications for Sidewalk Days were submitted to the Board with the favorable recommendation of Ronald Bock, Director of River Bend Plaza. The event is sponsored by the Downtown Merchants and is scheduled for July 23 and 24. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the applications were approved as listed below, subject to securing the necessary licenses and insurance. Copp's Music Shop, River City Smithery, Milady Shop, Robertsons J. C. Penney, Osco Drugs, St. Joseph Bank, Mar Main Pharmacy and Rasmussen's. STYLE SHOW ON RIVER BEND PLAZA ON JULY 27 APPROVED Ronald Bock, Director of River Bend Plaza, requested that the Board approve a Style Show to be held on the Plaza on July 27 in connection with the YWCA and the CETA program. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved. BONDS APPROVED David A. Wells, Manager of the Bureau of Design and Administration, reported that the following bonds had been reviewed and were properly executed and could be approved: Contractor's Bond for Kenneth Story to 7114177 Continuation Certificate for Contractor's Bond for Charles Johnson to 5/16/77 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved to the dates listed. REGULAR MEETING STREET LIGHT OUTAGE REPORT FILED JULY 19, 1976 The Street Light Outage Report for the period of July 12 through 16 was received. The report indicated 35 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, Mr. Farrand made a motion to adjourn. Mr. Brunner seconded the motion and it carried. The meeting adjourned at 10:55 a.m. ATTEST: 14 1 & Patricia DeClercq, Cler