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HomeMy WebLinkAbout06/21/76 Board of Public Works Minutese)�)�. 06 a REGULAR MEETING JUNE 21, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, June 21, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF SPECIAL MEETING AND REGULAR MEETING APPROVED Mr. Farrand noted that a special meeting was held on June 9.to_approve a purchase agreement -for the sale of a city -owned lot at 1224 W. Washington. He made a motion that the minutes of the special meeting be approved as submitted. Mr. Brunner seconded the motion and it carried. Mr. Brunner made a motion that the minutes of the regular meeting of June 14 be approved as submitted and reviewed. The motion was seconded by Mr. Farrand and.carried. TAXI LICENSE APPROVED - REBECCA BALANTINE The Board received a recommendation from City Controller Peter H. Mullen that the taxi license application of Rebecca Balantine be approved. Mr. Farrand made a motion that, on the recommendation of the City Controller, the Board approve the taxi license application. Mr. Brunner seconded the motion and it carried. FILING OF PETITION REGARDING TRAFFIC PROBLEMS AT TARKINGTON PARK a Paul M. Borowski, 3217 Cabot Drive, submitted to the Board a petition signed by 198 residents of the Tarkington Park area expressing concern for the safety of children playing in Tarkington Park because of a lack of regard for safety measures by cyclists and motorists who are operating their vehicles on the sidewalks in the park. Mr. Borowski said problems occur from 4:00 p.m. to 8:00 p.m. at the conclusion of the Little League games. He said the Police Department and Park Department have been contacted on numerous occasions about the .problem. The Park Department has advised them that they have only two park policemen and enforcement is difficult. Mr. Borowski said he has come to the Board of Public Works to ask that traffic regulations be strictly enforced. Mr. Farrand noted that there are problems involved in this situation which affect not only the Board of Public Works, but also the Board of Safety, the Park Board and the Community School Corporation. He said the Bureau of Traffic and Lighting could make an immediate review of the situation and make recommendations for corrective measures. Mr. Brunner suggested that the Police Department be directed to -dispatch cars to the area for the next week to observe the situation and Mr. Farrand said the Bureau of Traffic and Lighting could also make a field investigation of the area. Captain Kolber of the Police Department was present and was asked by the Board to discuss the matter with Chief Foy and to get cars into the area during the time the violations seem to be occurring, from 4:00 p.m. until 8:00 p.m. Mr. Farrand moved that the petition be filed and referred to the Police Department, the Bureau of Traffic and Lighting, the Board of Public Safety and the Community School Corporation for review and recommendation, with a report of the Police Department and Bureau of Traffic and Lighting investigation to be sent to the Board. Mr. Brunner seconded the motion and it carried. RECO14MENDATION ON PETITION TO VACATE ALLEY NORTH OF MARION STREET VALUE HOUSE The Board received a report from the Area Plan Commission that a public hearing was held on the petition of Value House to vacate the north -south alley running north from Marion Street to the intersection of said alley with the east -west alley running west from St. Joseph Street. The Area Plan Commission recommended the petition favorably to the Board of Public Works. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed and the petition was referred to the Division of Engineering for preparation of the Vacation Resolution. REGULAR MEETING REPORT - TREE REMOVAL AT 3310 VEP.MONT PLACE JUNE 21, 1976 Mr. Farrand reported to the Board that an investigation was made of the complaint of Councilman Kopczynski that a dangerous tree should be removed from the property at 3310 Vermont Place. Mr. Farrand said a house was demolished at this site and a tree was left on the lot. The tree was dead and Mr. Farrand directed the Park Depart- ment to remove the tree. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed and the information will be transmitted to Councilman Kopczynski. REQUEST FOR TRAFFIC SIGNAL- BROADMOOR SHOPPING CENTER AREA The Board received a request from Mrs. Mary Samuels asking that consideration be given to putting an automatic traffic signal between the Scottsdale Mall and the Broadmoor Shopping Center. Mr. Farrand said it should be noted that the signal in that area was installed at the request and at the expense of Scottsdale Mall. At the time of the installation, it is understood that Scottsdale Mall discussed the signal with representatives from Broadmoor' Shopping Center but they did not want to participate. Therefore, Scottsdale Mall located the signal where it would be most conven- ient to them. Mr. Farrand said the matter could be reviewed and he made a motion that the request be referred to the Bureau of Traffic and Lighting for review and recommendation. Mr. Brunner seconded the motion and it carried.` REQUEST FOR TRAFFIC SIGNAL - MANCHESTER AND MC KINLEY The Board received a request from Sandra and Michael Pilat, 533 Chamberlin Drive, for a -traffic light at McKinley and Manchester, indicating that a large number of people, particularly children, cross at that intersection, the high rate of speed used by, motorists and the fact that there is a Little League Park in the area. Mr. Farrand said this particular request for a signal comes to the Board about once a year. He said this is a State Highway and field investigations conducted in*the past have indicated that the necessary warrants do not exist for installation of a signal. He said it is doubtful if the warrants exist now and said he did not know if the State would approve the installation when there are other intersections on State highways where the warrants do exist and there are no signals. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board referred the request to the Bureau of'Traffic and Lighting for a field check and report. OPEN AIR STAND APPROVED - 1110 E. IRELAND ROAD An application to operate an open air stand at 1110 E. Ireland Road for the sale of legal fireworks from June 30 to July 4 was submitted by Greg Gaul. The location is commercially zoned and Mr. Gaul attached the written permission of the property owner to operate the stand. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved. REQUEST FOR BLOCK PARTY ON SUNNYMEDE RECEIVED The Board received a request from Mrs. Anthony Molnar to close the 1300 and 1400 blocks of Sunnymede Avenue on Friday, July 9 for an annual block party. The closing is requested from Sunnyside to Twyckenham and from 5:00 p.m. to 12:00 p.m. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. 1 REGULAR MEETING JUNE 21,'1976 BLOCK PARTY ON WINSTON DRIVE APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of Mr. & Mrs. Victor Papai to block Winston Drive, from Cabot Drive to Hepler, on Sunday, June 27 from 12:00 noon until 8:00 p.m, for their annual block party. Mr. Wadzinski said he'had conferred with the Police Department and they have no objection to the closing. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the block party, subject to the filing of liability insurance. REPORT ON SPEED LIMIT AND CITY LIMITS SIGN REQUEST ON PRAIRIE AVENUE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that radar speed checks and other studies will be conducted on Prairie Avenue, from Olive Street to the bypass during the week of June 21. The results of this field investigation will be filed with the Board and sent to the Indiana State Highway Commission next week. The requested relocation of City Limits signs, on Prairie Avenue will also be requested of the Indiana State Highway Commission through the Bureau of Traffic and Lighting. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was filed and will be forwarded to Councilman Kopczynski. RIVER BEND PLAZA APPLICATIONS r-d Douglas Simpson, Director of River Bend Plaza, submitted to the C�Q Board a schedule of events on River Bend Plaza for the period of W June 24 through July 1. Activities include a summer dance program, the Second Anniversary Celebration of the Plaza on Sunday, June 27 with free kiddy rides, a chess exhibition, square dancing and a pie throwing contest, and a Summer Evening Theatre on July 1. In response to questions from the Board, Mr. Simpson indicated that the operator of the kiddy rides has provided liability insurance and that the pie throwing contest is being sponsored by local newsmen and the American Cancer Society as a fund raiser. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the schedule of activities was approved. APPLICATION FOR CITIZENS FOR BETTY DE VOE DENIED The application of Citizens for Betty DeVoe to conduct a political fund raising activity on River Bend Plaza had been referred to the Legal Department for review. Mr. Brunner said it was his recommendation that political fund raising not be allowed ox the Plaza. He said the City has been quite sympathetic to the con- stitutional requirement allowing free speech but feels that political fund raising does not fall within this province and that it could cause embarrassment and inconvenience to the people using the Plaza. He said this type of activity should not be allowed. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board, based on the recommendation of the City Attorney, denied the application of Citizens for Betty DeVoe to conduct a fund raising activity on River Bend Plaza. APPLICATION APPROVED - SALE: OF BICENTENNIAL PAGEANT TICKETS The application of Nancy Reynolds for a Bicentennial Pageant Booth on River Bend Plaza on June 27 was submitted to the Board with the indication that it was a display booth and with the favorable recommendation of Douglas Simpson, Director. The Board had delayed action on the application for clarification as to whether the booth was for display or sale of tickets. Mr. Simpson was present and indicated the application was for a ticket sales booth. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved. REGULAR MEETING JUNE 21, 1976 APPLICATION FOR COTTON CANDY BOOTH.APPROVED The application of Tom Farkas to operate a cotton candy booth on River Bend Plaza from June 27 through July 5 was submitted to the Board with the favorable recommendation of Douglas Simpson, Director of the Plaza: -A certificate of insurance was attached to the application. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved, subject to securing of the necessary license. - ETHNIC FESTIVAL APPLICATIONS APPROVED AND RIGHT -TO LIFE COMMITTEE APPLICATION TABLED The following applications for the Ethnic Festival were submitted to the Board with the favorable recommendation of Douglas Simpson, Director: Steve and Janet. Longfellow, Sale of Spoon Rings; Andrew Daugherty, Display Booth; Gloria.Dei Lutheran Church, Display of Swedish Items; Mr. & Mrs. Charles Lennon, The Lennon Kids Pops; St. Joseph County Right to Life Group, Sales booth, Tee shirts, photos, etc. There was a discussion regarding the application of the St. Joseph County Right to Life application. Mr. Simpson said they indicated they plan to,sell tee shirts. The Board members asked Mr. Simpson if there was any indication given as to what the tee shirts would have printed on them and Mr. Simpson said there was no mention made of what they might say. Mr. Brunner suggested that this type of activity might be inappropriate for an Ethnic Festival. Deputy City Attorney Georgia Luks said it was possible this might border on -the Board policy -for political fund raising on the Plaza. Mr. Brunner suggested that the Right to Life application be tabled for review by his Department. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the applications of Steve and Janet Longfellow, Andrew Daugherty, the Gloria Dei Lutheran Church and Mr. & Mrs. Charles Lennon were approved subject to filing of the necessary insurance. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application of the Right to Life Group was tabled and referred to the City Attorney for review and a policy recommendation. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds have been properly executed and can be approved: Contractor's Bond for Willie's Construction Company to 6/17/77 Excavation Bond for Spromberg Plumbing & Heating Co., to 8/16/76 Contractor's Bond for Kaser Concrete Contractors, Inc. to 6/17/76' Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of June 14 through 18 was received. The report indicated 10 outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. REPORT - SANITARY SEWER PLANS FOR HILLSIDE AND HIGHLAND AVENUE AREA Mr. Farrand advised the Board that there was interest expressed by residents in the Hillside, Highland and Phillipa area for a sanitary sewer. The Engineering Department prepared four alternate plans and is now submitting them to the Board with the recommendation that Plan Four is the -best plan and with a preliminary improvement resolution which would allow them to prepare plans and cost estimates. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the preliminary improvement resolution and directed that the Bureau of Design and Administration prepare preliminary plans, cost estimates and a preliminary assessment roll for the project. 1 REGULAR MEETING JUNE 21, 1976 CONTRACT APPROVED CITY JOB ANALYSIS PROJECT A contract with Hames Heisselman and David Swinehart for a job analysis study of all City employees was approved by William Gilkey, Director of Human Resources and Economic Development,` and submitted to the Board for approval. Personnel Director Paula Auburn was present and said it is her professional judgment that such a study is needed and that she requested estimates from three firms to conduct a job analysis for the City. Ms. Auburn said two of the estimates came in in the range of $30,000-$40,000. The Heisselman-Swinehart estimate was for $10,000. Ms. Auburn said she is recommending acceptance of the Heisselman-Swinehart proposal for two reasons. One, they have done work in the public sector before and, two, they did a study for Fort Wayne and with that background could -provide South Bend with the kind of information needed for a professional evaluation of all positions. Ms. Auburn recommended that the Board approve the contract. Mr. Mullen said he would like to point out that, from the standpoint of the Depart- ment of Administration and Finance Director, he wholeheartedly agrees with Ms. Auburn and supports her recommendation. He noted that the money for the study does not come from South Bend taxpayers but is available from the CETA program. He said the evaluation is.needed by the City and they prefer that it be done by someone from the State.of-Indiana and someone who has had experience'in the field of public employment. Mr. Brunner inquired as to the duration of the contract and Ms. Auburn said the final completion date is November 22, 1976. Mr. Mullen made a motion that the Board approve the contract with James Heisselman and David Swinehart for a job C analysis of City employees at a total cost of $10,000. BID AWARDED - CONTRACT ONE. CURB AND SIDEWALK IMPROVEMENTS The Board received a recommendation from the Bureau of Public Construction that a partial award be made on the bid received for Contract 13, Curb and Sidewalk Improvements. Rieth-Riley was the low bidder and the recommendation is to award the Campeau Street, Miami Street and Fairview Avenue segments of the contract at a total bid price of $48,601.75. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the recommendation to award the partial bid for Contract 1, 1976 Curb and Sidewalk Improvements to Rieth Riley Construction Company at a total bid price of $48,601.75. REQUEST FOR PARADE RECEIVED - BETHEL TABERNACLE CHURCH The Board received a request from J. H. Levels to holda parade sponsored by the Indiana State Young People of the Pentacostal Assemblies of the World on Saturday, June 27 at 3:00 p.m. They submitted two routes, one for a parade of 500 marchers and one for a caravan of 75 cars. Ralph Wadzinski was present and advised the Board that he had discussed the matter with Captain Sweitzer of the Police Department Traffic Detail and they are recommending that certain changes be made -in the routes submitted. The parades are to terminate at Oliver Park where an evangelistic preaching service will be conducted. Mr. Farrand noted that approval would be required from the Park Board for use of Oliver Park and said any approval given by the Board of Public Works for the parades does not infer approval for the use of the park. Mr. Wadzinski suggested that if the Board approved the parade, they set a time limit for receipt of the certificate of insurance and route changes to allow sufficient time for police manpower to be assigned. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the parade, subject to insurance being filed with the Board by Thursday noon, June 24 and subject to coordination of the routes by the Police Department and the Bureau of Traffic and Lighting. It was noted that this approval by the Board of Works does not constitute approval of the use of Oliver Park and that approval should be obtained from the Park Board. REGULAR MEETING TRAFFIC CONTROL DEVICES APPROVED JUNE 21, 1976' Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the following installations: 1. No Parking on both sides of Prast Boulevard - (a) from Bendix west to Kentucky (6) from Bendix, east to first north -south alley ' (approximately 125 feet) 2. No Parking; both sides of 3100 and 3200 W. Ardmore, from Bendix to a point approximately 150' from the intersection. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installations were approved. RECOMMENDATION -`PETITION TO VACATE ALLEY SOUTH OF CALVERT STREET The Division of Engineering reported to the Board that they had reviewed the petition`of Fabricated Steel Products to vacate the north -south alley running south of Calvert Street and west of Main Street and have no objection to the vacation, subject to the existing utility easements. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and referred to the Area Plan Commission for their review and a public hearing. LETTER OF THANKS FROM PARK AVENUE NEIGHBORHOOD ASSOCIATION The Board received a letter from Donald Fisher, President of the Park Avenue Neighborhood Association, thanking them for their cooperation in the planning of their Tour of Homes and Ice Cream Social on June 6. They expressed their appreciation to the Board, Street�Commissioner, Park Superintendent, Traffic Department and Police Department for their cooperation. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board filed the letter and directed that copies be sent to the Departments mentioned. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried the meeting adjourned at 10:45a.m. Peter H. Mullen ATTEST: Patricia DeClercq, Clerk 1