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HomeMy WebLinkAbout06/14/76 Board of Public Works MinutesREGULAR MEETING JUNE 14, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday,,June 14, 1976 by President Rollin E. Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present.. MINUTES OF PREVIOUS MEETING APPROVED Mr. Farrand noted that the minutes of the previous meeting had been reviewed andohe made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - SALE OF CITY -OWNED REAL ESTATE This was the date set for receiving bids for the sale of city - owned real estate at 1219-1221 S. Lafayette and 922 E. Calvert Street. The following bids were opened and publicly read: 1219-1221 S. Lafayette Bid of Yarger-Blake - $547.75 Bid of Paul Grothaus - $537.00 Deputy City Attorney Georgia Luks advised the Board that both bids were equal to the offering price and that the high bid of Yarger-Blake could be accepted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board accepted the high bid of Yarger-Blake of $547.75 for the city -owned lot at 1219-1221 Ci S. Lafayette. The City Attorney's Office was directed to prepare a deed for final closing. 922 E. Calvert Bid of Irvin C. Crandell - $726.00 Deputy City Attorney Georgia Luks advised the Board that the bid is equal to the offering price and can be accepted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board accepted the sole bid of Irvin C. Crandell for the city -owned lot at 922 E. Calvert Street for a total bid price of $726.00. The City Attorney's Office was directed to prepare a deed for final closing FILING OF PETITION TO VACATE ALLEY - LA SALLE, INC. LaSalle, Inc., by its Attorney G. Burt Ford, files a petition to vacate the north -south alley west of Portage, between Kinyon and Bulla. The petitioner proposes to construct a branch banking facility if the vacation is granted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was referred to the City Engineer's Office for preliminary review and a utility check. REOUEST FOR TENT SERVICES - 215 N. JOHNSON The Board received a request from the Berean Seventh Day Adventist Church to erect a tent on their property during the months of July and August. Services would be conducted from 7:30 to 9:00 p.m. each evening. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Building Deprtment for preliminary review and recommendation. LETTER RE: BRICK STREET PATCHING The Board received a letter from Rollin E. Farrand, Director of Public Works, setting forth the policy of the City regarding brick street patching. The letter indicated that the policy would be to salvage existing bricks and repair street cuts with those bricks. Minor street repairs may not replace existing bricks REGULAR MEETING JUNE 14. 1976. because of the relatively small area involved. Mr. Farrand, indicated that the,cost to replace,an existing brick street is estimated between $20 and $30 per square yard while a new concrete pavement can be expected to cost between $7 and $10 per yard. He noted also the difficulty of finding construction workers skilled in laying bricks. Mr. Farrand explained to the Board that his letter was prompted by the interest of some Councilmen and other .citizens in preserving the brick street areas. Upon -motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed. CONTRACT APPROVED - MODEL CITIES SEWER SEPARATION PROJECT David A. Wells, Manager, Bureau of Design and Administration, reported to the Board that the contract documents for the Model Cities Sewer Separation Project have been signed by Loitz Brothers Construction Company, the Performance Bond and Payment Bond have been provided and the documents are now ready for Board approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the contract with Loitz Brothers Construction Co. for the Model Cities Sewer Separation Project at a total cost of $2,432,186.88 and filed the Performance Bond and Payment Bond. ACCEPTANCE OF VEHICLE FOR POLICE DEPARTMENT Chief Michael Borkowski submitted to the Board a letter from James Meehan offering to donate to the Police Department a 1965 Oldsmobile, Serial Number 335275M354279, for use by the Department by their investigative detail. Title to the vehicle was provided and Mr. Meehan stipulated that use of the vehicle be -restricted to the Police Department and, if at any time, they determine they no longer need it, title would revert to him. Mr. Mullen raised the question of the maintenance costs which might be incurred by the City in the acceptance of this vehicle. Mr. Farrand noted that the Police Depart- ment uses vehicles like this one in their work, because they are inconspicuous. Captain Kolber of the Police Department was present and said if it appeared it was going to cost a lot of money to operate this vehicle, they would not use it. Upon motion.made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the acceptance of the vehicle from Mr. Meehan for Police Department use. CHANGE ORDER APPROVED - CENTURY CENTER Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board Change Order No. 1 in Contract 025 for Century Center. Mr. McMahon explained that the change order is only to reflect a change of name for the contractor, from Bauer -Foster Corporation to Foster Flooring Corporation. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the change order was approved. ESCROW AGREEMENTS APPROVED - CENTURY CENTER Patrick M. McMahon, Manager of the Bureau of Public Construction, submitted to the Board escrow agreements with Century Center con- tractors. The agreements are similar to agreements approved by the Board last week and provide that the City put the retainage from the contracts into an escrow account so it draws interest., Escrow agreements with the following contractors were submitted: Koontz Wagner Electric Company, Inc., Foster Flooring Corporation, Flour City Architectural Metals and PPG, Inc. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the escrow agreements. 1 REGULAR MEETING JUNE 14, 1976 RIVER BEND PLAZA APPLICATIONS — Douglas Simpson, Director of River Bend Plaza, submitted to the Board the following applications with his favorable recommendation: 1. Nancy -Reynolds, Bicentennial Pagent Tickets - June 27. The application was marked "Display Only The Board tabled action°on the application and requested that Mr. Simpson be asked whether this -is to be a display booth -or a sales booth. 2. Citizens for Betty DeVoe - Booth for sale of balloons for fund-raising purposes - June 27. Ms. DeVoe is a political candidate. Mr. Brunner said free speech should be allowed on the Plaza with regard to any political candidate, but he said the matter of political fund raising is another matter. He suggested that guidelines for such activities be drafted and he made a motion that the application be referred to the City Attorney's Office for review with proposed guidelines to be submitted to the Board at their meeting next Monday, June 21, 1976. The motion was seconded by Mr. Mullen and carried. CORRECTION - NO PARKING INSTALLATION ON DOGWOOD Ralph Wadzinski, Manager of the Bureau of Traffic and -Lighting, informed the Board that there was an error made in the request approved last week for No Parking on Parkway. The request should read "Installation of No Parking on both sides -of Parkway, from v Dogwood to a point 100' north of Dogwood". Upon motion made by. Mr. Farrand, seconded by Mr. Brunner and carried, the correction was approved. REQUEST FOR BLOCK PARTY - WINSTON DRIVE The Board received a request from Mr. & Mrs. Vincent Papai to block Winston Drive, from Cabot to Hepler, on Sunday, June 27, 1976 from noon until 8:00 p.m, for an annual block party. Upon motion made by Mr; Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and= Lighting for review and recommendation. RERUEST FOR STREET LIGHTS - EAST EDISON, BETWEEN OAK RIDGE AND ROSEMARY Councilman Roger Parent requested that the Board give priority to the installation of street lights on East Edison, between Oak Ridge and Rosemary. Mr. Farrand noted that the Bureau of Traffic and Lighting is now in the process of preparing a comprehensive report on all new lighting recommendations and Councilmen are being asked to submit their requests. He made a motion that this request be referred to the Bureau of Traffic and Lighting for inclusion in the report. Mr. Brunner seconded the motion and it was carried. REQUEST FOR CURB REPAIRS - NORTH SIDE OF JEFFERSON, FROM EDDY EAST Councilman Roger Parent submitted a request to the Board on behalf of the First Christian Church for the restoration of .curbs along the north side of Jefferson Boulevard , from Eddy Street east for about one -quarter of a block. The church plans to beautify the parkway and a restored curb is necessary for maintenance of the parkway. Mr. Farrand noted that the only money presently available for curb repairs is from Community Development funds and said HUD is placing strict guidelines on how this money can be used. He made a motion that the request be referred to the Division of Engineering for review and recommendation. The motion was seconded by Mr. Mullen and carried. REGULAR MEETING JUNE 14, 1976 REQUEST FOR CONSTRUCTION OF PWIP FROM JEFFERSON PARKING GARAGE The Board received a letter from Councilman Roger Parent requesting that a previously requested ramp from the Jefferson Street Parking Garage to the Sherland Building be constructed immediately. Mr. Farrand reported that a purchase order has been written for the construction of the ramp and work can be started promptly. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried., the letter was ordered filed. REQUEST RECEIVED FOR SPEED LIMIT CHANGE ON PRAIRIE AVENUE The Board received a request from Councilman Kopczynski that a 30 mile speed limit be posted on Prairie Avenue, west of Olive Street to the bypass and that City Limits signs be posted at the new city. limits at the bypass. David Wells, Manager of the Bureau of Design and Administration advised the Board that this section of Prairie Avenue was inadvertently omitted from the two annexation ordinances involving this area. One ordinance listed a legal description beginning at the north right of way line of Prairie Avenue and the second ordinance showed a legal description beginning at the south right of way line of Prairie Avenue, thus excluding the street from the ordinances. 11r. Farrand also noted that the street is State Road 23 and is under the jurisdiction of the Indiana State -Highway Commission. Any change'ain the posted speed limit would need the approval of the State.The present speed limit is 45 miles per hour. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for immediate contact with the State Highway Commission regarding the reduced speed limit. A report will be made to the Board. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of June 7 through 11 was received. The report indicated 9 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. R & S 85 BID SIGNED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that the City has been informed of the approval of the funding for R & S 85, the intersection work to be done at Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mali. Bid award was made previously, subject to approval of the funding. The Board signed the bid with Morse Electric Company, the low bidder for the project, in the amount of $21,764.15 and contract documents will be prepared and submitted for signature. REQUEST TO BLOCK FRA4KLIN STREET APPROVED A request from the Gates Chevrolet Company to block Franklin Street, from Western Avenue to Wayne Street, on June 17, 18 and 19 was submitted to the Board along with the recommendation of Ralph J. Wadzinski, Manager.of the Bureau of Traffic and Lighting, that the request could be approved subject to the following conditions: 1. The City be reimbursed for lost parking meter revenue at $2.00 per day per metered space. 2. The City be indemnified. 3. Off -duty police be provided 4. A clear aisle be kept open for emergency vehicle access. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the recommendation was approved. REGULAR.MEETING JUNE 14, 1976 PARKING METED. CHANGES APPROVED, Ralph J. Wadzinski Manager of the Bureau.of Traffic and Lighting, recommended.to the Board'tfie following parking meter changes: 1. Change meter,#1 on 200 North Main Street (first meter on the west side of Main, north of Colfax) from a one hour to a 12 minute meter. 2. Remove meter #1 on 100 North Main (first meter on the west side of Main, north of Washington) and install two 12 minute meters. 3. Replace meter #6 on 100 W. Jefferson (first meter west of mid -block alley) from a one hour meter to a 12 minute meter. Mr. Waclz'inski indicated these changes were made following requests from area merchants for green curb installations. There was a discussion regarding the number of twelve -minute meters presently in existence. Mr. Farrand said Mr. Wadzinski could supply the Board with the number of twelve -minute meters. It was noted that these meters require a deposit of one cent for the twelve minutes. It was suggested that a change in the rate might be considered, possibly twelve minutes for a nickel. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation for meter changes was approved and the Board requested that Mr. Wadzinski be asked to report to them on the number of twelve - minute meters now in operation. TRAFFIC CONTROL DEVICES APPROVED 'Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board requests for installation of the following traffic control devices: A. Revise Yield Sign to Stop Sign at the northwest corner of Garden Lane at Sample Street. B. Revise Yield Sign to Stop Sign, Northwest corner of Parkway at Sample. C. Revise Yield Signs to Stop Signs on Birchwood at Sample D. Revise Yield Sign to Stop Sign, southeast corner of Fairway at Sample E. Revise Yield Sign to Stop Sign, Southeast corner on Gladstone at Sample F. Revise Yield Sign to Stop Sign, Southeast corner on Edison at Sample The recommendation noted that these changes are required because of inadequate sight distance. Mr. Brunner asked if this was the same situation as the requests of last week where high shrubbery caused a visibility problem. Mr. Wadzinski explained that these installations are all in the are of Belleville Park but are not just caused by shrubbery, but a combination of fences, trees, hedges, shrubs, etc. which were, in some cases, small when put in by the developer but are now big enough to diminish sight. Mr. Farrand said he would request that the area be checked for any zoning violations by the Building Department. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the traffic control devices listed above were approved and the Building Department will be asked to check the area for any zoning violations. REGULAR MEETING JUNE 14., 1976 There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:45 a.m. Rollin E. Farrand T o s unne r. P er Mul en ATTEST: Patricia DeClercq, Cleft 1