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HomeMy WebLinkAbout06/07/76 Board of Public Works MinutesREGULAR MEETING JUNE 7, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, June 7, 1976 by President Rollin E.. Farrand with Mr. Farrand, Mr•. Brunner and Mr Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Brunner reported that he had reviewed the minutes of the June 1 meeting and he made a motion that the minutes be approved as submitted. Mr. Farrand seconded the motion and it was carried. Mr. Farrand noted that a special meeting was held on June 2, 1976 to approve a lease agreement with the South Bend Civic Theatre for old Fire Station No 6, 701.Portage Avenue.. He made a motion that the minutes of the special meeting be approved as submitted. The motion was seconded by Mr. Mullen and carried. HOMELAND SANITARY SEWER PROJECT CONTRACT APPROVED The construction contract with H. DeWulf Mechanical Contractor for the Homeland Sanitary Sewer Project was submitted to the Board. H. DeWulf submitted the low bid on the project, in the amount of $39,321.00 and that bid was accepted by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the contract was approved and signed by the Board. The Performance Bond for the project was, upon motion made by Mr. Farrand, seconded by Mr. Farrand and carried, approved by the Board. FIREWORKS DISPLAY APPROVED - AYR-WAY STORE Ayr -way Store, 501 N. Hickory Lane, submitted a request to the Board for a fireworks display on July 3,. 1976. They have received a permit from the State Fire Marshall and approval from the South Bend Fire Department. The required Certificate of Insurance has been posted with the Board. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried, the display was approved. DISPOSAL OF POLICE BOMB TRUCK APPROVED The Board received a recommendation from Chief Michael Borkowski that the bomb truck used by the Police Department is obsolete and can be disposed of. Chief Terry said the vehicle was originally from the Fire Department and -was not being used, so it was converted into a bomb truck. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried, the Board authorized the advertising for bids for disposal of the truck. ATTENDANCE AT CONFERENCE APPROVED - FORREST R. WEST The Board received a request from Forrest R. West that he be allowed to attend the 61st Annual B.O.C.A. Conference in Atlanta, Georgia June 12 through 18. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the request. There was a discussion regarding reports following attendance by City employees at various conferences and the Board directed that Mr. West be asked to submit a written report when he returns from the conference and that he appear before the Board to give them a brief report on information obtained from attendance at the conference. CENTURY CENTER ESCROW AGREE14ENTS APPROVED Patrick M. McMahon, Manager of°the Bureau of Public Construction, submitted to the Board escrow agreements with contractors doing work on Century Center. Mr. Farrand explained that the agreements provide that the City put the retainage from the contracts into an escrow account so it draws interest. Escrow agreements with the following contractors were submitted for approval: 19 REGULAR MEETING JUNE 7, 1976 O'Neal Trucking Company, Haven-Busch.Company, Art Mosaic & Tile Company, Harold J. Becker Co., Inc. for Contract 010, 011, and 013, Slatile Roofing & Sheet Metal Co., Inc., Miller Steel & Supply Company, Inc., Interstate Glass Company, Builders Enterprise Corp., Economy Elevators, Inc., Slutsky-Peltz Plumbing & Heating, Inc.,Edward J. White, Inc. for Contract 040 and 041, David E.. McDaniel Co., Inc. and Indiana Electronic Company, Inc. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the escrow agreements.were approved. REQUEST TO SCRAP VEHICLE APPROVED James Meehan, Manager of the Bureau.of Vehicle Maintenance, reported to the Board that City Vehicle #612, formerly assigned to the Department of Public Safety, was totalled in an accident last year and has been used for scrap parts. He recommended that the vehicle be scrapped. Upon motion made by.Mr. Farrand, seconded by Mr. Mullen and carried, the Board declared City Vehicle #612 to be scrap and directed Mr. Meehan to proceed with the disposal of the vehicle. TAXI LICENSE APPROVED - FREDERICK JACKSON A hearing on the Taxi License application.of Frederick Jackson to was set for today. Mr. Jackson was present as was Attorney 0 Richard Doyle representing Mr. Jackson. Mr. Mullen said the Board �.,.a had tabled action on the application so that Mr. Jackson could present them with information in support of his application. Mr. CYO Brunner said the primary concern of the Board in this matter was the past criminal record of Mr..Jackson. He asked Mr. Jackson if he had any recent felony offenses. Mr. Doyle responded that there have been no offenses for the past eight years. He said the record goes back to 1968. Mr. Brunner asked Mr. Jackson.if he was on probation at the present time. Mr. Jackson answered."No". Mr. Brunner asked Mr. Doyle if he was vouching for Mr. Jackson at this time. Mr. Doyle said he was here as Mr. Jackson's lawyer. He said Mr. Jackson has had a serious problem finding employment. Mr. Brunner asked Mr. Jackson where he was last employed. Mr. Jackson said he worked.for the City of South Bend, in .the Sanitation Department. Mr. Mullen asked Mr. Jackson if he owned a cab.. Mr. Jackson said he did not. He said he planned to apply.to drive for a local cab company if his license was granted. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried, the Board approved the taxi license application of Frederick Jackson. CENTURY CENTER CHANGE ORDER APPROVED Patrick 11. McMahon, Manager of the Bureau of Public Construction, submitted to the Board.Change Order No. 1 in Contract 014 with Miller Steel & Supply Company, Inc., for Century Center. The change order is a decrease in the contract of $1,650.00, resulting from the deletion of an unnecessary asphaltum coating on the back of door frames. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the Change Order. APPLICATIONS APPROVED -.ETHNIC FESTIVAL Applications for the Ethnic Festival to be held on July 3, 4 and 5 were submitted to the Board with the favorable recommendation of Douglas Simpson. The following applications were received for display booths only: Jennie G. King, Big Brothers/Big Sisters, YWCA of St. Joseph County, Don Tarwer, Daniel Smith, Samuel Shapiro, Mrs. Q. C. Krziza, Inter -Agency Council on Smoking and Health, Junior League of South Bend, South Bend Public Library, and the., Housing Allowance Office. Mr. Brunner raised the question of REGULAR MEETING JUNE 7, 1976 whether some of these display booths were in keeping with the ethnic spirit of the Festival and asked 11r. Simpson if guidelines could be drawn up so that all booths on the Plaza during the Festival could be consistent with the ethnic theme. Mr. Simpson said this had not been questioned in the past -and said the Bicentennial Committee, sponsors of the Festival, hasabeen.advised of all booth applications and has not questioned the type of booths. Mr. Brunner said he would recommend that, prior to next year's . Ethnic Festival, guidelines should be adopted which would set forth the type of booth and display material which would be acceptable. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the display booth applications were approved. The following non-food merchandise sales booth applications and food booth applications were submitted to the Board with the favorable recommendation of.11r. Simpson. Bitsy Gaume, Daughters of the American Revolution, Dorothy Boynton, James Vlahantonis, John Adams Band Boosters, Sharon Kinzie, Aphrodite Pappas, American Lung Association, Paula Gonzales, CEntral Polish.American Organization, Ukrainian Youth Organization, Jim Puzello, Bill Miner, Mrs. Janet Doolittle, John A. Docherty, Jr., Delta Sigma Theta Sorority, Tillie Arch, James LeDow and LaSalle Park Senior Citizens. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and ca-ried, the appli cations were approved subject to the filing of Certificates of Insurance. BOND APPROVED -TROY M. CITTER Ray S. Andrysiak,,Bureau of Engineering,,reported to the Board that a contractor's bond for Troy 11. Citter had been properly executed and could be approved to 5/26/77. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bond was approved to the date listed. STREET LIGHT OUTAGE REPORT -FILED The Street Light Outage Report for the period of June 1 through 4 was received. The report contained 16 outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the.report was ordered filed. PROJECT COMPLETION AFFIDAVIT APPROVED - FLORAL PLACE SEWER A Project Completion Affidavit for the Floral Place Sewer, a private sewer construction, was submitted to the Board by the Bureau of Design and Administration. Mr. Wells advised the Board that this work was done according to City specifications at the expense.of the property owner. The work has been inspected. The owner did not file a maintenance bond for the project and request that it be accepted by the,City. The term of any Maintenance Bond has now expired and the City is requesting that the Completion Affidavit be approved by the Board in order to close the file. Mr. Wells indicated that the owner has now been declared by the court to be insolvent. The construction was done by Armco Construction Company. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board, approved the Project Completion Affidavit for the Floral Place sewer. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the following traffic control devices. Yield Sign revised to Stop Sign - On Dogwood at Mayflower Yield Sign revised to Stop Sign - On Sylvan Lane at Dogwood Stop Sign - on Greenview at Silver Lane Stop Sign - on Barberry at Meadow Lane No Parking - Both sides of Parkway, from Dogwood to a point 100 Ft. north of Parkwood Stop Sign - on Drive from Bellevue Park at Meadow Lane Stop Sign 0 On Park Way at Dogwood aa µµ,, 9 mod' 2 REGULAR MEETING JUNE 7, 1976 Stop Sign on Garden Lane atDogwood Mr. Farrand said.that these installations are all in the vicinity of Belleville Park and said Mr. Wadzinski was recommending the installations after making a check of the area to observe the increased vehicular and pedestrian traffic generated by the park. Mr. Brunner noted that some of the installations were being requested because of a visibility problem with shrubbery and he asked if this might indicate there were zoning violations. He said there are zoning restrictions regarding the height of shrubbery. Mr. Farrand said he would recommend that:the Board approve the installations and he would refer those locations where it is indicated there is a visibility problem caused by shrubbery to Forrest R.. West for an investigation .to see if there are zoning violations. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the traffic control device installations and referred those locations with a visibility problem to Mr. Farrand for investigation.by,the Building Department. MODEL CITIES SEWER SEPARATION PROJECT APPROPRIATION APPROVAL David Wells, Manager: of the Bureau of Design and Administration, advised the Board that the State Board of Accounts has approved the funding for the Model Cities Sewer Separation Project. Contracts will now be submitted to Loitz Brothers.Construction Company, low bidders on the project, for their signature before they are brought to the Board for approval. Mr. Wells also CYO advised the Board that a pre -construction conference will be held in South Bend on June 12, 1976. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried the meeting adjourned at 10:55 a.m. ATTEST: 4, -& �. 6 g, , Patricia DeClercq, Cl rk