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HomeMy WebLinkAbout06/01/76 Board of Public Works MinutesJ. REGULAR MEETING JUNE 1, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 1, 1976 by President Rollin E. Farrand with Mr. Farrand,.Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the May 24 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Farrand seconded the motion and it carried. Mr. Farrand reported that a special meeting was held on May 25 to approve the agreement with the Indiana State Highway Commission, unamended, for improvements at sixteen intersections in South Bend. Mr. Farrand said he had reviewed the minutes of the special meeting and he made a motion that they be approved as submitted. Mr. Mullen seconded the motion and it was carried. LEASE WITH SOUTH BEND CIVIC THEATRE TABLED A lease agreement with the South Bend Civic Theatre for old Fire Station No. 6 at 701 Portage Avenue, was submitted to the Board. Deputy City Attorney Georgia Luks reviewed the lease and recommended that revisions be made before it is approved by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the lease agreement was tabled for revision and will be acted upon by the Board at a special meeting on Wednesday, June 2. U Cr PETITION FILED TO VACATE NORTH -SOUTH ALLEY SOUTH OF CALVERT STREET W Fabricated Steel Products, Inc., by their Attorney Timothy Woods, file their petition to vacate the north -south alley south of Calvert Street, between Main and Michigan Streets. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Design and Administration for' preliminary review and utility checks. BID ACCEPTED - POLICE DEPARTMENT TRANSCEIVERS The Board received a recommendation from Chief Michael Borkowski requesting acceptance .of the Meade Electric Company bid of $15,750.00 for fifteen G. E. portable transceivers for the Bureau of Police. Chief Borkowski's recommendation stated that the bid meets all specifications listed. He said the bid received from.R. C. A. was lower for transceivers, per unit, but would necessitate the purchase of optional equipment costing far more to make the R.C.A. system operational. Chief Borkowski said he appreciated the desire of R.C.A. to bid and understood that the Communications Bureau would like to try R.C.A. equipment to evaluate its performance. Chief Glenn Terry was present and advised the Board that if the bid of R.C.A. was accepted, it would require optional equipment of $243.25 per transceiver to make them operational. Chief Terry said the Department is now using G. E. equipment. They are hopeful that they can try some R.C.A. units on a limited basis to determine how they will work out and if they will reduce down time. Mr. Harry Laswell, representing R.C.A., said the Board was bidding this equipment in such a restrictive way that only G. E. could bid. He said R.C.A. put a lot of time into preparing a good bid for the City and said if their bid is not accepted, it is doubtful that they will bid again. Mr. Brunner asked Chief Terry if the R.C.A. bid met specifications and Chief Terry said it did, but it would require optional equipment to charge the transceivers. Chief Terry said the specifications noted the fact that equipment bid must be compatible with existing Police Department equipment. Mr. Laswell said the department could purchase a wall mounted charging unit and use these 15 transceivers for beat patrol officers and -not in the cars. I-fr. Brunner asked Chief Terry if they could purchase the R.C.A. equipment and use it in this fashion. Chief Terry said this would create administrative problems in the assignment of radios. �J , REGULAR MEETING JUNE 1_ 1916 Chief Terry said it is hoped that the Uepartment budget will allow for the purchase of some R.C.A. equipment to be used'on an experimental basis. He noted -that there has been some problem with the G.=E. equipment in the cars and an Engineer from G. E. is trying to work out a solution. Mr. Farrand said he had reviewed the specifications and they are clear and the Board could not justify accepting a bid that did not comply with the project specifications. Mr. Farrand said there are other Departments'of the City where the bid specifications must stipulate that equipment bid must be compatible with existing materials and said this is often.the cast with items bid for the Wastewater Treatment Plant. He said the Board had noted Mr. Laswell's comments on behalf dwould workwith the Police fthe oR. bid and they ir e well taken. Mr. Farrand said the Boar Depart- ment in developing the specifications for future bid requests. Mr. Farrand then made a motion to approve the recommendation of Chief Borkowski to accept the Meade Electric Company bid of $15,750.00 for fifteen portable transceivers. Mr. Mullen seconded the motion. Gene Evans of the Civic Planning Association asked whether the Board could reduce the quantity purchased under this bid and then purchase some R.C.A. units on an experimental basis. Chief Terry noted that some other City departments might be purchasing portable radio units and might be able to give the Police Department a testing ground for the R.C.A. units. Mr. Farrand said several other City departments use mobile radio units. The question was called and the motion carried. NOTIFICATION OF CHANGE IN POLICE VEHICLE FLEET Chief Michael Borkowski advised the Board that Mechanic #664.had been totaled and an insurance settlement in the amount of $2887 has been received. Title to the vehicle has been transferred to the insurance company and Chief Borkowski requested that this vehicle be removed from the Police Department vehicle list. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the notification was ordered filed. REQUEST FOR CANOPY AT 423 N. MICHIGAN STREET APPROVED CONDITIONALLY The Board received a request from the Sheraton Motor Inn for the construction of a canopy to extend six inches over the public sidewalk at their location at 423 N. Michigan Street. Forrest R. West, Building Commissioner, recommended to the Board that approval be granted. Mr. Farrand noted that the installation would require approval of the Indiana State Highway Commission. Upon motion made by Mr. Farrand, seconded to apprer and oval the Indiana,the StateBoard approved the request, j Highway Commission. RE UEST FOR TEMPORARY STRUCTURE APPPROVED--709 N. NILES The Board received a request from A. B. Dick and Company to construct a temporary structure at their location at 709 N. Niles Avenue. The request was recommended favorably by Forrest R. West.. Mr. Farrand made a motion that the Board approve the°temporary structure for a period of two years from this date. The motion was seconded by Mr. Mullen and carried. RESOLUTION NO 16 ADOPTED - SALE OF OBSOLETE FIRE EQUIPMENT A resolution authorizing the sale of obsolete fire equipment at the River Bend Plaza Garage Sale on June 5 was submitted to the Board. Mr. Brunner asked Assistant Chief William Diedrich if any items on the list of items to be sold were valued at more than $400. Chief Diedrich said, to his knowledge., there was nothing on the list which would be valued at more than $400. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: 1 An,> w k .�;" . i REGULAR 14EETING JUNE 1, 1976 RESOLUTION NO, 18, 1976 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend, Indiana, that certain equipment belonging to the Fire Department is obsolete and no longer needed for the purpose for which it was intended, and WHEREAS, Chapter 186, Acts of 1967 of the Indiana General Assembly permits the sale of personal property no longer needed or obsolete, NOW, THEREFORE, BE IT RESOLVED that said equipment as shown on the attached list is obsolete and no longer needed. BE IT, FURTHER, RESOLVED that said equipment be sold at public auction on Saturday, June 5, 1976 at 1:00 p.m. at the Colfax Parking Garage, Colfax and Main Streets, South Bend, Indiana. Adopted this lst day of June, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen. ATTEST: s/ Patricia DeClercq, Clerk Approved this 2nd day of June, 1976. s/ Peter J. Nemeth, Mayor City of South Bend, Indiana Attachment: 18 Kodak Slide Trays 1 35 mm. Filmstrip Projector 1 VM Tape Recorder Model #710=A Serial #244098 1 16 mm. Film Editor 1 Graflex Print Viewer 4 Plastic Containers 1 Compass-Automatic.Pilot Directional Gyro 1 Aluminum Door Aluminum Tile Molding 1 Floor Fan 1 Time Stamp (Simplex) 2 30' ladders for back of truck 1 stove vent (electric) 10 MM resuscitators BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, recommended to the Board that the following bonds were properly executed and could be approved: Excavation Bond for Valley Cablevision to 8/24/76 Excavation Bond for Associates Sales and Service Co., Inc. tO 5/27/77 Contractor's Bond for Wilton F. Sevmore to l/1/77 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bonds were approved to the dates listed. JUNE 1, 1976 REGULAR MEETING RECOMMENDATION APPROVED - PARKING RATE CHANGES —RESOLUTION NO 17 The following recommendation was received by the Board: "To: Board of Public Works June 1, 1976 From: Peter H. Mullen, Controller Subject: Parking Garage Rates On Monday, May 17, 1976, the South Bend Common Council took the official position of supporting the recommenations of the South Bend Parking Facilities Commission. The Study commission's position is as attached in Allen C. Bloomquist;s letters dated April 23 and May 27, 1976 to the Common Council, Mayor Peter J. Nemeth and the Board -of Works. We concur with the Council's recommendation of supporting the recommendations of the South Bend Park-ing Facilities Study Commission. We recommend that approval be given of these new rates to be proposed to the Common Council in the form of a resolution as soon as possible. s/ Peter H. Mullen Rate changes to be recommended are as follows: Flat Lot - Western and St. Joseph - monthly rate of $11.00 Flat Lot - referred to as the "hole" - monthly rate of $12.00 Flat Lot - at Main and Colfax - monthly rate of $12.00 Flat Lot - at Washington and St: Joseph - monthly rate of $14.00 Flat Lot - at Washington and Michigan - monthly rate of $14.00 Monthly rate at the Jefferson Street Parking Garage to be $23.00 per month. Hourly rate at the Jefferson Street Parking Garage to be: One hour or less One to two hours Two to three hours Three to four hours Four to five hours Five to six hours Six to seven hours Seven or more hours one calendar day $ .35 $ .50 $ .65 $ .80 $ .95 $1.10 $1.25 $1.35 Maximum Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation of Mr. Mullen was approved and the Clerk was directed_. to prepare a resolution to be filed with the Common Council for approval of the recommended rate changes. STREET SERVICES APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of Dora Lottie to conduct Street Services at Napier and Chapin Streets during the month of June from 4:00 p.m. to 6:00 p.m. on Tuesdays and Thursdays. Mr. Wadzinski.said he discussed the matter with Captain Sweitzer of the Police Department and they concur that approval can be given with the stipulation that there be no obstruction of pedestrian or vehicular traffic in the area as a result of the=services. Upon motion made by Mr. Farrand, seconded by Mr. Brunner, and carried, the recommendation was approved. REGULAR MEETING JUNE 1, 197E CLOSING OF 600 W. LA SALLE ON JUNE 12 APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had investigated the request of the Combined Democratic and Civic Club of St, Joseph County to close the 600 block W. LaSalle from 4:00 p.m. to`6:30 p.m. on Saturday, June 12. The Police Department and Mr. Wadzinski concur that approval can be given, provided the required liability insurance is filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation was approved subject to the filing of proper indemnity insurance. SHRINE CLUB MINI -CIRCUS PARADE APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the Shrine Club to hold a Mini -Circus Parade on Saturday, June 12 had been reviewed. He conferred with Captain Sweitzer and they recommend the parade be approved, beginning at 10:00 a.m, and going from the Morris Civic Auditorium south on River Bend Plaza to the Robertson's block. Mr. Wadzinski recommended that there be no parking on.the Super - graphic blocks on Saturday morning for the safety of the spectators: Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the parade was approved and the Board eliminated parking in the Supergraphic blocks on Saturday morning, June 12 until the conclusion G of the parade. STOP--BIGNSAPPROVED - BOLAND DRIVE AT FOUNDATION AND BENDIX The Bureau of Traffic and Lighting recommended approval of the installation of stop signs on Boland Drive at Foundation Drive and Boland Drive and Bendix'Drive, both of which are tee intersections. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the requests were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of May 22 through 28 was received. The report indicated 16 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. CHANGE ORDER NO. 3 APPROVED - ISLAND PARK Patrick M. McMahon, Manager of the Bureau of Public Constructio}1, submitted to the -Board Change Order No. 3 in Island Park. The change order increases the contract by $1,815.00 and reflects changes and modifications requested by Mr. McMahon and the Architect. Mr. Farrand made a motion that the Change Order be approved. The motion was seconded by Mr. Mullen and carried. REQUEST TO PURCHASE CITY-OWNED'PROPERTY RECEIVED The Board received a request from Mr. & Mrs. Donald Kintner expressing an interest in purchasing.the city -owned lot at 923 E. Bowman Street and from Anthony Green expressing an interest in purchasing the city -owned lot at 217 N. Walnut: Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the requests were referred to the Department of Engineering and the Department of Redevelopment for a review of the properties to see if they should be retained for any purpose. z REGULAR MEETING JUNE 1, 1976 TAXI LICENSE APPLICATION DENIED ROBERT KLOPENSTINE The Board received a recommendation from Peter H. Mullen, City Controller, that the application of Robert Klopenstine for a Taxi License had been reviewed and he recommended the application be denied. Upon motion made by Mr. Farrand, seconded,by Mr. Mullen and carried, the Board'approved the`recommendation and denied the application. TAXI LICENSE APPLICATION TABLED - FREDERICK JACKSON The Board received a recommendation from Peter H. Mullen, City Controller, that the application of Frederick_ Jackson for a Taxi License be tabled until next Monday, June 7 and that Mr. Jackson be asked to appear before the Board to give them information in support of his application. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation was approved and the application was tabled until June 7, 1976. APPRAISAL OF PROPERTIES ORDERED Mr. Farrand advised the Board that city -owned properties at 719 E. Wenger Street and 703 N. Frances Street have been declared not needed by the Board of Public'Works by resolution and that resolution received the concurrence of the Common Council. The properties are now ready for appraisal. Upon"motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board directed that the appraisal of the properties be ordered. FILING OF LETTER RE: MODEL CITIES SEWER SEPARATION PROJECT The Board received a letter from Stephen J. Havens of the Department of Housing and Urban Development in Indianapolis stating that the Department concurs in the proposed award of the'contract for the Model Cities Sewer Separation Project to Loitz Brothers Construction Company Farrand, de secondedtotal bid pbycMr. Mullene of 2and6carrried, the.88. Upon letter tion a letterwas by Mr. Faa, ordered filed. There being no further busitess to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:50 a.m. ATTEST: Patricia DeClercq, Cler oOin�Farrand 1