Loading...
HomeMy WebLinkAbout05/24/76 Board of Public Works MinutesREGULAR MEETING MAY 24, 1976 A regular meeting of the Board of Public Works wasconvenedat 9:30 a.m, on Monday, May 24, 1976 by President Rollin Farrand, with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. Mr. Brunner introduced Georgia Luks to the Board and noted that'she will be the Deputy City Attorney assigned to the Board of,Public Works to replace Mr. Stanley, who is resigning. MINUTES OF PREVIOUS MEETING APPROVED Mr. Farrand noted that the minutes of the May 17 meeting of the Board had been reviewed and he made a motion that they be accepted as submitted. The motion was seconded by Mr. Brunner and carried. Mr. Farrand reported that a special meeting was held on Tuesday, May 18, 1976 to approve an agreement with the Indiana State Highway Commission for improvements at 16 intersections. Mr. Farrand said he had reviewed the minutes of the special meeting and he recommended approval as submitted. The motion was seconded by Mr. Brunner and carried, POLICE DEPARTMENT BICYCLE AUCTION APPROVED Chief Michael Borkowski requested permission of the Board to hold an auction of unclaimed bicycles by the Police Department,on Saturday, June 5, 1976 at 1:00 p.m, at the Colfax Parking Garage. Proceeds from the sale will go into the Police Pension Fund as provided by state statute. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved. AUCTION OF UNCLAIMED PROPERTY APPROVED Chief Michael Borkowski requested permission of the Board to hold an auction of*unclaimed property other than bicycles, which has been held by the Police Department for more than six months. The sale would be held at the Colfax Parking Garage on Saturday, June 5, 1967 immediately following the bicycle auction. Receipts from this auction would be deposited in the City General Fund. Mr. Mullen asked what kinds of property were involved and Chief Terry said anything which has been turned over to the Police Department as found or stolen which has not been claimed. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was approved. NOTIFICATION OF VEHICLE TRANSFERS Chief Michael Borkowski submitted to the Board the following list of changes to be made on the Police Department vehicle list, reflecting new cars and cars from the Police Department inventory which are to be reassigned. Mechanical #677 and 695 have been transferred to the Board of Public Works and should be removed from the Police Department inventory. Mechanical #633, 638, 675, 678, 695, 725, 726, 727, 728 and 729 have been assigned to new cars purchased. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried,•the letter was ordered filed. REQUEST TO BLOCK 600 BLOCK W. LA SALLE ON JUNE 12 RECEIVED The Board received a request from the Combined Democratic and Civic Club of St. Joseph County to block the 600 block W. LaSalle Street on Saturday, June 12 from 4:00 p.m, to 6:30 p.m. The Indiana Conference on Black Politics will be held that day and, following the meeting, a reception and cook -out will be held at 620 W. LaSalle. Chief Borkowski transmitted the request to the Board with his report that he had reviewed the request and could foresee no problems. Sgt. Edward Scott of the Police Department will be in charge of security. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. I� "i. REGULAR MEETING MAY 24, 1976 BID ACCEPTED - BUREAU OF STREETS TRUCK The Board received a recommendation from Joseph Gawrysiak, Street Commissioner, that the low bid of Shamrock Ford, Inc, be accepted for a 1976 heavy duty single axle dump truck, at a total bid price of $9,475.78. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation to accept the low bid of Shamrock Ford, Inc. was approved. BID ACCEPTED - BUREAU OF SOLID WASTE CAB AND CHASSIS Rollin E. Farrand, Director, Department of Public Works, recommended to the Board that the sole bid received for a gasoline -powered cab and chassis for the Bureau of Solid Waste be accepted. The only bidder was Shamrock Ford, Inc. and their bid was for $11,709.90., with a trade-in allowance of $600.00, making their total net bid $11,109.90. Mr. Farrand said it has been determined that the City will not purchase a packer at this time. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board accepted the low bid of Shamrock Ford, Inc, for one gasoline -powered cab and chassis at a net bid of $11,109.90. BID ACCEPTED - TIRE REPAIRS The Board received a report from James Meehan, Manager of the Bureau of Vehicle Maintenance that the only bid received for tire repairs for City Vehicles from Singer General Tire Company had been reviewed and found in order and conforming to specifications. Mr. Meehan recommended that a contract be awarded to Singer General Tire Company. Mr. Mullen noted that the bid for tire repairs was quite detailed and asked Mr. Meehan if a procedure could be established to make sure that billings received agree with the bid price list. Mr. Meehan said he would see that this was done. Upon motion made by PZr. Farrand, seconded by Mr.. Brunner and carried, the Board accepted the low and only bid of the Singer,General Tire Company for tire repairs for City vehicles from June 1, 1976 through May 31, 1977. BID ACCEPTED - CAR WASHES James Meehan, Manager of the Bureau of Vehicle Maintenance, reported to the Board that bids for car washes for City vehicles had been reviewed and both the Comet Car Wash bid and the Hi -Speed Auto Wash: bid meet the specifications. The bid of the Waggoner Fuel Company indicated that they cannot accommodate police units with roof mounted accessories and these comprise the bulk of car washing requirements. Mr. Meehan said, since the.goal of the bid advertising was to obtain better control in car washing and to eliminate unnecessary crosstown travel, he was recommending acceptance of both the Comet Car Wash and Ili -Speed Auto Wash bids. He said it should be noted that only Comet Car Wash submitted a bid for wet wash only and this will require some crosstown travel. Mr. Mullen said.this matter has been given much consideration and a directive will be issued today from the City Controller's Office advising all City employees who have a car or truck assigned to them on a twenty-four hour basis that they will be responsible for their own car washes. This policy will not apply to police and detective cars. Mr. Mullen said it is estimated that, when an employee is assigned a vehicle on a twenty-four hour basis, this amounts to a fringe benefit of $1500 to $2000 per year and the employee should be willing to assume the responsibility for the car washes. He said this policy could result in a savings to the City of $3500. In response to a question regarding the number of vehicles assigned to emplovees,.Mr. Mullen said the bid request was based on 200 cars, of which 80 are police or detective cars, so there are approximately 120 vehicles assigned to employees on a twenty-four hour basis. Mr. Mullen said he is also recommending that only every third car wash for a police vehicle be a full service car wash, with the other two of the three being wet wash only. Mr. Farrand made a motion that the recommendation of Mr. Meehan to accept the bids of both Comet Car Wash and Hi -Speed Auto Wash be accepted. The motion was seconded by Mr. Brunner and carried. REGULAR MEETING _- MAY 24, 1976 COPIES OF CIVIC CINEMA PRESENTED TO THE BOARD Gene Evans, Director of the Civic Planning Association, presented copies of the 1976 edition of Civic Cinema, the publication of the Planning Association, to the members of the Board. Board members thanked Mr. Evans for the book which, -they indicated, is most informative. REQUEST TO BLOCK LELAND AVENUE ON JUNE 6 RECEIVED The Board received a request from the Park Avenue Neighborhood Association to block Leland Avenue, from Portage to Lindsey,.on Sunday, June 6, in connection with an ice cream social to be held. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. CHANGE ORDER NO. 1 APPROVED - AIRPORT INDUSTRIAL PARK, CONTRACT TWO Change Order No. 1 in Contract Two for the Airport Industrial Park was submitted to the Board with the favorable recommenation of Patrick McMahon, Manager of the Bureau of Public Construction. The change order increases the contract by $45,000 for additional railroad track and an electrical power system. The changes were made at the request of the Industrial Foundation to add to the salability of.the properties north of Boland Drive. Mr. Farrand made a motion that the change order be approved. Mr. Brunner seconded the motion and it carried. REQUEST TO ELIMINATE PARKING IN SUPERGRAPHIC AREA APPROVED - MAY 29 Joseph Zakas of the Charismatic Conference and Douglas Simpson, Director of River Bend Plaza, were present. Mr. Simpson advised the Board that, in connection with the Charismatic Conference to be held on Saturday, May 29, Mr. Zakas is requesting that parking be eliminated from the two supergraphic blocks to allow for the set-up and feeding of the conference participants. They would be out of the area by 3:30 p.m. Mr. Farrand asked whether the downtown merchants have been contacted regarding the elimination of parking. Mr. Simpson said he had not talked to anyone from the Downtown Council, but he said the Charismatic Conference will bring 6,000 people into the downtown area on a Saturday afternoon and this should please the merchants. Mr. Zakas said they will have a crew to set up and clear the area. Mr. Mullen asked how many tables would be used. Mr. Zakas said they would need twenty tables for the food for lunch and additional tables for eating. Mr. Mullen asked how the trash removal would be handled. Mr. Simpson said he had contacted Joseph Kuminecz of the Bureau of Solid Waste and is working with them. They will provide a crew and Mr. Zakas said the Charismatic group plans to have 20 people available for clean-up. Trash receptacles will be provided. Mr. Farrand made a motion that the request to eliminate parking on the two supergraphic blocks on Saturday, May 29 be approved, seconded by Mr. Mullen and carried. REQUEST FOR REMOVAL OF TREE AT 3310 VERMONT PLACE The Board received a request from Councilman Walter Kopczynski that a dangerous tree be removed from the property at 3310 Vermont Place where a sub -standard structure was recently demolished. Upon motion made by Mr. Farrand, seconded by. Mr. Mullen and carried, the Board referred the request to the Department of Public Works for appropriate action. YIELD SIGNS APPROVED ON ARROWHEAD AT SUMMIT RIDGE The Board received a recommendation from Ralph Wadzinski, Manager C 1 REGULAR MEETING MAY 24. 1976 of the Bureau of Traffic aril Lighting;, for the installation of yield signs on Arrowhead Drive at Summit Ridge. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the installation. LETTER FILED RE: PARKING AT`5240 MIAMI ROAD Mr. Farrand reported to the Board that, at the public hearing held by the Board on the Miami sidewalk project, a complaint was received regarding parking at 5240 Miami. Mr. Farrand said a letter was sent the owner of the property asking for cooperation in resolving the problem. A letter was received from Attorney Jack C. Dunfee, Jr., representing the owner, Tad, Inc., advising Mr. Farrand that the property owner is willing to cooperate to eliminate the problem. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the letter was ordered filed. RECOMMENDATION FILED - PETITION`TO VACATE A PORTION OF BRYAN STREET AND TWO ALLEYS The Area Plan Commission reported to the Board that a public hearing was held on the petition of the South Bend Community School Corporation to vacate a portion of Bryan Street and two alleys. The Plan Commission has recommended the petition favorably to the Board, with the following additional recommendation: "That the remainder of the east -west alley south of Beale Street and the L shaped alley north of Bryan Street also be vacated". Mr. Farrand made a motion that the Board file the recommendation and refer the W petition to the Bureau of Design and Administration for preparation of the vacation resolution and for their comments regarding the additional recommendation of the Area Plan Commission. The motion was seconded by Mr. Brunner and carried. REPORT FILED - PETITION TO VACATE EAST -WEST ALLEY BETWEEN KENMORE AND FALCON STREETS, NORTH OF WASHINGTON STREET The Board 'received a report from the Department of Engineering that the petition of William Tuberville.and the Department of Redevelop- ment to vacate the`18' wide east -west alley between Kenmore and Falcon Streets, north of Washington Street (being the right-of=way of the former Colfax Avenue), excepting from the vacation the alley intersection, had been reviewed and the Department has no objection to the vacation, There are no utilities in the proposed vacated area. The Department of Redevelopment recommended to the Board that the vacation be granted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the reports were ordered filed and the petition was referred to the Area Plan Commission for review and a public hearing. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds had been properly executed and could be approved: Excavation Bond for Ziolkowski Construction Company to 4/30/77 Contractor's Bond for Ziolkowski Construction Company to 4/30/77 Excavation Bond for Powers Plumbing & Heating Company to 12/31/76 Contractor's Bond for Engle Construction Company to'5/19177 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved to the dates listed. REGULAR MEETING MAY 24, 1976 MEMORIAL DAY PARADE APPROVED The Board received a°recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, that he had reviewed the request of the St. Joseph County Memorial -Day Society tohold their annual parade beginning at 2:00 p.m. on Monday, May 31, 1976. A proposed route was submitted with the request. Mr. Wadzinski said he had conferred with Captain James Sweitzer of the Police Department Traffic Detail and approval is recommended. Liability insurance is being provided. Upon motion made by Mr. Farrand,, seconded by Mr. Mullen and carried, the parade was approved. NOTIFICATION RE: FIRE DEPARTMENT PARTICIPATION IN PARADES The Board received notification from Chief Robert L. Snider that= the Fire Department has been asked to participate in the West Side Memorial Day Parade at 9:30 a.m. and the St. Joseph County Memorial Society Parade at 2:00 p.m. on Monday, May 31, 1976. Chief Snider said they would like to have one red car and one truck participate in each parade. Upon motion made by Mr. Farrand, seconded by Mr. Brunner - and carried, the Board approved the Fire Department participation in the parades. SHRINE CIRCUS REQUESTS APPROVED The Shrine Club had requested permission from the Board to place a soft drink vending unit in front of the Morris Civic Auditorium during the Shrine Circus performances on June 12 and 13. Mr. Mullen reviewed the request and determined that since they have a permit from the Charitable Solicitations Commission and have purchased a $15.00 license from the City Controller for the circus, they will not need to purchase a vending license for the soft drink unit. The Shrine Club had also requested permission to rent the Colfax Parking Garage on Sunday, June 13 to allow for free parking for their advance ticket holders for the circus. They have submitted a $50.00 check in payment for use of the garage. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the use of the Colfax Parking Garage on Sunday, June 13 from 1:30 to 10:30 p.m. by the Shrine Club. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 17 through 21 was received. The report indicated 25 outages. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. CENTURY CENTER CHANGE ORDERS APPROVED Patrick McMahon, Manager of the Bureau of Public Construction, submitted to the Board the following change orders for Century Center: Change Order No. 3 in Contract 004, Concrete, Carpentry and Masonry. A savings of $5,000 due to the use of a standard mortar in lieu of colored mortar Change Order No. 4 in Contract 004, Concrete, Carpentry and Masonry and Change Order No. 1 in Contract 012, Roofing & Accessories. The contractor has suggested and the Architect has accepted the use of a Perlite Roof System in lieu of the one on W536.00 ally specified. The modification results in an addition of to Contract 004 and a deduction of $12,201.60 to Contract 012, resulting in a net deduction of $3,665.60. In addition to the initial savings, the superior insulation value assocated with the Perlite system will result in long-term energy savings. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Change Orders were approved. �) 0 1 Of C REGULAR MEETING MAY 24, 1976 ANNOUNCEMENT OF REGULAR SOLID WASTE PICK UP MEMORIAL DAY The Board received notification from Joseph Kuminecz, Bureau of. Solid Waste, that regular trash pick-up will be made next Monday, Memorial Day. The notification was ordered filed. LETTER RECEIVED RE: PARKING RATE INCREASES Mr. Farrand submitted to the Board a letter from Council President Roger Parent regarding the Council's rejection of the resolution of the Board of Public Works increasing parking rates at the City garages and flat lots. Mr. Mullen noted that the Parking Study Commission has met and has made some changes in their recommendation. He suggested that a letter be sent to Mr. Parent and Mr. Bloomquist advising them that it is the Board's understanding that there have been some changes in the recommendation of the Parking Garage Study Commission and asking that written notification of the changes be sent to the Board by next Tuesday, June 1. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the letter from Mr. Parent was ordered filed and a letter was directed to Mr. Bloomquist and Mr. Parent requesting a copy of the changes in the Study Commission's recommendations. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 10:50 a.m. ATTEST: Patricia DeClercq, Clerk