Loading...
HomeMy WebLinkAbout05/17/76 Board of Public Works Minutes6A98 REGULAR MEETING MAY,17, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, May 17, 1976 by President Rollin E. Farrand with Mr. Farrand,. Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Farrand noted that the minutes of the special meeting held on May 3, 1976 had been reviewed and he made a motion that,the minutes be approved as submitted. The motion was seconded by Mr. -Mullen and carried. Mr. Brunner made a motion that the minutes of the meeting of May 10, 1976 be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS POLICE DEPARTMENT TP:ATISCEIVERS This was the date set for opening bids for 15 Police Department Transceivers, The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Meade Electric Company Bid was signed by Alan L. 2516 Home Street Shulman, non -collusion affidavit Mishawaka, Indiana was in order and a 10% bid bond was submitted. Bid - 15 Portable Transceivers @ $1050.00 Total - $15,750.00 RCA Bid was signed by S. T. McCartt P. 0. Box L-1 non -collusion affidavit was in Indianapolis, Indiana order and a 10% bid bond was submitted. Bid - 15 Portable Transceivers @ $955.40 Total - $14,331.00 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried the bids were referred to the Bureau of Police and Bureau of Communica- tions for review and recommendation. OPENING OF BIDS - ONE CAB A14D CHASSIS, BUP.EAU OF SOLID WASTE This was the date set for receiving bids for one cab and chassis for the Bureau of Solid Waste. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Shamrock Ford Company Bid was signed by Bradley S. 4707 W. Western Avenue Tinkham, non -collusion affidavit South Bend, Indiana was in order and a 10% bid bond was submitted. Bid - $11,709.90 cab and chassis, trade-in $600 - Net-$11,109.90 8,050.00 packer, trade-in $500. - Net-$ 7,550.00 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Solid Waste for review and recommendation. 1 REGULAR MEETING MAY 171 1976 OPENING OF BIDS - HEAVY DUTY TRUCKFOR BUREAU OF STREETS This was the date set for receiving bids for one Heavy Duty Single Axle Truck for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Shamrock Ford Company Bid was signed by B. S. Tinkham, 4707 W. Western Avenue non -collusion affidavit was,in order South Bend, Indiana and a 10% bid bond was submitted. Bid - One 1976 Ford F700 Dump Truck $9,535.79 Trade-in allowance.. 60.00 Net Bid $9,475.78 International Harvester Bid was signed by P. J. Irwin, South Bend, Indiana non -collusion affidavit was in order and a Treasurer's Check in the amount of $1025.00 was submitted. Bid - One 1977 International 1600 Truck $10,291.56 Trade-in Allowance 250.00 Net Bid W,041.56 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Streets for review and recommendation. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving bids for car washes for City vehicles from June 1, 1976 through May 31, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand indicated that the Board had sought car washes bids previously but had rejected the bids and readvertised. Notices were sent to prospective bidders in an attempt to encourage more bidding. The following bids were opened and publicly read: Waggoner's Fuel Company, Inc. Bid was signed by C. W. Waggoner, 1402 Kessler Blvd. non -collusion affidavit was in order and a $100.00 certified.check was submitted. Bid - Wet Wash Only, 0-100 units per month - $1.25 each Comet Car Wash Bid was signed by Stephen A. Shaw, 1804 Lincolnway West non -collusion affidavit was in South Bend, Indiana order and a $350.00 certified check was submitted. Bid - Full Service Car Wash - 0-100 units per month $1.75 Full Service Car Wash - 100 or more units per mo. 1.60 Wet Wash only - 0-100 units per month 1.25 Wet [,rash only - 100 or more units per mo. 1.10 Hi -Speed Auto Wash Bid was signed by Sam Cossman, 609 E. LaSalle non -collusion affidavit was in South Bend, Indiana order and a $700.00 certified check was submitted. Bid - Full Service Car Wash, 0-100 units per month $1.75 Full Service Car Wash, 100 or more units per mo. 1.75 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Vehicle Maintenance for review and recommendation. REGULAR MEETING MAY 17, 1976 OPENING OF BIDS TIRE REPAIRS FOP: CITY VEHICLES This was the date set for receiving bids for tire repairs for City vehicles for the period from June 1, 1976 through May 31, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand noted that the Board had sought bids for tire repairs earlier but had rejected the bids and readvertised with notices sent -to -prospective bidders in an attempt to encourage more bidders. The following bids were opened and publicly read: Singer General Tire, Inc. Bid was signed by Merle C. Fahler, 312 N. Lafayette . non -collusion affidavit South Bend, Indiana and 'a $1000.00 certified was in order check submitted. was Bid -Mounts and Dismounts Passenger Tires (no wheel change on car) Passenger Tires (with wheel change on car) 3.00 Light Commercial Tires (No wheel change on truck:) 4.75 Light Commercial Tires (with wheel change on truck) 6.00 Heavy Truck Tires (no wheel change on truck) 5.00 Heavy Truck Tires (with wheel change on truck) 7.00 Tube Repairs Passenger 2.25 Truck 3.25 Section Repairs 45% discount from Price Book enclosed Example: 10.00/20 12 ply tire 32.95, less discount Wheel Changes 14.83 18.12 Passenger Car 2.25 Truck Tubes 4.00 Service Calls In city limits 10.00 Outside city limits $.25 mile plus 10.00 Escape 45 discount from Price Book enclosed Example: 10.00/20 Hawkinson Rib Tread (Neutral) 74.90, less 45% discount 33.70 41.20 Tread Rubber,Tax (Federal) 1.05 Tubeless Repairs 13.00/14.00-24 Cured -in Plug 10.75 Truck Tires -- 10 & 12 ply 7.50 Truck Tires -- 8 ply and smaller 6.50 Truck Flotation -- 12, 14 & 16 ply 10.75 Truck Tires -- Bow Tie Repairs 6.50 Giant Tires -- Bow Tie Repairs 8.50 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and the bid carried, was referred to the Bureau of Vehicle Maintenance for review and recommendation. OPENING OF BIDS.- CONTRACT 1 1976 CURB AND SIDEWALK IMPROVEMENTS This was the date set for receiving bids for Contract 1 of the 1976 Curb and Sidewalk Improvements for the following locations: Campeau Street, Eddy to Walsh; Sample Street, Chapin to Lafayette; Edison Rd., 200' E. of Rockne Dr. and Edison Road; York Road, Ireland & Orkney Court; Miami, Eckman to Altgeld; and Fairview Rush to Erskine. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Co. P.O. Box 1775 South Bend, Indiana Bid: Campeau Street $14,623.00 Sample Street 59,195.30 Edison Road 2,966.00 Bid was signed by Richard D. Ruhlman, non -collusion affidavit was in order and a 5% bid bond was submitted. 1 1 REGULAR MEETING MAY 17, 1976 York Road $ 3,484.00 Miami Street 29,119.75 Fairview Street 4,859.00 Total $114,247.05 McIntyre & Jones, Inc. Bid was signed by Kenneth McIntyre 2526 W. Sixth Street non -collusion affidavit was in Mishawaka, Indiana order and a.5% bid bond was submitted. Bid - Campeau Street $13,560.00 Sample Street 65,834.50 Edison Road 43,329.60 York Road 5,001.20 Miami Street 37,280.50 Fairview 7,686.50(, Total $133,692.30 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. POLICE DEPARTMENT VEHICLES TRANSFERRED TO DEPARTMENT OF - PUBLIC WORKS e,. The Board received a letter from Chief Michael Borkowski, Bureau of Police, that the following vehicles have been removed from the - Police inventory and are transferred to the Department of Public C.� Works for reassignment: Mechanics 633, 638, 678 and 685. Upon �= motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed and the interdepartmental transfer of vehicles was noted. HOMELAND SE14ER BID ACCEPTED A recommendation was received from the City Engineer and the Bureau of Design and Administration that the low bid of H. DeWulf Mechanical Contractor, Inc, be accepted for the Homeland Sanitary Sewer Project. The low bid is in the amount of $39,321.00 and is higher than the engineer's estimate. There was a discussion regarding the amount of the bid and Mr. Wells pointed out that the low bidder was three thousand dollars under the next low bidder and that if the project were re -bid, the bids might all come in at a higher figure. Mr. Farrand noted that this is a Barrett Law project and the property owners will be responsible for paying fifty per cent of the preliminary estimate filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board accepted the low bid of H. DeWulf Mechanical Contractor, Inc. of $39,321.00 for the construction of the Homeland Sanitary Sewers. RESOLUTION NO. 15 ADOPTED Requests to purchase certain city -owned lots were received by the Board and have been reviewed by City Departments to determine if the properties should be retained by the City for any reason. Recommendations have been received from the Division of Engineering and the Department of Redevelopment that there is no need for the City to retain the properties. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 15, 1976 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and REGULAR MEETING MAY 17, 1976 WHEREAS, the Board of Public Works has.,reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend; and WHEREAS,the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapper 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes. Street Address Deed No. 703 N. Frances Street 800 719 E. Wenger Street 722 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend. Adopted this 17th day of May, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk RESOLUTION NO. 16 ADOPTED Mr. Farrand advised the Board that two city -owned properties have been declared by resolution to be not needed by the City, with the concurrence of the Common Council. Appraisals were ordered and offering prices set. The offering price on each property is less than $1000 and would allow the Board to enter into a private sale of the property. However, in each case, more than one person has expressed an interest in purchasing the lot. A resolution was prepared which will allow the Board to advertise for sealed bids for the sale of the properties at not less than the offering price. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION N0. 16, 1976 WHEREAS, the Board of Public Works of the City of South Bend has caused certain parcels of real estate not necessary to the public use to be appraised by two licensed independent appraisers who are freeholders in the City of*South Bend, Indiana; and WHEREAS, the Board has now received such appraisals and now, pursuant to Chapter 30 A of the Municipal Code of the City of South Bend, Indiana, desires to establish the valuation of said parcels for the purpose of sale; and 1 6j €- REGULAR MEETING MAY 17, 1976 WHEREAS, the Board now wishes to order said parcels offered for sale and provide for the giving of notice thereof pursuant to Chapter 30A of the Municipal Code of the City of South Bend... NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the Board now establishes valuation for the hereinafter described parcels of real estate for the purposes of offering the sale as follows: of the same Description Valuation The North one-half. (2) of Lot $537.00 Twenty-one (21), Samuel C. Stull's Second Addition, to the City of South Bend, commonly known as 1219-1221 S. Lafayette. Lot Numbered One Hundred Six (106) $725.00 as shown on the recorded plat of South East lst Addition to the City of South Bend, Indiana, commonly known as 922 E. Calvert. 2. The Board shall prepare an offering sheet for each parcel herein pursuant to ordinance and copies.of the offering sheet shall be on file at the Board.of Public Works Office and shall be made available to the public upon request. 3. Published notice of the offering of said parcels for sale sahll be given by publication on the 21st day of May, 1976 and the 28th day .of May, 1976 in the South Bend Tribune and the Tri-County News which notice shall contain the information as required by Chapter 30A of the Municipal Code of the City of South Bend. 4. Bids shall be opened by the Board at its public meeting on the 14th day of June, 1976 and bids may be received in the offices of the Board until 9:30 a.m. on the 14th day of June, 1976. Adopted this 17th day of.May, 1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk CALLENDAR STREET SEWER EXTENSIO14 DOCUMENTS APPROVED The Project Completion Affidavit for the Callendar Street Sewer Extension was submitted to the Board. Mr. Farrand noted that this was a private sewer installation done at the expense of Dr. Elmer Graber. The wore; was done in accordance with City specifications and has been inspected. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved.the completion affidavit. The Maintenance Bond for the project was submitted and, upon motion made by Mr. Farrand, seconded by Mr. Brunner and REGULAR MEET ING MAY.17, 1976 carried, the bond was ordered filed. A private sewer contract between the City of South Bend and Dr. Graber was submitted to the Board.. Mr. Farrand said that this is a standard contract and would allow Dr. Graber to recover some of his cost if other property owners wish to connect to the sewer. Deputy City Attorney William Stanley reported to the Board that he had reviewed the contract as to its legality and form and recommended approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the private sewer contract. REQUEST FROM NORTHERN INDIANA PUBLIC SERVICE COMPANY - GAS 11AINS The Board received a request from the Northern Indiana Public Service Company to allow them to install a new gas main in the Prairie Avenue, Olive and Ewing Street area. Mr. Wells noted that this is the general area of the Homeland Sanitary Sewer project and that State approval would be needed for the Prairie Avenue section. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Design and Administration for their review and a recommendation. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that Continuation Certificates for the bonds of Floyd & Al Wachowiak, Inc. to 12/31.76 and for George DeVreese to l/1/77 had been reviewed and were properly executed. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved to the dates listed. REQUEST FOR STREET SERVICES RECEIVED The Board received a request from Missionary Dora Lottie to conduct street services at Napier and Chapin Street during the month of June from 4:00 p.m. to 6:00 p.m. Mr. Farrand made a motion that the request be referred to the Bureau of Traffic and Lighting for review and recommendation. The motion was seconded by Mr. Brunner and carried. REQUESTS - SIIRINE CIRCUS Douglas Simpson, Director, River Bend Plaza, transmitted to the Board a request from the Shrine Club to place a portable vending unit in front of the Morris Civic Auditorium on June 12 and 13 during their circus performances at the Auditorium. Mr. Simpson said the unit would cause no traffic problems and it was his understanding that since the group is non-profit, they would not need a vending license. The request was referred to the City Controller's Office for review of the license. The Shrine Club also requested permission to rent the Colfax Parking Garage on Sunday, June 13 and to allow free parking.to their advance ticket sales patrons. They are aware that there is a standard $50.00 charge for use of the garage. They are requesting that the garage be opened at 1;00 p.m. and remain open until the conclusion of the 7:00 p.m. show, approximately 10:00 p.m. Members of the Board indicated that there would be no problem with rental of the garage on Sunday, June 13, upon payment of the standard $50.00 charge. REQUEST FOR FIREWORKS STAND APPROVED The Board received an application from the Princess Fireworks Comapny to operate a fireworks stand on River Bend Plaza in front of Richman's from June 27 through July 5. The application was recommended favorably by Douglas Simpson. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved, subject to securing the necessary license and providing the certificate of insurance. 1 1 1 4 _0 C,J REGULAR MEETING MAY 17, 1976 BONDS RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that requests had been received from surety companies for the release of the following bonds: Bartolini Excavating Co. Excavation Bond No. 1367 082 i Robert L. Stickler, Excavation Bond No. 1 401 20 Leon Yoder Custom Homes, Contractor's Bond No. 40-207715 Mr. Andrysiak said the bonds have been reviewed and the contractors have no outstanding permits or claims against them. He recommended that the Board release the bonds. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds listed above were released, effective May 17, 1976. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 10 through 14 was received. The report indicated 22 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered,f iled. TITLE SHEET APPROVING PLANS FOR SOUTHEAST PARK APPROVED The Title Sheet approving the plans for Southeast Park was submitted to the Board. David Wells, Manager of the Bureau of Design and Administration, informed the Board that this project C was designed by the Bureau of Design and Administration and,: for that reason, is being submitted to the Board for approval. Further action on the project will be taken by the Board of Park. Commissioners. The Department of Public Works will be inspecting the project. Upon motion made by Mr. Farrand, seconded Iby Mr. Mullen and carried, the title sheet approving the plans for the Southeast Park project was signed by the Board. STREET LIGHT INSTALLATIONS APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following recommendation for street light installations to the Board: A. Clayton Drive. Install five 7,000L, Mv,OH, WP @ $4.78 mo. Replace a 4,000L, OH, WP with a 7,000L MV, OH, WP - net increase of $1.147 mo. Total increase $25.057/mo. or $300.68/yr. B. Kevin Court Install a 7,000L, MV, OH, WP @ $4.782/mo. or $57.38/yr. C. York Road Replace three 4,000L, INC, OH, WP with three 7,000L, MV, OH, WP @ $1.147 increase/mo. Total increase $3.441/mo. or $41.29/yr. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installations were approved. REQUEST TO PURCHASE PROPERTY AT 711 LA PORTE RECEIVED The Board received a letter from Richard Ludwick expressing an interest in purchasing a lot at 711 LaPorte Avenue. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was filed and referred to the Department of Public Works and the Department of Redevelopment for review and recommendation. REGULAR MEETING MAY 17, 1976 PARK AVENUE NEIGHBORHOOD ASSOCIATION INVITATION TO BOARD Mrs. Carol Sheetz was present and extended invitations to members of the Board to attend the Park Avenue Neighborhood Association Tour of Homes to be held on Sunday, June 6 from 12:00 noon to 6:00 p.m. -as guests of the Association. The Board members thanked Mrs. Sheetz for the invitation. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeClercq, ClerIf