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HomeMy WebLinkAbout05/10/76 Board of Public Works Minutes1U REGULAR IIE ET IN G . TRAY 10 . 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, May 10, 1976 by Temporary Chairman Peter H. Mullen, in the absence of President Rollin E. Farrand, with Mr.. Mullen and Mr. Brunner present-. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the previous meeting had been reviewed and he made a motion for -approval. Mr. Brunner seconded the motion -and the motion carried. APPROVAL OF CETA AUDIT CONTRACT The Board received copies of a contract between the City of South Bend and Bernth, Casper and Dennen for professional audit -services for CETA. Elroy Kelsenberg, Director of the Bureau of Employment & Training, was present and advised the Board that federal regulations require that recipients of- federal grants under the Comprehensive Employment and Training Act conduct an audit of all subgrants over $100,000 and twenty-five per cent of those under $100,000 every two years. Mr. Kelsenberg said the Bureau requested proposals from potential audit firms in the local community and from those recommended by the Department of Labor. The lowest and best proposal was received from Bernth, Casper and Dennen and a proposed contract has been prepared for Board approval. Mr. Kelsenberg said the proposal was based on $7.25 per audit unit and the actual amount of the subgrant will determine the final figure. The contract was estimated at from $5,000 to $10,000. Mr. Mullen asked if this money is budgeted and Mr. Kelsenberg said it is. Mr. Brunner made a motion that the Board approve the contract with Bernth, Casper and Dennen for professional audit services for CETA. Mr. Mullen seconded the motion and it carried. Board members requested that they be furnished copies of the audit report. RECOMMENDATION TO AWARD HOMELAND SEWER BID TABLED The Board received a recommendation from David A. Wells, Manager of the Bureau of Design and Administration and Rollin E. Farrand, Director of the Department of Public Works, that the low bid of H. DeWulf Mechanical Contractor of $39,321.00 for the construction of the Homeland Sanitary Sewers be accepted. Mr. Brunner asked Mr. Wells if this bid was within the engineering estimate.. Mr. Wells said this is a Barrett Law project and the estimate was prepared some time ago. He said the low bid is higher than the estimate, which was $29,948.60. Mr. Wells said the property owners' assess- ments as listed on the preliminary estimate cannot be raised and the City of South Bend will be responsible for the amount over the estimate. Mr. Brunner asked Mr. Wells if there is any kind of a time limit on such project estimates. Mr. Wells said there is not. He said this estimate was prepared some time ago and, at that time, it was not definite that the property owners would be in favor of the project. Mr. Brunner suggested that the Board delay action on this matter until Mr. Farrand is present, since he has the background and expertise in this area. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the recommendation to accept the low bid for the Homeland Sanitary Sewer project was tabled until May 17, 1976. REPORT ON PETITION TO VACATE NORTH -SOUTH ALLEY NORTH OF MARION STREET The Bureau of Design and Administration reported to the Board that the petition of Hills & Pfeil, filed by their Attorneys Robert D. Lee and Frederick K. Baer, to vacate the north -south alley running north from Marion Street to the intersection of said alley with the east -west alley running west from St. Joseph Street had been reviewed 1 Z a REGULAR MEETING MAY 10, 1976 and utility checks made. The Department of Engineering has no objections to the vacation., subject to public utility easements as noted on the attached drawing, as well as the dedication of a forty-five (45) foot turning radius over the following real estate described to -wit: "Beginning at the southwest corner of Lot Seven (7) of Rockstroh's Subdivision of Lots 42, 43, 44 & 45 of Rockstroh's 2nd Addition. Thence due east along the south property line of said Lot Seven (7) a distance of forty-five (45) feet; Thence, in a northwesterly direction along a curve to the right with a radius of forty-five (45) feet to a point, forty-five (45) feet dur north of the point of beginning and in the west property line of Lot Six (6) of said Rockstroh;s Subdivision; Thence, due south along the went line of said Lots Six (6) and Seven (7) a distance of forty-five(45) feet to the point of beginning, all in South Bend, Portage Township, St. Joseph County, Indiana." Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board filed the report and referred the petition to the Area Plan Commission for a public hearing and recommendation.. DOCUMENTS FOR CALLENDAR STREET SEWER EXTENSION TABLED The Project Completion Affidavit, Maintenance Bond and a private sewer contract between the City of South Bend and Dr. Elmer Graber were submitted to the Board for approval. Mr. Wells advised the Board that this work has been completed and inspected. The project was paid for in its entirety by Dr. Graber. The private sewer contract is a standard contract form which would allow Dr. Graber to recover some of his investment if the adjacent property owners wish to connect to that sewer within the next fifteen years. Tor. Wells said the Legal Department might want to review the contract. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the documents were tabled and the contract was.referred to the Legal Department for a review as to its legality and form. This matter will be back on the agenda for the Board meeting on Monday, May 17, 1976. PETITION FILED FOR VACATION OF EAST -WEST ALLEY SOUTH OF LINDEN BETWEEN KENMORE AND FALCON William Tuberville and the Department of Redevelopment file their petition to vacate the east -west alley south of Linden Avenue between Kenmore and Falcon Street (an eighteen foot right-of-way which was formerly part.of Colfax Avenue). Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the petition was filed and referred to the Department of Public Works and the Department of Redevelopment for review and recommendation. REQUEST TO PURCHASE CITY -OWNED LOT AT 703 N._ FRANCES STREET The Board received a request from Mella Townsend for information regarding the purchase of a city -owned lot at 703 N. Frances Street. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Department of Engineering and the Department of Redevelopment for review to determine if there is any need for the City to retain this lot. RESOLUTION NO. 14, 1976 ADOPTED - BENDIX DR.-CLEVELAND ROAD A resolution was submitted to the Board which would allow for the condemnation of land needed for improvements to Bendix Drive and 2', REGULAR MEETING MAY 10, 1976 Cleveland Road in Phase Four.of.the Airport Industrial Park. Mr. Wells said Robert Parker, Deputy City Attorney, has recommended that the resolution be adopted. Property involved in the resolution is on the east side of Bendix Drive, between Boland Drive and Cleveland Road. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 14, 1976 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements on Bendix Drive from Lathrop to Cleveland Road, and WHEREAS, the Board of Public Works on January 26, 1976 by Resolu- tion authorized the preparation of necessary design plans for such construction, and WHEREAS, it has now become necessary to proceed by condemnation for the acquisition of the real estate herein described; BE IT RESOLVED that the Board of Public Workshereby directs and authorizes the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation of the following real estate, described as follows: Starting at the Northwest corner of said Section 27; thence due south along the West line of said Section 27 a distance of 580 feet; thence due East a distance of 20 feet to the true point of beginning; thence due South along a line 20 feet Eastaof and parallel to the west line of said Section 27 a distance of 1417.16 feet more or less; thence due East 20 feet; thence due North along a line 40 feet East of and parallel to the West line of said Section 27 a distance of 1447.16 more or less; thence in a Southwesterly direction a distance of 36.05 feet more or less to the point of beginning, all in the Northwest one-wyarter (4) of Section 27, Twp. 38 North, Range 2 East, German Twp., St. Joseph County, Indiana. BE IT FURTHER RESOLVED that if preceding is brought by condemnation for the acquisition of such real estate, such proceedings shall be brought purusant to the provisions of Acts 1905, Chapter 48, being I.C. 32-11-1-1, 32-11-1-13, as amended. BOARD OF PUBLIC WORKS s/ Peter H. Mullen s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq, Clerk Dated this loth day of May, 1976. RIVER BEND PLAZA.REQUESTS Douglas Simpson, Director of River Bend Plaza, submitted to the Board the following requests with his favorable recommendation: A. Clyde Brothers Circus Mini -Parade, Saturday, June 12. The parade would begin at the Morris Civic Auditorium at 10:00 a.m.and would consist of elephants, llamas, clowns and other units. The parade would march down the Plaza to the Robertson's block and then return to the Auditorium. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. 1 REGULAR MEETING MAY 10, 1976 B. Harrison School Drill Team May 13, on the Plaza on Robertson's Stage at 11:30 a.m. The Drill Team will march down to Western Avenue. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the request was approved, subject to coordination by Mr. Simpson with the Traffic Division. C. National Day of Prayer - May 14. Mr. Simpson advised the Board that this is an ecumenical service. Nadtional observance of this day has been proclaimed by President Ford. Various church leaders in the community have joined in making arrangements and it is interdenominational. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the observance„was approved. CERTIFICATE OF INSURANCE FILED - SOLLITT CONSTRUCTION COMPANY A certificate of insurance from the Sollitt Construction Company wa.s received and reviewed by Deputy City Attorney William Stanley. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the certificate was ordered filed. BOND APPROVED - STAFFORD CONSTRUCTION COMPANY Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Continuation Certificate for the bond of Stafford Construction Company had been properly executed and could be approved to 4/25/77. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the bond was approved to the date listed. m BOND RELEASED - ROBERT P. GOETZ Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request to release the bond of Robert Goetz had been received Mr. Andrysiak reviewed the bond and advised the Board that there are no outstanding claims or permits for this contractor and the bond can be released. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried, the bond of Robert Goetz was released effective May 10, 1976. MEETING OF MAY 31 RESCHEDULED It was noted that the County -City Building will be closed on Monday, May 31, Memorial Day. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the meeting of May 31 was rescheduled for Tuesday, June 1, 1976 at 9:36 a.m. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 2 through 7 was received. The report indicated 18 outages. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the report was ordered filed. BICENTENNIAL WAGON TRAINS AND BUGGY RIDES APPROVED The Board received the following recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, regarding the request of the Zoological Society for the Indiana and National Wagon Trains to come to South Bend for a stay at Potowatomi Park and for buggy rides to be conducted from the Park to the river on May 11, 12 and 13. Mr. Wadzinski said he had conferred with Captain Sweitzer of the Police Department Traffic Division and they have recommended approval of the parade of the Indiana Wagon Train from U. S. 31 South on May 11, 1976 at approximately 2:00 p.m. An escort and traffic control have been arranged. The National Wagon Train will arrive from New Carlisle on May 135, 1976 on U. S. 20 and the Traffic Division has recommended that they arrive before 3:00 p.m, or after 6:00 p.m. The route submitted by the Zoological Society for getting the wagon trains to Potowatomi Park has been approved. The wagon trains will leave South Bend on May 14, 1976 at 10:00 a.m, via Ironwood to Jefferson and Jefferson to the city limits. Traffic control '6 REGULAR MEETING MAY 10, 1976 has been arranged for the departure. Mr. Wadzinski said the request for the buggy rides using Greenlawn Avenue and Northside Boulevard can be approved, subject to the buggy drivers obeying all vehicle and traffic laws. The buggies will be equipped with slow moving -vehicle emblems. Rides are scheduled for 10:00 a.m. to 9:00 p.m. on May 11, 12 and 13. Mr. Wadzinski said the Street Department would be advised -of the dates, times and locations for arrival and departure of�the trains and also the buggy rides so a crew can be available for clean-up. The Board discussed the daily buggy rides from the park to the river and asked whether the buggies are equipped with lights. Mr. Wadzinski said he did not have that information. It was the feeling of the Board members that the rides should terminate each evening at 7:30 p.m. to eliminate the danger of slow moving vehicles on the streets at dusk. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Board approved the recommendations of Mr. Wadzinski for the Indiana and National Wagon Trains and buggy rides, with the stipulation that the buggy rides on May 11, 12 and 13 from Potowatomi Park to the river be conducted no later than 7:30 p.m. each evening. Documents covering liability insurance coverage for the events are to be filed with the Board of Public Works. CENTURY CENTER CONTRACT REVISIONS Patrick McMahon, Manager of the Bureau of Public Construction, submitted to the Board revised contracts with Gibson -Lewis for Century Center work. Mr. McMahon advised the Board that there were four contracts awarded to Gibson -Lewis and he is requesting that they be consolidated into one contract•to simplify the paper work involved in obtaining performance bonds and insurance certificates. Mr. McMahon said Deputy City Attorney Edward Mikesell had reviewed this procedure and has written a memorandum stating that the procedure can be implemented provided there are absolutely no changes made in the substantive provisions of the existing contracts. Mr.. McMahon said the Century Center Building Authority took similar action last Friday on their contracts with Gibson -Lewis and, if the Board approves this procedure today, he will be requesting that they take similiar action at a later date on the contracts with Interior Finishes, Inc. Mr. Brunner asked Mr. McMahon if the revised contract was exactly the same as the original contracts and Mr. McMahon said it was. Mr. Mullen made a motion to approve the revised contract with Gibson -Lewis for Century Center. Mr. Brunner seconded the motion and it carried. REQUEST TO USE JEFFERSON PARKING GARAGE ON MAY 23 APPROVED The Board received a request from the Art Center to use the Jefferson Street Parking Garage on Sunday, May 23 for a picnic. The Art Center was advised that they will have to provide liability insurance coverage for the event -and will have to pay the standard $50.00 fee to open the garage. The event is scheduled for from 3:00 p.m. to 7:00 p.m. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved, subject to receipt of the $50.00 fee and to the filing of the necessary Certificate of Insurance with the Board of Public Works. WEST SIDE VETERANS MEMORIAL DAY PARADE APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, that the request of the West Side Veterans Association to hold their annual Memorial Day parade on Monday, May 31 at 9:30 a.m, beginning at Olive and Ford Streets had been reviewed and approval was recommended. The Police Department will provide an escort. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the recommenation was approved. eel 1 REGULAR MEETING MAY 101 1976 CHET WAGGONER LITTLE LEAGUE PARADE APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and.Lighting, that the request of the Chet Waggoner Little League to hold a parade on Saturday, May 22, 1976 beginning at 8:15 a.m, at the Knights of Columbus parking lot at 815 N. Michigan Street, had been reviewed and approval was recommended. A police escort will be provided. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the recommendation was approved. DESIGNATION OF PATRICK MC MAHON AS PROJECT ENGINEER FOR PROJECT TM-6000(16) APPROVED Upon motion made by Mr.. Mullen, seconded by Mr. Brunner.and carried, the Board designated that Patrick McMahon be named Project Engineer for Topics Project TM-6000(16), which covers seventeen intersection signalization projects in South Bend which' are being put out for bid. The State requires that this designation of a local Project Engineer be made and notification of the designation of Mr. McMahon as Project Engineer will be forwarded to the Chief Highway Engineer of the Indiana State Highway Commission. R & S 85 APPLICATION TO BE SUBMITTED TO FEDERAL HIGHWAY ADMINISTRATION An application to the Federal Highway Administration for Project R & S 85, the Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall intersections, and a request to the Chief Highway Engineer of the Indiana State Highway Commission that the project be made a part of the Federal Aid Topics Program and submitted to'the Federal Highway Administration were submitted to the Board by Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and.carrie.d, the request to the Indiana State Highway Commission was approved and the request and the federal application will be forwarded to the Chief Highway Engineer. UTILITY AGREEMENTS APPROVED Utility agreements between the City of South Bend and Indiana Bell Telephone Company, Indiana & Michigan Electric Company, Northern Indiana Public Service Company and Valley Cablevision were submitted to the Board, Mr. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that these agreements are in connection with TM-6000(16) intersection signalization projects and were prepared at the request of the Indiana State Highway Commission. The purpose of the agreements is so that the utility companies are cognizant of the proposed project and indicate to the state that there are utility easements within the right-of-way. If utility facilities have to be relocated, it will be done at the utility company's expense. Mr. Wadzinski said this is a standard state contract form. Mr. Brunner made a motion that the Board approve the utility agreements. The motion was seconded by Mr. Mullen and carried. There being no further business to come before the Board, upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the meeting adjourned at 10:55 a.m. ATTE Patricia DeClereq, C r-