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HomeMy WebLinkAbout04/19/76 Board of Public Works MinutesREGULAR MEETING APRIL 19, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 19, 19.76 by President Rollin E. Farrand with Mr. Farrand, Mr. Mullen and Mr. Brunner present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Farrand reported that the minutes of the regular meeting .held on April 12 had been reviewed and he made a motion that the minutes be approved as submitted. The motion was seconded by Mr. Brunner and carried. Mr. Farrand noted that a special meeting of the Board was held on Tuesday, April 13 to consider a sealed bid on the signalization of the Ireland intersections. The bid was in the mail room on Monday morning but was not delivered to the Board until after the meeting had adjourned. Mr. Farrand made a motion that the minutes of the special meeting be approved. The motion was seconded by Mr. Mullen and was carried. ADOPTION OF RESOLUTION NO. 11, 1976 A resolution was submitted to the Board by the Bureau of Design and Administration which would allow the City to take action to acquire property needed for street improvements to Bendix Drive from Lathrop to Cleveland, should such action be necessary. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 11, 1976 MIEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements on Bendix Drive from Lathrop to Cleveland Road, and WHEREAS, the Board of Public Works on January 26, 1976 by Resolution authorized the preparation of necessary design plans for such con- struction, and WHEREAS, it has now become necessary to proceed by condemnation for the acquisition of the real estate herein described, BE IT RESOLVED that the Board of Public Works hereby directs and authorizes the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation of the following real estate, described as follows: Beginning at a point 895 feet North of and 20 feet West of the Southeast corner of Section 28-38N-R2E, thence; due West 25 feet, thence, due North along a line 45 feet West of and parallel to the East line of said Section 28 a distance of 264 feet, thence, due East a distance of 25 feet, thence, due South along a line 20 feet West of and parallel to the East line of said Section 28 a distance of 264 feet to the point of beginning, describing a permanent right-of-way easement 25 feet side East and West and 264 feet long North and South, all in German Township, St. Joseph County, Indiana. BE IT FURTHER RESOLVED that if preceding is brought by condemnation for the acquisition of such real estate, such proceedings shall be brought pursuant to the provisions of Acts 1905, Chapter 48, being I.C. 32-11-1-1, 32-11-1-13, as amended. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: , s/ Patricia DeClercq, Clerk Dated this 19th day of April, 1976 269 REGULAR MEETING APRIL 19, 1976 APPROVAL OF CONTRACTS - AIRPORT INDUSTRIAL PARK, PHASE FOUR Mr. Farrand advised the Board that he.had received notification today that the appropriation for the Airport Industrial Park, Phase Four has been cleared by the Local Roads and Streets Board and he made a motion that the Board sign the contracts with Ritschard Brothers, Inc. for the construction of Airport Industrial Park, Phase Four.. The motion wasseconded by Mr. Brunner and carried. LEASE AGREEMENT TABLED A lease agreement with the First Christian Church, for the use of their building at 320 S. Main Street, at a rental -of $5,000.00 for the period.of May 1, 1976 through August 31, 1976 was executed by William Gilkey, Director of Human Resources, and was submitted to the Board for approval. Mr. Brunner asked that the lease be forwarded to him for review before action is taken. The matter was tabled and the lease agreement will be sent to City Attorney Thomas J. Brunner, Jr., for his review. SOUND EQUIPMENT ON MOTORCADE APPROVED ,�.. A request was received from Craig Power to use sound equipment on a motorcade on behalf of Lawrence VanDeWalle, candidate for Congress. The motorcade will obey all traffic signals and regulations and will be held on Saturday, April 24, 1976. Mr. Brunner read an excerpt from the Municipal Code, Section 13-57 which prohibits the use of sound equipment or other machines for the reproducing of sound which is cast upon the public streets for the purpose of commercial advertising or attracting the attention of the public to any building or structure. Mr. Brunner said it would appear that the use requested by Mr. Power would not be a violation of the Code, unless the noise was offensive or irksome. Mr. Brunner made a motion that the request of Craig Power to use sound equipment in a motorcade on Saturday, April 24 be approved. The motion was seconded by Mr. Mullen and carried. RIVER BEND PLAZA REQUESTS APPROVED Douglas Simpson, Director, River Bend Plaza, submitted a request to the Board.to hold a Bicentennial Music Festival on the Plaza on April 19 and on April 24 and 25. A schedule of the musical events was submitted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was approved. An application from Thomas and Veronica Niedbalski to operate a hot dog wagon on the supergraphic area of the Plaza during the summer months was submitted to the Board with the favorable recommendation of Mr. Simpson. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried,the application was approved, subject to the.filing of liability insurance and the securing of the necessary vending license. RECOMI ENDATION TO AWARD ALTERNATE BID - SOLID WASTE TRUCKS Mr. Farrand submitted a tabulation of the bids received for Solid Waste Vehicles to the Board. The tabulation indicated that none of the base bids received were responsive to the specifications and, therefore, no bid award should be made on the base bid. In the alternate bids for the diesel engine, Shamrock Ford was responsive and was the low bidder at $26,935.18 per unit. It was recommended that the Board accept that bid for the purchase of two complete diesel units as bid as alternates at a total of,$52,870.36, less $2,000 for trade-ins, making the net bid $51,870.36. It was also recommended that the Board should re -advertise for bids for one gasoline -powered cab and chassis, with a packer bid as an option. REGULAR MEETING APRIL 19, 1976 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board accepted the low alternate bid of Shamrock Ford for two complete diesel units, less trade-ins, for a net bid price of $51,870.36 and also directed that bids be advertised for one gasoline -powered cab and chassis, with a packer bid as an option. CHANGE ORDERS APPROVED - CENTURY CENTER,. ISLAND PARK, WHITE WATER WAY The Board received a recommendation from Patrick McMahon, Manager of the Bureau of Public Construction,that the following contract change orders be approved: Century Center: Change Order No. 1;: an -increase -.of ,.$85..00 for painting one s.teeli door- and' ladder. The increase will be divided at 60% to the City and 40% to the Building Authority. Change Order No. 2, a decrease of $2,029.00 for the omission of strainers in the Heating and Air Conditioning Piping. The decrease to be divided at 50% to the City and 40% to the Building Authority. Island Park: Change Order No. 2.an increase of $4,379.00, reflecting field adjustments in the brick paving details. White Water Way Change Order No. 2, an increase of $6,623.00, reflecting field changes required to control the raceway hydraulics. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board anvroved the Chance Orders. COMMUNITY GARDENS APPROVED The -Board received requests to use city --owned lots at 414 S. Kenmore, 235 N. Studebaker Street, 802 S. Kaley Street and Lot 1, Mary Martin's Addition (1700 Randolph Street) for community gardens. Applicants signed the garden form, containing a hold - harmless agreement. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the requests were approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported that the continuation certificate for the Excavation Bond of Asphalt Engineers, Inc. to 12/31/76 and the continuation certificate for the Contractor's Bond of Phillip F. Albert to 12/31/76 have been properly executed and can be approved -to the dates listed. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were extended to the dates listed. MAURICE MATTHYS PARADE APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, that the request of the . Matthys Little League to hold an Opening Day Parade on May 15 had been reviewed, and with the concurrence of Captain Sweitzer of the Police Department Traffic Detail, approval is recommended. The organization is to contact Captain Sweitzer in regard to a motorcycle escort. There was a discussion regarding policy in regard to furnishing police escorts for parades and Mr. Mullen indicated that he would investigate the present policy. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the parade was approved. 7t REGULAR MEETING APRIL 19, 1976 HOPE CHAPEL CHURCH OF GOD PARADE- APPROVED The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting; that the request of the Hope Chapel Church of God to hold a parade on June 5 at 1:00 p.m. has been reviewed and, with the concurrence of Captain Sweitzer of the Police Department Traffic Detail, approval is recommended using the route as submitted. A motorcycle escort has been arranged. Upon motion made by Mr. Farrand; seconded by Mr. Brunner and carried, the parade was approved, subject to the filing of liability insurance. TRAFFIC CONTROL DEVICES APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the following installations -be approved: 1. Installation of Stop. Signs on O'Br,Ven at Werwinski 2. Installation-orf .Stop Signs on Cushing at Beale. 3. Removal of 30 minute parking lomit at 806-182 E. LaSalle and 815 E. LaSalle. 4. No Parking Zone on both sides of 500 S. Walnut, North of the railroad crossing. 5. No Parking Zone on the East side of 600 S. Walnut. It Upon motion made by Mr. Farrand, seconded by Mr. Brunner and C carried, the recommendations were approved. There was a discussion �..., regarding whether or not there were houses in the area of 500 S. Z„) Walnut where parking is being removed. David Wells, Manager of the Bureau of Design and Administration, indicated that the area was mostly railroad property and an old coal yard with perhaps one house. lie said it did not appear there would be any parking problem. The Board members noted that if a parking problem did arise, it could be called to their attention. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance for Bock Industries, Inc. was submitted to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of April 5 through 12 was received. The report indicated 15 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. HOMELAND ADDITION NO. 2 SANITARY SEWERS TITLE SHEET APPROVED The title sheet approving the plans for the Homeland Addition No. 2 Sanitary Sewer Project was submitted to the Board. Mr. Farrand reported that this is a Barrett Law project. The original proposal called for a much larger sewer project but a public hearing was held and more than half of the property owners remonstrated against the project and it was dropped. A smaller project area including those people who want and need the sewers was proposed and a public hearing was held on that project. The Board confirmed the Improvement Resolution for the project and the Bureau of Design and Administration is now submitting the title sheet approving the plans, and also requesting that the Board advertise for bids for construction. Upon motion made by Mr. Farrand, seconded by Mr.. Mullen and carried, the Board signed the title sheet approving the plans for the Homeland Addition No. 2 Sanitary Sewers and authorized the advertising for bids for construction, with sealed bids to be received on Monday, May 3, 1976. REGULAR MEETING APRIL 19, 1976 There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:50 a.m. R-ollin E. Farrand r _ Thomas J. & nne , r. Pe er 1. 'Jullen ATTEST: Patricia DeClercq, Clerk 1