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HomeMy WebLinkAbout04/12/76 Board of Public Works Minutes�Vb REGULAR MEETING APRIL 12, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 12, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Legal Interne James Masters was also present. MINUTES OF PREVIOUS 14EETING APPROVED Mr. Brunner reported that the minutes of the April 5 meeting had been reviewed and he made a motion that the minutes be approved as submitted. The motion was seconded by Mr. Farrand and was carried. OPENING OF BIDS - SOLID WASTE VEHICLES This was the date set for receiving bids for three cab and chassis and packers for the Bureau of Solid Waste. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: McCarthy G.M.C. South Bend, Indiana Bid - Unit Price - $18,555.85. Trade-ins - $2,700.00' Deeds Equipment Company Lawrence, Indiana Bid was signed by James Bauer, non -collusion affidavit was in order and a 10% bid bond was submitted.. Total, three units - $55,667.55 Total Net Bid $52,967.55 Bid was signed by Herbert Smith non -collusion affidavit was in order, and a 10% bid bond was submitted. Bid__=._Unit Price,,Compactor Only - $8,163.00 - 16 Yard Compactor Only - $8,803.00 - 20 Yard Michiana Mack, Inc. Bid was signed by Ronald Delcamp, Mishawaka, Indiana non -collusion affidavit was in order, _ and a 10% bid bond was submitted. Bid - Unit Price - $29,182.00. Total, three units - $87,546.00 Trade-ins - $3,000.00 Total Net Bid $84,546.00 Shamrock Ford Trucks Bid was signed by B. S. Tinkham, South Bend, Indiana non -collusion affidavit was in order, and a 10% bid bond was submitted. Bid - Unit Price - $18,946.87 - Total, three units - $56,840.61 Packer - $400.000 each - Total $ 1,200.00 Trade-ins - $2,300.00 Net Bid 55,740.61 Dibo, Inc. Kokomo, Indiana Bid,- Unit Price - $11,509.00. Packer - $9,837.75 Trade-ins - $4,000.00 Gates Chevrolet Co. South Bend, Indiana Bid - Unit Price - $10,605.54 Packers - $8,300.00 Trade-ins - $2,700.00 Bid was signed by Jack B. Shepherd, non -collusion affidavit was in order, and a 10% bid bond was submitted. Total, three units - $34,527.00 28,763.25 $73,30 .25 Net $69,300.25 Bid was signed by A. G. Irwin, non -collusion affidavit was in order, and a 10% bid bond was submitted. Total, three units - $31,813.62 24,900.00 $56,713.62 Net $54,013.62 F1 REGULAR MEETING APRIL 12, 1976 McCormick Motors, Inc. Bid was signed by Howard Barrick, Nappanee, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Unit ,Price - $100122.72. Total, three units - $30,368.16 Packer - $8,050.00 2.4 150.00 5+ 51$.16 Trade-ins - $2,700.00 Net $51,818.16 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Solid Waste for review and recommendation. OPENING OF BIDS - SIGNALIZATION OF,IRELAND AND FELLOWS, IRELAND AND MIAMI AND MIAMI AND SCOTTSDALE MALL This was the date set for receiving bids for the'signalizaton of the Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall intersections. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to.be sufficient. The following bids were opened and publicly read: Morse Electric Company, Inc. South Bend, Indiana Bid - $21,764.15 Arrow Electric Company, Inc. South Bend,,Indiana Bid - $24,075.58 Bid was signed by Edward H. Morse, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Harold Markward, non -collusion affidavit was in order and a 10% bid bond was submitted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried,' the bids were referred to the Bureau of Traffic and Lighting for. review and recommendation. PUBLIC HEARING CONTINUED - VACATION RESOLUTION NO. 3426 Mr. Farrand noted that the public hearing on.Vacation Resolution No. 3426 for the vacation of the east -west alley west of Lafayette Blvd., between Navarre and Marion Streets, was .tab.led:until today to allow the Board members to inspect the site and review the information presented to them on March 29. A letter of remonstrance against the petition was received from Irene Gergacz, 216 W. Madison Street. Upon motion by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed. Mr. Farrand announced that the matter was now open for public discussion. He said the Board members have reviewed the material presented to them and said he did not believe it would be necessary to go over all the items discussed at the public hearing on March 29. Bruce Bancroft, Attorney for the petitioners, ~then spoke to the Board. Mr. Bancroft said his clients, Dr. Houser and Dr. Norbeck, talked to the neighbors in the area when this project was begun and have constructed a modern medical facility which cost in excess of $100,000. Mr. Bancroft.said the property is zoned properly for this facility and he said a lot of the neighbors told the doctors they were glad to have them in the neighborhood. Mr. Bancroft said he wished to remind the members of the Board that on February 17, 1976 the Area Plan Commission, by.a vote of nine to three, approved the closing of this alley. He said this is significant. The professional staff of the Area Plan Commission, after their,review of the petition, recommended that the vacation be granted. P(r. Bancroft said there are a lot of benefits to the public REGULAR MEETING APRIL 12. 1976 in granting this vacation. He said a petition should be considered on the basis of whether the public will be benefited and whether the public need will be served by the vacation. Mr. Bancroft said this alley is not now on the tax rolls. If the vacation is granted, this property, 15 feet by 165 feet, will go on the tax rolls and produce revenue for the City.and the County. He said, if the alley is, as was represented two weeks ago, worth $6,000, it will generate over $2,000 in tax revenues. This is a public benefit. Mr. Bancroft said the alley is now being maintained by the City at City expense. If the alley is vacated, the petitioners will maintain the alley. The public will benefit. Mr. Bancroft said, if the alley is vacated, it will eliminate a tee intersection into the north -south alley. The petitioners plan to widen the intersection to eighteen feet at that point so that no one making the turn into the north -south alley will have to encroach on public property to make the turn. Mr. Bancroft said he had informed the Board at the hearing two weeks ago, that an electric utility pole was on the petitioners' property. He said he has now learned that the pole is out in the public right of way. The contractor for the petitioners has constructed a curb which will make it much safer for anyone driving in the alley around the pole. The curb is constructed out in the public right-of-way and Mr. Bancroft said as soon as he learned that fact, he immediately notified Mr. Farrand. Mr. Bancroft said if the alley is vacated, the petitioner will leave the curb in the alley to keep traffic away from the utility pole. Mr. Bancroft displayed a number of charts to the Board and demonstrated how the screening landscaping planned will have to be cut down if the alley is not vacated. He said the petitioners will lose three proposed parking spaces if the alley is not vacated. He said parkers will have to back out of the parking spaces and, according to the City Engineer's regulations, cannot back into an alley or street. Mr. Bancroft said the petitioners would like to put in as much landscaping as possible to screen the parking area but will not be able to landscape as planned if the vacation is not granted. Mr. Bancroft said the petitioners have no intention of closing the alley. He said if the Board intends to deny the vacation on the basis of use by the property owners, his clients would be willing to grant permanent easements to the property owners on the north -south alley allowing them to use the alley. Mr. Bancroft noted that the remonstrators had presented a petition to the Area Plan Commission containing thirty-four names and had advised this Board two weeks ago that they now have forty signatures. Mr. Bancroft said he has checked the petition and only eight of those signing it are property owners who live within three hundred feet of the alley. He noted that the petitioner is required to notify all property owners within three hundred feet of the proposed alley vacation. Mr. Bancroft said of the forty-four persons who own property within three hundred feet of this alley, only eight signed the petition. Therefore, there are eighty-two per cent of the property owners within three hundred feet of the alley who did not remonstrate. Mr. Bancroft said, in conclusion, the petitioners -are not blocking access of any property owner to this alley, the alley will remain open and the.alley is not necessary to the growth of the City. He said the petitioners have built a beautiful medical facility, they will landscape the grounds and maintain the alley. The petitioners want to be good neighbors and make the site more beautiful. Mr. Bancroft said he was.asking the Board to grant this petition and vacate the alley. Patrick Brennan, Attorney, spoke to the Board in remonstrance against the vacation. Mr. Brennan said the alley is actually 175 feet long, not 165 feet. He said the Board should take into consideration the fact that there is a three -car garage on the property owned by Dan Allin. He said there is an easement on.that property for public use. He said the property owner's next to this alley have a two -car garage and are building an extension to that garage for their boat. Mr. Brennan said the petitioners built a $100,000 building knowing they did not own the alley. They took their chances, knowing they would have to go through a hearing on this vacation. Mr. Brennan said the building REGULAR MEETING APRIL 12. 1976 is not compatible with the houses in the .neighborhood, but looks like a Pizza Hut. Mr. Brennan said both the Republican and Democratic Precinctcommitteemen have remonstrated against this vacation. Mr. Brennan said the property owners in the area have lost about $10,000 valuation on their properties because of this building and they are going to ask for a reduction in their property taxes. Mr. Brennan said the Area Plan Commission staff said there were no public utilities in the alley but the petitioners now are talking about the public utility pole in the public right-of-way. He said there have never been problems with maintenance of the alley. Mr. Brennan said he and another property owner, John Horan, drove the alley with an LTD Station Wagon, after marking the fourteen foot line with barriers. They had no difficulty making the turn into the north -south alley without going on private property. Mr. Brennan said Earl Wilborn, a property owner who has a business on Lafayette Street, purchased a private lot to provide parking for his customers. Mr. Brennan said the petitioners have said the property owners can use the alley if they do not abuse the privilege and he questioned what would be considered abuse in'the use of the alley. Measurements were made of the curb installed by the contractor and it is out in the public right-of-way. Mr. Brennan said the contractor removed a wire grate for surface water drainage from the alley and asked the Board to order the removal of the curb and the replacement of this grate. Mr. Brennan said the neighbors do not want a permanent easement right. They want the alley to remain open for everyone's use. Councilman Joseph Serge spoke against the proposed vacation. He said he felt the alley should remain a public right-of-way. He said if the petition is granted, the doctors could close the alley if they wanted to. Mr. Serge said the building was constructed in an area where the neighbors are trying to preserve the heritage of the City. He said the matter should have been studied before permission was given to put the building up. Mr. Farrand noted that this Board is not the body to hear a rezoning matter. He said the property is properly zoned and the matter before this Board is the matter of vacating the alley. Mr. Serge said it was his opinion that the alley should be left open for the public. Mr. Brunner asked Mr. Brennan what his feelings were regarding the offer of the petitioners to grant permanent easement rights to the property owners. Mr. Brennan said the property owners feel that they now have more than a permanent easement. They have a public alley and they would like that alley to remain open. He said he would ask the Board to decline that offer. Mr. Mullen said, if Mr. Bancroft's value of the alley was set at $6,000, the tax would be figured on one-third of that figure, or $2,000, and the tax would amount to $240. Mr. Bancroft agreed that that figure was correct. Mr. Brunner asked Mr. Bancroft how the owners would limit the use of the alley to property owners if the easements were granted. Mr. Bancroft said there would be no attempt made to limit the use of the alley or restrict it to property owners. Mr. Brunner said it would appear the only problem the petitioners would have if the vacation is not allowed would be to reorder their parking arrangement. Mr. Bancroft said the parking situation would be more difficult if the alley is not vacated. He said the petitioners would have to eliminate a major part of their landscaping plans and he said they feel this landscaping is very important to the neighborhood. Mr. Bancroft said it may be, if the alley is not vacated, that they will have to remove the curb the contractor installed and that curb is a safety factor in keeping cars away from the utility pole. He said without the vacation, parking will be more difficult and there will be less parking spaces. Mrs. Joseph Stratigos, 527 N. Lafayette, spoke against the vacation. She said her husband had sent a letter of remonstrance to the Board. Mrs. Stratigos said they are directly next door to the doctors. She said they have daughters living at home and there are four cars in the family. Because of the one-way streets, they use this alley all 260 REGULAR MEETING APRIL 12. 1976 the time in order to get to the front of'their property. Mrs. Stratigos said she did not think the doctors` facility•was going to generate a large flow of cars onto their property. In regard to the landscaped privacy screen, Mrs. Stratigos said they would rather see a fence erected in preference to the landscaping, if -.this would keep the alley open. Mrs. Stratigos said, as a member of the Park Avenue Neighborhood Association, she was opposed to•the closing of the alley. She said this issue affects all the people of South Bend not just a handful of neighbors. She asked the Board to allow the alley to remain open. Earl Wilborn, 503 N. Lafayette, said he operates a small business and his customers use this alley a great deal of the -time. He said he has been in the area since 1947. Mr. Wilborn said when the alley was closed during construction, his customers had to go down to Navarre Street and around because of the one-way streets and said this was very inconvenient. Mr. Wilborn said it would be -a mistake to close this alley. He said the utility pole has never been a problem. He said he drives a station wagon and has never had trouble making the turn into the north -south alley. Mr. Farrand said it would appear that the Board had heard all the arguments to be made on this matter and said unless someone present had some new information to present, the -Board could now take action on the matter. Mr. Mullen made a motion that the Board deny the petition to vacate this alley. Mr. Brunner seconded the motion and it was carried unanimously, and Vacation Resolution No. 3426 is now rescinded. Mr. Kovas asked what had happened to the bricks which were removed from -the alley. Mr. Bancroft said he was not aware of any bricks in the alley and said the contractor would be the only one who would know. Mr. Farrand asked Street Commissioner Joseph-Gawrysiak to check with the foreman in that area to see if there were bricks removed from the alley. RECOMMENDATION APPROVED - PRELIMINARY PLANS FOR ELWOOD SIDEWALKS The Board received a recommendation from Rollin•E. Farrand, P. E., City Engineer, that the petition for the construction of sidewalks on Elwood Avenue, from Woodbine Way to Woodland and west on Edison Road, under Barrett Law had been reviewed and he was recommending that the improvement be made. Upon motion made by Mr. Farrand, seconded by'Mr. Brunner and carried, the Board accepted the recom- mendation and directed the Department of Public Works to proceed with preliminary plans and cost esimates for the project. It was noted that the area west on Edison Road is outside the City limits and that this project would include only Elwood Avenue, from Woodbine Way to Woodland. ADOPTION OF RESOLUTION NO. 10 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried) the following resolution was adopted: RESOLUTION -NO. 10, 1976 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South BEnd, Indiana, pursuant to Section 30 A-1 of -the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section 30-A-2 of the Municipal Code of the City of South Bend; and 1 REGULAR MEETING APRIL 12, 1976 1 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend,.Indiana: 1 That the parcels of real estate owned by the City,. contained in the following list, are not necessary to the public use.and are not set.aside by state or city law for public purposes. Street Address Deed No. 1102 Queen Street 777. 2. That this resolution shall, immediately upon its adoption, be submitted to the Common Council of the City of South Bend, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend. Adopted this 12th day of April,.1976. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter-H. Mullen ATTEST: s/ Patricia DeClercq VEHICLES SCRAPPED AND DISPOSITION APPROVED The Board received a request from Rollin E. Farrand, Director of Public Works, that the following vehicles which have been deadlined and should be declared scrap. Mr. Farrand requested permission from the Board to dispose of the vehicles pursuant to Statute. Unit 404 1969 Ford Unit 407 1968 Ford Unit 437 1970 Chevrolet Unit 441 1970 Chevrolet Unit 607 1970 Ford Unit 251 1971 Ford Unit 14 1965 Ford Van Unassigned 1963 I.H. former wrecker Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request to scrap the vehicles and dispose of them was approved. BIDS FOR STREET DEPARTMENT TRUCKS REJECTED The Board received a recommendation from Joseph Gawrysiak, Street Commissioner, that the bids for Street Department trucks had been reviewed and he was recommending that the bid of Michiana Mack be approved. Mr. Farrand provided the Board with a tabulation of the bids and noted that the bid of Shamrock Ford was not within specifications because they did not bid the diesel sleeving requirement. The bid of International Harvester and Chevrolet did not meet the frame requirements. The only bid within specifications was the Michiana Mack bid for a DM6855 Mack Truck, net bid $61,000. Ronald Delcamp of Michiana Mack was present and said he did not take exception to anything in the specifications in his bid but he was not aware that it was specked in that manner. He said it was an REGULAR MEETING APRIL 12, 1976 error on his part to list the frame at a. lower figure on the bid. However, he said the.frame does meet the specifications and he could correct that error. There was a discussion regarding whether the Board should allow a correction to be made at this time and whether the other bidders should be allowed the same privilege, in the event they wished to make a correction. Upon motion made by Mr. Farrand, seconded by Mr.,Brunner and carried, the Board rejected all bids for the street department trucks and spreaders as non -responsive to the bid specifications and directed the Clerk to readvertise for bids with sealed bids to be received on Monday, April 26, 1976. REQUEST FOR FUND SOLICITATION - AMERICAN CANCER SOCIETY The Board received a request from the American Cancer Society to conduct a fund solicitation on May 15 at various inter- sections. Deborah Gobdel was present representing the American Cancer Society and she advised the Board that the Society does have a permit No. 608 from the Charitable Solicitations Commission. Mr. Farrand said there is difficulty with some of the inter- sections listed in the request as they are heavily travelled intersections and the past policy has been not to allow such solicitation at these intersections. Mr. Farrand asked Ms. Gobdel if she would meet with Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, to work out some alternative locations. Ms. Gobdel said she would contact Mr. Wadzinski. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO ADD ADDITIONAL ITEMS TO AMBULANCE BID APPROVED The Board received a request from Fire Chief Robert L. Snider to add the following items to the ambulance bid awarded by the Board: Special cabinet in spare tire compartment $150.00 Console to mount radio heads 25.00 Radio AM-Conelrad Receiver 131.00 $306.00 Total increase for the two ambulances would be $612.00. Mr. Mullen asked Chief Snider if this additional cost would change the low bidder. Chief Snider said it would not. Mr. Farrand asked Chief Snider if there was sufficient money in the appro- priation to cover these additions and Chief Snider said that there was. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the recommendation. LOGGING TAPE RECORDER BID ACCEPTED The Board received the following recommendation from Chief Robert L. Snider and John V. Hunt, Director of Communications in regard to the evaulation of bids for a Logging Tape Recorder for the South Bend Fire Department: "As per the last paragraph of the published "Notice to Bidders": 'The Board reserves the right to reject anu or all bids or to accept the one which in its judgment, will be to the best interests of the City of South Bend'. With the above in mind, we, the undersigned, suggest that the Magnasync/Moviola bid be accepted, and.submit the following reasons for our decision: 1 263 REGULAR MEETING APRIL 12, 1976 The Fire Department has'been assured of access to the Police Department's Magnasync Automatic Search/Reproducer which is compatible only to the tapes from a logging Tape Recorder from the same manufacturer, a fact which is true of such equipment of all manufacturers. Dictaphone was advised of the condition that existed and it was suggested that they attach to their bid the option of their Auto -Search unit. They saw fit not to do so. To accept the Dictaphone bid would put the City in a position of having to invest a minimum of $4,OOO for a compatible Auto -Search unit. The disparity between the two bids becomes lessened con- siderably when the cost of 50 rolls of tape, $2,000.00, and a door, $222.00,'are added to the Dictaphone bid to make it consistent with the Magnasync bid. The difference becomes $1,273.60, or approximately nine per cent. The most significant factors are quality, dependability, and trouble free operation of the Magnasync equipment over that of Dictaphone's,. as experienced by the radio operators in the Fire and Police Department communications centers. Respectfully submitted, s/ Robert L. Snider C Fire Chief s/ John V. Hunt Director of Communications " W John Hunt, Director of Communications, was present and advised that no company's equipment is compatible with another company. He said the Police Department has agreed to allow the Fire Department to use their equipment and he recommended that the.bid be accepted. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board accepted the recommendation and awarded the bid,. with the battery pack for a total net bid of $14,031.50. FILING OF PETITION TO VACATE ALLEY Robert D. Lee and Frederick K. Baer, Attorneys for the petitioners, Hills and Pfeil, file a petition for the vacation of the north -south alley running north from Marion Street to the intersection of said alley with the east -west alley running west from St. Joseph Street. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was referred to the Bureau of Design and Administration for preliminary review and recommendation. RECOMMENDATION APPROVED - PARKING AND TRAFFIC CONTROL FESTIVAL '76 The following recommendation was submitted to the Board by Mr. Farrand: "In response to Mr. Simpson's request for parking and traffic control for Festival '76, I'would like to recommend the following: 1. Parking for those three days be prohibited on the 100 block of South Michigan Street. 2. Free parking is now available on all City'surface lots on Saturday and Sunday. No special action is required to extend this privilege to cover July 3 and 4. On Monday, July 5, the surface lots are reserved for monthly parkers. Free parking should not be provided on the surface lots for Monday, July 5 because of the conflict with the prior designation for monthly parkers. REGULAR MEETING APRIL 12, 1976 3. Free parking can be made available in both Parking Gara es at a charge ---'of `$50.00 for the Colfax Garage and.U00_.00 for the Jefferson Garage on Saturday, July 3 and a charge of $50.00 for each garage for July 4. It is my recommendation that free parking not be allowed in the garages on Monday, July 5 because of the conflict with monthly parkers. 4. The Century Center site cannot be made available for free parking. This is a construction site and the hazard resulting from the movement of equipment and material on the site, along with the potential restriction of construction activities if parking were to be allowed, make this impractical. 5. The City cannot make available free parking in Block Six. At the present time, it appears that the purchaser of this area will be in actual possession of certain parcels that would preclude access to any potential parkers there. 6. -The Police Department, Fire Department, City Attorney's Office and the Bureau of Traffic and Lighting will be advised of the Board's action regarding this matter and will be kept informed regarding the proposed schedule. Those departments can be expected to cooperate with the River Bend Plaza office in the promotion of this event. s/ Rollin E. Farrand. if Upon -motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation was approved. OPEN AIR STAND LICENSE APPROVED - OLIVE AND SAMPLE The Board received an open air stand application from William E. Moore to operate a flower stand on the railroad right-of-way property at Olive and Sample Street. Approval of the railroad for use of the property was attached to the application. The property is zoned Commercial. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the application was approved subject to the applicant securing the necessary stand licence at $25.00 per month. TAXI DRIVER'S LICENSE DENIED - HARVEY MILTHALER The Board received a recommendation from Peter H. Pullen, City Controller, that the application of Harvey Milthaler for a taxi driver's license be denied, because Mr. Milthaler did not list previous arrests and convictions on the application. Mr. Farrand noted that Police Chief Michael Borkowski concurred in.the recommendation for denial. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the recommendation was approved and the application was denied. CHANGE ORDER NO. 2 APPROVED - RANDOLPH STREET RETENTION BASIN Change Order No. 2 in the Randolph Street Retention Basin project was submitted to the Board, with the favorable recommenda- tion of Rollin E. Farrand, City Engineer, and Patrick M. McMahon, Manager of the Bureau of Public Construction. The change order involves changing a -portion of the fence and results in a decrease in the contract of $1,224.96. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Change Order was approved. REGULAR MEETING APRIL 121, 1976 REQUEST TO SELL POPPIES APPROVED - AMERICAN LEGION AUXILIARY NO. 50 The Board received a request from American Legion Auxiliary No. 50 to hold their Annual Poppy Days sale on May 21 and 22 on the public sidewalks. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved. RECOMMENDATION - PETITION TO VACATE A PORTION OF BRYAN STREET The Board received a recommendation from the Bureau of Design and Administration that the petition of the South Bend Community School Corporation, to vacate a portion of Bryan Street and two alleys, had been reviewed and they have no objection to the vacation, subject to the existing utility easements. Upon motion made by Mr. Farrand, seconded,by Mr. Mullen and carried, the recommendation was filed and the petition was referred to the'Area Plan Commission for their review and a public hearing. COMMUNITY GARDENS APPROVED Requests for Community Gardens were received from Mrs. Helen Kintner for 923 E. Bowman Street, Ruth Tate for 722 E. Miner Street, Clarence Anderson for 1506 S. High Street, and John Bunyon for 142 N. Birdsell Street. Each individual has signed the Community Garden form and Hold Harmless Agreement. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the requests were approved. W CHILDREN'S PLAZA PARTY APPROVED - MAY 7 Douglas Simpson, Director of River Bend Plaza, submitted a request to the Board to hold a Children's Plaza Party on May 7. The party would consist of a number of scheduled events during the day for children from Head Start and nursery schools. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the party was approved. REQUEST FOR HANSEL CENTER PARADE RECEIVED The Board received a request from Hansel Center to hold a parade with children marching, a car with music and floats, to begin at Hansel Center and march to the Plaza on Saturday, July 3 for the start of Festival '76. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REGULAR TRASH PICK-UP ON FRIDAY, APRIL 16 ANNOUNCED Joseph Kuminecz, Director of the Sanitation Department, advised The Board that regular trash pick-up would be made on Good Friday, April 16, 1976. The.announcement was ordered filed. BOND APPROVED - PAUL GEANS Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the continuation certificate for the contractor's bond of Paul Geans was properly executed and could be approved to February 17, 1977. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bond extension was approved. LEASES WITH ACTION TABLED Leases with Action, Inc, for the use of Fire Station No. 10, 1820 S. Michigan Street, and Fire Station No. 7, 803 Notre Dame Avenue, both abandoned for use as fire stations, were submitted to the Board. The leases were prepared by Deputy City Attorney Kathleen Cekanski and submitted to Action for an updated valuation of the rental of the premises. This information has now been received and Deputy City Attorney William Stanley has reviewed the leases. Mr. Mullen asked that he be furnished a copy of the leases for his 6 REGULAR 14EETING APRIL 12, 1976 review. Upon motionimade by Mr. Farrand, seconded by Mr. Mullen and carried, action on the leases was tabled. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of April 2 to 9 was received. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. ONE HOUR PARKING APPROVED - 3605 IIISHAWAKA AVENUE Ralph S. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board that a one -hour parking zone be approved at 3605 Mishawaka Avenue, the location of a used car business. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the recommendation was approved. BID ADVERTISING APPROVED - CAR WASHES AND TIRE REPAIRS The Board received a' request from James Meehan, Bureau of Vehicle Maintenance, that bids be advertised for car washes for City vehicles and for tire repairs for City vehicles for the period beginning May 1, 1976 and ending April 30, 1977. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to lie received on April 26, 1976. RE UEST FOR STUDY OF FOUR-WAY STOP AT PORTAGE-RIBOURDE-BOLAND Councilman Joseph Serge asked the Board to investigate the existing four-way stop at the intersection of Portage, Ribourde and Boland. He said residents of the area question the need for the stop and are asking that it b removed. Mr. Serge said there is a need for a four-way stop at H milton and Johnson Streets and he asked the Board to consider that installation. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board referred the requests to the Bureau of Traffic and Lighting for review and recommendation. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 11:45 a.m. /P'*0lAn E. Farrand