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HomeMy WebLinkAbout04/05/76 Board of Public Works Minutes�V' REGULAR MEETING APRIL 5, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 5, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS 14EETING APPROVED Mr. Brunner reported to the Board that the minutes of.the March 29 meeting of the Board had been reviewed and were in order. He made a motion that the minutes be accepted as submitted. The motion was seconded by Mr. Mullen and carried. OPENING OF BIDS - BUREAU OF STREETS TRUCKS AND SPREADERS This was the date set for receiving bids for two tandem axle trucks and spreaders for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Michiana Mack, Inc. Bid was signed by Ronald I. Delcamp, non -collusion affidavit was in order and a 10% bid bond was submitted. e+, Bid - Two 1976 Mack D11487S with hydraulic system and Hiway spreader - Unit Price $34,718 Total $69,436.00 Two 1976 MZCK D11685S with hydraulic system and Hiway spreader - Unit Price $36,503 Total $73,006.00 ►� Net - $60,406 Trade-in Allowance - $6,300 each - Total $12,600 1 Shamrock Ford Net - $56,836 Bid was signed by B. S. Tinkham, non -collusion affidavit was in order and a l0io bid bond was submitted. Bid - Two LT8000 Ford Truck with Hiway Spreader Unit Price - $32,259.11 Total $64,518.22 Trade-in Allowance - $6,500 each - Total $13,000.00 Net $51,518.22 International Harvester Bid was signed by P. J. Irwin, non - collusion affidavit was in order and a certified check was submitted. Bid - Two 1976 International F2050A each $29,866.65 Total $59,733.30 Two Hopper Type Spreaders each 4,083.00 Total 8,166.00 Trade-in Allowance - $9,100.00 Net Bid$58,799.30 McCormick Motors Bid was signed by Bernard I. Bear, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Per Unit - $33,605.75 Total $67,211.50 Trade-in Allowance $4,500 each - Total $9,000.00 Net Bid $56,211.50 Hoppers - Per Unit $4,083.00 - Total $8,166.-0 Trade-in Allowance $300 each - Total $600 - Net Bid - $7,566.00 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to t1je Bureau of Streets for review and recommendation. z o REGULAR 14EET ING APRIL 5, 1976 OPENING OF BIDS - LOGGING TAPE;RECORDER, FIRE DEPARTMENT This was the date set for receiving bids for a.logging tape. recorder for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Magnasync-Moviola Corporation Bid was signed by Glenn Bushway, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Recorder -Reproducer $90684.00 High Speed Generator Reader 1,790.00 See Thru Locking Door„ 222.00 Automatic Gain Control Amplifier 13.00 each-$247.00 Extender Cards 94.00 50 reels recording tape 1,750.00 Total 14,787.00 Dictaphone Company Bid was signed by William C. Neick, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - Recorder -Reproducer Automatic Gain Control Amplifier High Speed Generator �. .High Speed.Time Reader Back Up Power Supply Audible Alarm Total $8,289.40 14,00 each - $280.00 840.00 770.00 112,00 35.00 10,291.40 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Fire for review and recommendation. OPTION ON PUMPER TRUCKS ACCEPTED 1 The Board received a letter from Fire Chief Robert L. Snider advising them that they would like the Board to accept the opti-on on the pumper bid from Michiana Mack relating to the extension of the front bumper. Mr. Farrand said it was the intent, when the bid award was made, to include this option, but the wording of the motion did not include it. The option will cost $317 per truck, for a total of $951 and there is money in the appropriation to cover this. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the option to the pumper bids for the extension of the front bumper, at a total cost of $951 for the three trucks, was accepted. TRAFFIC CONTROL DEVICES APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: A. Installation of stop signs on Jefferson at Cherry. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the installation was approved. B. Two hour parking zone from 6:00 a.m, to 6:00 p.m. at 400 W. Wayne to bring this block into compliance with the surrounding area. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation ws approved. C. 30 Minute Parking Zone, 604 South Eddy on South Street to provide parking turnover for a newly opened professional office. Upon motion made by Per. Farrand, seconded by Mr. Mullen and carried, the installation was approved. REGULAR MEETING APRIL 5, 1976 f� POPPY SALES APPROVED - AMERICAN LEGION AUXILIARY The Board received requests from the.Bendix Unit 284 and Pulaski Post 357, American Legion Auxiliary, for their annual Poppy Days Sale on Mav 21 and 22., 1976 on the public streets and sidewalks. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. PARADE REQUEST RECEIVED - HOPE CHAPEL CHURCH OF GOD The Board received a request from the Hope Chapel Church of God for their Annual Vacation Bible School Parade to be held on Saturday, June 5. A'suggested route was enclosed and they noted that liability insurance will be filed. Upon motion made by Mr. Farrand, seconded by Per. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and for coordination by the Police Department Traffic Detail. PARADE REQUEST RECEIVED - MAURICE 14ATHYS LITTLE LEAGUE The Board received a request from the Maurice Mathys Little League to hold an Opening Day Parade on May 15. They enclosed their route and insurance coverage. Upon motion made by.Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and for coordination by the Police Department Traffic Detail. PETITION FOR SIDEWALKS FILED - WEST ELWOOD AVENUE The Board received petition forms signed by property owners requesting the installation of sidewalks on West Elwood Avenue from Woodbine Way to Woodland Avenue and then further west on Edison Road, in the area of the new Jesse Dickinson Middle School.. The petition was filed and, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, referred to the Bureau of Design and Administration for review and recommendation. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance for the Mental Health Center property at 420 N. Frances Street was submitted to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner -and carried, the certificate was ordered filed. BOND APPROVED - KEITH 11. CARBIENER Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the continuation certificates for the Contractor's Bond of Keith M. Carbiener were in proper form and could be approved. The , certificates are effective to 5/14/76 and to 5/14/77. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bond continuations were approved to the dates listed. STREET LIGHT OUTAGE -REPORT The Street Light Outage Report for the period of March 30 through April 2 was received, and indicated eighteen outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. RIVED. BEND PLAZA REQUEST APPROVED - SALUTE TO INDUSTRY Douglas Simpson, Director, River Bend Plaza, submitted to the Board a request from Dennis Woodka to hold a Bicentennial Salute to Industry on August 19, 20 and 21. Mr. Woodka would like to use two floors of the Colfax Parking Garage for a display. Mr. Simpson said Mr. Woodka is aware that they must provide liability insurance and the participants will be required to provide it. Mr. Simpson said he would recommend that the fifth and sixth floors of the garage be used and that any charge be waived since they will not be using the entire garage. Upon motion made by Mr. Brunner, seconded by Mr. REGULAR MEETING APRIL 5, 1976 Mullen and carried, the Board approved the request for a Bicentennial Salute to Industry to be held in the Colfax Parking Garage on August 19, 20 and 21, subject to the participants furnishing liability insurance and to the display being conducted on the 5th and 6th floors. Mr. Farrand noted that any security arrangements would have to be worked out by Mr. Woodka. REQUEST FOR JIMMY CARTER TO APPEAR ON PLAZA Douglas Simpson, Director, River Bend Plaza, advised the Board that he had been contacted by an advance man for Jimmy Carter, Presidential Candidate asking whether Mr. Carter could appear on River Bend Plaza on a date sometime within the next two weeks and whether sound equipment could be provided. Mr. Simpson noted that the Plaza does have sound equipment but he asked the Board to give him a policy ruling on the matter. Mr. Brunner made a motion that the Board approve the request to allow Mr, Carter to appear on River Bend Plaza and use the sound equipment. The motion was seconded by Mr. Mullen and was carried. There was a general discussion as to whether all similar requests from state and local candidates would be approved and it was the feeling of the Board members that such.requests should be handled on an individual basis. STREET MATERIALS BIDS AWARDED Mr. Farrand noted that the recommendation to award bids for street materials for the year 1976 had been tabled last week to allow for a bid tabulation to be prepared for study by the members of the Board. He noted that accepting all bids would give the Street Department an alternate source of materials if the low bidder was unable to supply them. Mr. Brunner said that the City is constrained to go to the low bidder unless there are circumstances which prevent his furnishing the materials pursuant to the bid. Mr. Mullen said he is satisfied that this is the best way to approach this matter to insure that the supplier cannot increase the price if the City should purchase the materials from him. Mr. Farrand made a motion that the Board accept all bids for Street Materials for 1976 as submitted, with the understanding that the City will be using the low bidder significantly more than the second low bidder. The motion was seconded by Mr. Mullen and was carried. LETTER RECEIVED FROM DR. STRATIGOS RE: VACATION RESOLUTION 3426 Deputy City Attorney William Stanley transmitted to the Board a letter from Dr. George Stratigos remonstrating against the petition to vacate the alley running west from 500 N. Lafayette Blvd., which is Vacation Resolution No. 3426. A public hearing was held on the vacation last Monday, March 29 and Dr. Stratigos' letter indicated that he was unable to be present at that hearing but is opposed to the vacation. It was noted that the matter of the vacation was tabled by the Board until April 12. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed and will be placed in the Vacation Resolution file. REGULAR MEETING APRIL 52 1976 FJ1 LETTER RECEIVED FROM PATRICK BRENNAN.RE- VACATION RESOLUTION 3426 Deputy City Attorney William Stanley transmitted to the Board a letter from Patrick -Brennan advising the Board that the petitioners for the vacation.of the alley running west from 500 N. Lafayette, Vacation Resolution No. 3426, have blocked the alley and are con- structing curbs. Mr. Brennan asked that a "cease and desist" order be issued, since the alley is not closed. Mr..Farrand noted that the petitioner is improving the alley at his own expense and, whether or not the alley is vacated, they are obligated to return that alley to reasonable condition. Mr. Farrand said this matter will be before the Board next Monday, April 12. Mr. Brunner said it was presumptious on the part of the petitioner to improve the alley without its being vacated. Mr. Stanley noted that Mr. Brennan's request should have been directed to the courts. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the letter was ordered filed and will be placed in the Vacation Resolution file. There being no further business to come before the Board,,upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. ATTEST: 4k,e� A Patricia DeClercq, Clerk ,o'llin E. Farrand