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HomeMy WebLinkAbout03/22/76 Board of Public Works Minutes3 REGULAR IIEETI14G MARCH 22, 1976 A regular meeting of the Board 9:30 a.m, on Monday, March 22, with Mr. Farrand, Mr. Brunner City Attorney William Stanley of Public Works was convened at 1976 by President Rollin Farrand and Mr. Mullen present. Deputy was also present. OPENING OF BIDS - BUREAU OF STREETS MATERIALS This was the date set for receiving bids for materials for the Bureau of Streets for 1976. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rose Fuel & Materials, Inc. Bid was signed by Paul 11. Lehner, South Bend, Indiana Jr., non -collusion affidavit was in order and a certified check was submitted with the bid. Bid 3000 Bags Portland Cement @ $3.25 - Total - $9,750.00 Walsh & Kelly, Inc. Bid was signed by Thomas O. Walsh, South Bend, Indiana non -collusion affidavit was in order and a 1070 bid bond was submitted. Bid - 15,000 Tons HAC Surface Limestone @ 10.95 - $164,250.00 15,000 Tons HAC Surface Slag @ 11.30 - 169,500.00 20,000 Tons 11AC Binder #8 or #9 @ 9.50 190,000.00 2,500 Tons HAC Binder #11 @ 9.60 24,000.00 5,000 Tons HAE Sand Surface - Type IV @ 14-50 72,500.00 5,000 Tons HAC Sand Surface -Type D @ 10.90 54,500.00 5,000 Tons HAE Slag Surface - Spec. @ 17.00 85,000.00 5,000 Tons-HAC Slag Surface - Spec. @ 13.20 66,000.00 150 Tons Bit. Material Tack @ 115.00 17,250.00 1,000 Tons Bit. Patching Material @ 13.55 .13,550.00 Rieth-Riley Construction Co. Bid was signed by Richard D. South Bend, Indiana Ruhlman, non -collusion affidavit was in order and a 10°o bid bond Bid - was submitted. 15,000 Tons HAC Surface Limestone @ 12.30 - $184,500.00 15,000 Tons HAC Surface -Slag @ 12:70 - 190,500.00 20,000 Tons HAC Binder - #8 or #9 @ 9.55 - 191,000.00 2,500 Tons HAC Binder - #11 @ 11.00 - 27,500.00 5,000 Tons HAE Sand Surface -Type IV 16.40- 82,000.00 5,000 Tons HAC Sand Surface -Type D 12.50- 62,500.00 5,000 Tons HAC Slag -Surface -Spec @ 18.20 - 91,000.00 5,000 Tons HAC Slag Surface -Spec @ 14.25 - 71,250.00 1,000 Tons Bit. Patching Material @ 14.80 14,800.00 Westville Oil & Manufacturing Co. Bid was signed by Andrew Carson, Westville, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 175,000 gals. Road Oil @ $0.15 per gal. - $26,250.00 St. Joseph Materials Company, South Bend, Indiana Bid was signed by Richard Marese, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid 2,000 Tons Fine Aggregate 14-2 @ 1.10 - $2,200.00 I� REGULAR MEETING MARCH 22, 1976 The Levy Company Bid was signed by Richard Marese, Chesterton, Indiana non -collusion affidavit was in order and a 10% bid bond was Bid submitted. 15,000 Tons MIN. Agg. #2 Stone or Slag @ 3.95 $59,200.00 5,000 Tons C. Aggregate #73 @ 4.10 20,500.00 2,000 Tons Cr.se. Agg. - Crusher Run @ 3.50 7,000.00 Kuert Concrete, Inc. Bid was signed by A.E.J. McManus, South Bend, Indiananon-collusion affidavit was in order and a 10% bid bond was Bid- submitted. 2,000 Tons Fine Aggregate #14-1 @ 1.50 $2,000.00 600 Yds. Class A Limestone Concrete @ 29.15 $17,490.00 150 Yds. Class B,Gravel Concrete @ 25.90 17,190.00 600 Yds.°Class A Slag Concrete @ 28.65 3,885.00 Eckler-Lahey Lumber Co. Bid was signed by James H. Lahey South Bend, Indiana non -collusion affidavit was in order and a certified check was Bid-- submitted with the bid. 3,000 Bags Portland Cement @ 2.93 Wanatah Trucking Co. Wanatah, Indiana $8,790.00 Bid was signed by Roger A. Hutton, non -collusion affidavit was in order and a 10% bid bond was submitted. 15,000 Tons Min. Aggregate #2 Stone @ 4.65 $69,750.00 Bitucote Products Co. Bid was signed by Otto Hadley, St. Louis, Missouri non -collusion affidavit was in order and a 10 % bid bond was submitted. Bid - 600,000 Gallons Emulsified Asphalt @ $0.4341 $260,460.00 Emulsified Asphalts Bid was signed by David M. Yates, Chicago, Illinois non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 600,000 Gallons Emulsified Asphalt @ $0.3628 $217,680.00 Western Materials Company Bid was signed by G. A. Remaly, Lafayette, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000 Tons Min. Agg. #2 Stone @ 6.75 $101,250.00 5;000 Tons C. Agg..#73 @ 1.50 7,500 00 8,000 Tons C. Agg. #9 Spec. @ 1.90 15,200.00 2,000 Tons Fine Agg. #14-1 or #14-2 @ 1.10 2,200.00 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Streets for review and recommendation. REGULAR MEETING MARCH 22, 1976 BID AWARDED - HOT MIX TRAIL R;�BUREAU OF STREETS The Board received a recommendation from John Baumgartner, Assistant Street Superintendent, that the bid of Seastrom, Inc. for a portable asphalt storage unit had been reviewed and could be•accepted. Mr. Baumgartner was present and indicated to the Board that this was the only bid received and was, in his opinion,a good bid. Mr. Farrand made a motion; based on the recommendation of Mr. Baumgartner, that the Board accept the low and only bid of Seastrom, Inc. of $7,784.:00 for a portable asphalt storage unit, subject to approval of the funding. Tyr. Brunner seconded the motion and it was carried. FILING OF LETTER RE: AIRPORT INDUSTRIAL PARK PHASE IV The following letter was received: Mr. Howard D. Bessire Re: Executive Director Industrial Foundation Inc. of Sout 320 West Jefferson Boulevard South Bend, Indiana Mr. Bessire, h March 17,-1976 Airport Industrial Park Phase IV Bend We have reviewed the tabulation of bids received and additional documentation submitted by your engineer, Clyde E. Williams and Associates, for the referenced project and concur with the recommended award as follows. Air Industrial Park, Phase IV Divisions "C" and "D" Base Bid, no Deductive Alternates, in the amount of $1,403,666.75 EDA participation is limited to fifty (50%) per cent of the original estimated project cost or a grant not to exceed $1,004,000. Please notify the successful bidder of the award in writing and furnish this office a copy of Notice of Award. Ritschard Bros, Inc., indicated in the Standard Questionnaire their intent to sub -contract approximately $950,000 of the contract work. Inform the successful bidder that prior to entering into any sub -contract, the names of the proposed sub -contractors must be submitted to you for submittal to EDA for approval. Specific Requirements for Sub -Contractors are outlined on Page 43 and 44, Section III, of the Requirements for Approved Projects, Sixth Edition, August 1974. As soon as the contract -documents have been completed, please sent one (1) set only of bound executed contract documents in accordance with the instructions' on Page 32, Section II, of the requirements for Approved Projects, Sixth Edition, August 1974. Respectfully, William D. Bond Project Engineer Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed. 239 REGULAR MEETING MARCH 22, 1976 TRANSFER OF"CUSHMAN MOTOR SCOOTER FROM BUREAU OF POLICE TO MUNICIPAL SERVICES GARAGE The Board received a letter from Chief Borkowski asking that a Cushman Motor Scooter be removed from the Bureau of Police vehicle inventory and transferred to the Municipal Services Garage. Captain Sikorski was present and advised the Board that this unit had been used.in the past for football traffic control but repairs have been too expensive for the Department to keep the unit. Mr. Farrand noted that the Bureau of Vehicle Maintenance would use the vehicle to send a mechanic out to locations where there is a problem with a City vehicle.. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the vehicle was transferred from the Bureau of Police inventory to the Municipal Services Garage. REVISED LEASE WITH STATE OF INDIANA FOR OLD FIRE STATION EIGHT APPROVED Deputy City Attorney William Stanley advised the Board that a lease agreement with the Department of Corrections, State of Indiana, for the use of old Fire Station No. 8, 134 N. Olive Street, had been approved by the Board and submitted to the State for approval in February. The Legal Department has now been advised that the State would like paragraph 10 which refers to liability insurance to be deleted from the agreement. A revised agreement deleting paragraph 10 has been prepared and Mr. Stanley recommended that the Board approve the revised lease agreement. Upon motion made by Mr. Farrand, seconded by Mr.Brunner and carried, the -Board approved the lease agreement and it will be transmitted to the State of Indiana for execution by state officials. REQUEST TO SELL POPPIES APPROVED CONDITIONALLY The Board received a request from Post No. 1167, Veterans of Foreigh Wars, to hold their annual Poppy Sale on May 14 and 15, 1976. They have applied to the Charitable Solicitations Commission for approval of the solicitation drive. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request was approved, subject to favorable action by the Charitable Solicitations Commission. RESPONSE RE: PENN CENTRAL CROSSING MALFUNCTIONS Senator Birch Bayh transmitted to from the Penn Central Railroad in crossing gate arms on Penn Central "The Honorable.Birch Bayh United States Senate Washington, D. C. 20510 Dear Senator Bayh: the Board the following communication regard to the malfunction of crossings in South Bend: March 5, 1976 Please refer to your letter of February 20, 1976 attaching copies of letters.from Patricia DeClercq and Judith M. Keltner, expressing their.concern about the operation of the crossing gates between Miami and Ironwood Streets in South Bend, Indiana. An inspection of these particular gates did not reveal any malfunction and they are operating as designed. These gates operate through an electrical circuit and become activated when our switch trains are performing work in the vicinity of the old South Bend passenger station. To correct this condition, overlay timed -out circuits must be added to the present installation. The design and cost estimates will be progressed and upon completion of this preliminary work, appropriate action will be taken. Sincerely s/ Jervis Langdon, Jr. President Penn Central Transportation Company " 40 REGULAR MEETING MARCH 221, 1976 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed and copies sent to Ms. Keltner and to Senator Bayh, Senator Hartke and Congressman Brademas. LICENSE FEE WAIVED - ETHNIC FESTIVAL VENDORS The Board received a request from Mrs. Gwen Stiver, Chairman of the South Bend Bicentennial Committee, that the vendors license fees be waived during Ethnic Festival '76, July 4, 5 and 6, 1976. Mrs. Stiver was present and said the Bicentennial Committee would charge each vendor a $25.00 fee, with the fee to be used to help pay the.cost of electricity and other arrangements for the Festival. Each vendor, food and craft, will be required to pay $25.00 per booth. Mr. Farrand noted that the fee was waived last year for the Ethnic Festival. Upon motion made by Mr. Farrand, seconded by Mr..Brunner and carried, the vending license fee for vendors on River Bend Plaza during the Ethnic Festival '76 on July 3, 4 and 5 was waived. REQUEST FOR TRAFFIC AND PARKING - ETHNIC FESTIVAL The Board received a request from Douglas Simpson, Director of River Bend Plaza, for free parking on the City -owned flat lots and the City garages during the Ethnic Festival, to prohibit parking on the supergraphic areas, to.allow parking on the Century Center site and on Block 6 and to provide for traffic control during the Festival. Mr. Farrand noted that this request would require some review because of monthly parkers who might need their spaces on Monday, July 5. Upon motion made, seconded and carried, the Board took the request under advisement for review by Board members and future action. REQUEST FOR HORSE DRAWN WAGON RIDES DURING ETHNIC FESTIVAL Douglas Simpson, Director, River Bend Plaza, asked the Board for permission to offer free horse-drawn wagon rides on River Bend Plaza during the Ethnic Festival. It was moved by Mr. Farrand, seconded by Mr. Brunner and carried, that the request be referred to the Legal Department and the Bureau of Traffic and Lighting for review and recommendation. APPLICATION FOR RIVER BEND PLAZA FROM RONALD BEELBY Douglas Simpson, Director of River Bend Plaza, submitted an application from Ronald Beelby to park a vehicle on the Plaza for the sale of ice cream and other food items. Mr. Simpson recommended the application favorably and advised the Board that Mr. Beelby was on the Plaza last year. He said parking is now allowed in the location Mr. Beelby had last year so another location will have to be decided upon. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the application subject to the securing of a vendor's license and filing.of insurance and subject also to Mr. Simpson's selection of a proper site for the operation. REQUEST TO ATTEND MEETINGS APPROVED Forrest R. West, Building Commissioner, submitted requests to the Board for permission for him to attend a Building Officials Code and Administrators International Meeting in San Diego.California March 25 through 28 and for Paul Roelke to attend the Spring School of the Indiana Association of building Officials at Speedway, Indiana on March 28 through 31. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the requests were approved. REGULAR MEETING MARCH 22, 1976 46: 1 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period.of March 12 through 18 was received. The report indicated 30 outages. Upon motion made by Mr. Farrand, seconded. by Mr. Brunner and carried, the Board ordered the report filed. REQUEST FOR BIKE-A-THON ON OCTOBER 3 RECEIVED The Board received a,request from the American Diabetes Association to hold a Bike-A-Thon on Sunday, October 3, 1976. A proposed route has been submitted to the Bureau of Traffic and Lighting for review. Upon motion made, seconded -and carried, the Board gave tentative approval of the date, subject to a review of the route by the Bureau of Traffic and Lighting and the Police Department Traffic Detail and to the filing of liability insurance with the Board.. CHANGE ORDERS APPROVED — CENTURY CENTER The Board received the following request from Patrick McMahon: "Gentlemen: Re: Century Center Change Orders Please find attached the following Change Orders for the Century Center Project: Contract #. Change Order # Amount 002-Footings 4 + 3,799.00 (EDA) 003-Foundations 1 + 1,202.00 (EDA) 004-Concrete.. 2; + 6,901.00 021--Furring, Lathe & Plaster 1 + 4,280.07 022-Floor Tile 1 - 966.00 023--Ceilings 1 - 4,200.00 039-HVAC 1 + 2,492.40 040-Plumbing 2 + 4,133.00 (EDA) 042-Sprinklers 1 + 1,041.60 18,683.07 Change Orders previously approved $121,936.76 Original Contract Price Total $6,339,608.00 Total Project to Date $6,480,227.83 Very truly yours, s/ Patrick M. Mc l,,hhon, Manager " Mr. 11cMahon was present and advised the Board that these are routine change orders. There is a cover letter attached to each change order explaining the change. The change orders relate to adjustments required in the contract. Mr. Mullen asked Mr. McMahon if the construction is ahead of schedule. Mr. McMahon said it is on schedule. Gene Evans, Civic Planning Association, inquired about the amount in the contingency fund and Mr. McMahon said the amount was $170,000 and the Change Orders so far are 60% of that amount. SIGNING OF TITLE SHEET AND BID ADVERTISING APPROVED - SIGNALIZATION PROJECTS ON IRELAND ROAD - R & S 85 The title sheet approving the plans for R & S 85, the signalization of Ireland and Fellows, Ireland and Miami and Miami and Scottsdale Mall were submitted to the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the title sheet approving the plans. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting requested that the Board advertise for bids for the project. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized the advertising for bids for R & S 85, with sealed bids to be received on April 12, 1976. REGULAR MEETING MARCH 22, 1976 REQUEST TO ,ADVERTISE FOR BIDS`FOR BUREAU OF SOLID WASTE VEHICLES APPROVED Mr. Farrand advised the members of the Board that the Bureau of Solid Waste has budgeted money to purchase new vehicles. They estimate the cost per vehicle to be $20,000. They are requesting permission to advertise for bids for new packers, with bids to be sought on a unit price basis, with a maximum of three vehicles to be purchased. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized the advertising for bids for vehicles for the Bureau of Solid Waste, with sealed bids to be received on April 12, 1976. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:50 a.m. �4'4 r, F Farran[� ATTEST: A &t"-f Patricia DeClercq, Cler . I