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HomeMy WebLinkAbout03/15/76 Board of Public Works Minutes4� REGULAR MEETING MARCH 15, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 16 1976 by President Rollin Farrand with Tyr. Farrand..and Mr. Brunner present. Deputy City Attorney William Stanley was also present PARKING RATE CHANGES APPROVED - RESOLUTION NO.. 9 ADOPTED The Board received a letter from Mayor Peter J. Nemeth as follows: "Board Members: In accord with previous discussions, I am recommending changes in rates for our flat lots and parking garages.. I am asking approval of the rates indicated below: 1. At the Colfax Street Garage = no change 2. On all city operated flat lots - monthly rate be raised from $10 to $14 per month. 3. Jefferson Street Garage a. the monthly rage be raised from $20 per month to $25 per month b. the first two hours remain the same, .35 for the first hour, .50 for the second hour C. the second to third hour .75, third to fourth hour .95, fourth to fifth hour 1.10, fifth to sixth hour 1.25, sixth to seventh hour 1.40, seventh to eighth hour 1.50, and every hour thereafter 1.50 per hour. Your approval of the above recommendation is requested. s/ Peter J. Nemeth if Walter Lantz, Deputy City Controller, was present and said there was a question as to whether the $1.50 rate applied to eight hours only or was a maximum charge. Mr. Lantz said it was his opinion that the maximum daily rate would be $1.50. Per. Farrand said it was the Board's feeling that that was the intent of the letter. Mr. Robert Blakney of the Downtown Council was present and said he understood the reasons for the rate increase but said he questioned the timing. He said there is concern among the downtown merchants and one major retailer who had indicated he was willing to stay in the downtown is upset about the raise in parking rates at this time. Mr. Blakney suggested that the City might want to look into an expanded validation system. Mr. Farrand said it has always been the policy of the Board to work with the merchants in terms of special day free parking and validation. Gene Evans, Civic Planning Association, questioned whether this action is in accordance with the intent of the Common Council's action in appropriating money for a parking experiment. Mr. Brunner said, in light of the fact that this is a two step procedure and will go to the Council for approval, he would make a motion that the Board adopt resolution to be forwarded to the Common Council, at which time questions can be answered, as follows: Resolved by the Board of Public Works that the increases in parking rates contained in Mayor Nemeth's letter, reflecting that them-aximum rate to be charged at the Jefferson Street Garage for over eight hours shall be $1.50, be approved and submitted to the Common Council as approved by the Board of Public Works. The motion was seconded by Mr. Farrand and was carried and the resolution was adopted. REGULAR MEETING MARCH 15, 197 6 FORM OF CONTRACT WITH MICHIA14A MACK APPROVED Deputy City Attorney William Stanley submitted to`the Board a contract with Michiana Mack, Inc.•for three Fire Department pumpers. Mr. Stanley recommended that the Board approve the form of the contract and submit it to Michiana Mack for signature today. Upon motion made by I-fr. Farrand, seconded by Mr. Brunner and carried, the contract was approved and will be submitted to Michiana Flack for signature. CHANGE IN CONTRACT FOR PUMPERS APPROVED The Board received a recommendation from Chief Snider that the following changes in the Fire Department pumper bid from Michiana Mack, Inc. be approved: 1. Make hose body portions higher and raise rear grab rail a corresponding amount 2. Move right cab seat back so eliminating the spare behind the seat, to give the rider more room. 3. Install two steps on rear of hose body, instead of one as specified. 4. Bend diamond plate on top of compartments 900 and weld corners. 5. One hose roller between booster reels: $63.00 per truck. 6. Circle D two -point compartment locks: $181.00 per truck. 7— Diamond plate aluminum on front of hose body removable for service access to pump. $285.00 per truck. Items 1 through 4 will be furnished at Michiana Mack's expense and items 5 through 7 will be furnished at a cost per truck of $529, or a total of $1587. Mr. Farrand noted that these changes will still make the total cost°fall within the budgeted appropriation. Upon motion made by Mr. Farrand,•secon:ded by Mr. Brunner and carried, the change was approved. RECOMMENDATION TO AWARD BID - AIRPORT INDUSTRIAL PARK. PHASE IV The Board received a recommendation from Patrick 11. McMahon, Manager of the Bureau of Public Construction, that the bids for the Airport Industrial Park, Phase IV had been reviewed and found to be win order. A tabulation of bids was attached. Mr. 1161ahon recommended that the Board accept the low bid of Ritschard Brothers, Inc. to award a contract in the amount of their base bid of $1,403,666.75, conditioned upon the concurrence of the Economic Development Administration. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recom- mendation was approved and the bid of Ritschard Brothers, Inc. of $1,403,666.75 for Airport Industrial Park, Phase IV, was accepted subject to the concurrence of the Economic Development Administration. PETITION TO VACATE PORTION OF BRYAN STREET AND THREE ALLEYS FILED The South ?lend Community School Corporation, by its Attorney Bruce Bancroft, files a petition to vacate a portion of Bryan Street and three alleys between Beale and Roosevelt Street in the Brown Middle School area. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and was referred to the Bureau of Design and Administration for review and recommendation. �s 3 REGULAR MEETING MARCH 15, 1976 BID ADVERTISING APPROVED - FIRE DEPARTMENT LOGGING TAPE RECORDER Chief Robert L. Snider, Bureau of Fire, requested that the Board advertise for bids for a logging tape recorder for his Department. Detailed specifications for the equipment were submitted with the request. Chief Snider said that the present equipment is not functioning properly and said that here is money budgeted for the purchase of this equipment. John Hunt Director of Communications, was present and advised the Board that the equipment described in these specifications will do a much better job for the City. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and directed the. Clerk to advertise for bids with sealed bids to be received on April 5, 1976. BID ADVERTISING APPROVED - STREET DEPARTMENT TRUCKS AND SPREADERS Mr. Farrand submitted to the Board specifications for two trucks and hopper type spreaders for the Street Department. He made a motion that the Board authorize the advertising for bids for the equipment. The motion was seconded and was carried, and the Clerk was directed to advertise for bids with sealed bids to be received on April 5, 1976. RECOMMENDATION TO AWARD BID APPROVED - FIRE DEPARTMENT AMBULANCES +, The Board received a recommendation from Chief Robert L. Snider that, after a review of all bids received for the two Fire Department modular ambulances, the bid of Butler Coach, Inc. be accepted, including options and trade-in allowance, for a total net bid price of $63,433.00. Chief Snider's recommendation noted that the other bidders were not within the specifications and did not agree to supply a loaner in case of major accident or mechanical failure which Butler Coach did agree to do. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board awarded the bid for two modular ambulances for the Fire Department to the Butler Coach Company, Inc. for a total bid price, including options and trade-in allowance, of $63,433.00. ADOPTIO14 OF RESOLUTION NO. 8 - SALE OF CITY-OW14ED PROPERTY Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION 110, 8, 1976 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certa ,Wf the parcels of real estate now owned by the City are not' necessary to the public use.and are not set aside by state or city law for public purposes, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public.Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the following list, are not necessary to the public use and are not set aside by state or city law for public purposes: 34 REGULAR 14EETING MARCII 15, 1976 Street Address Deed No. 1219-1221 S. Lafayette 608 1316 Liston Street 877 1224 W. Washington 887 922 E. Calvert 884 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend. Adopted this 15th day of March, 1976. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq TRAFFIC CONTROL DEVICES APPROVED Ralph S. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the -following to the Board: A. Removal of snow route signs , 500 block East Monroe. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the removal was approved. B. Installation of No Parking signs on the south side of Marshall Street, from Varsity to Holiday, behind the Osteopathic Hospital. Upon notion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. RIVER BE14D PLAZA APPLICATIONS APPROVED Douglas Simpson, Director of River Bend Plaza, submitted an application from Johnni Spagnola for a fruit and vegetable stand to be operated from a trailer on River Bend Plaza, at Jefferson and the Plaza from April l to November 1, 1976. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the application was approved, subject to relocation of the trailer if the property is needed for other use by the City of South Bend. CONTRACTOR'S BOND RELEASED - ASHER CONSTRUCTION COMPANY A request from the surety company for the release of the Contractor's Bond of Asher Construction Company was submitted to the Board with the recommendation of Ray S. Andrysiak, Bureau of Engineering, that the bond can be released as of this date. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bond was released, effective March 15, 1976. BOND APPROVED A Contractor's Bond for Danny R. Venis and Thomas B. Newson, d/b/a Sunshine Pools was submitted to the Board. The bond was in proper form and was recommended favorably by Ray S. Andrysiak, Bureau of Engineering. Upon motion made, seconded and carried, the bond was approved to March 9, 1977. REGULAR MEETING MARCH 15, 1976 STREET LIGHT OUTAGE REPORT FILED` The Street Light Outage report for the period of March 8 through 12 was received and indicated twelve outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. MINUTES APPROVED Mr. Farrand reported that the minutes of the previous meeting had been reviewed and he made a motion that the minutes be accepted as submitted. The motion was seconded by Mr. Brunner and carried. REQUEST FOR STREET SERVICES The Board received a request from Celestial Prophet Clarence Hardin to conduct street services at the corner of Washington and Walnut Streets, from March 22 through November 22, 1976 at 12:00 noon. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. ADDENDUM TO VEHICLE BID AWARD APPROVED Mr. Farrand recommended that the Board increase the bid award made last week in Class II to Freeman -Spicer by one additional vehicle in order to provide the total number of vehicles required for the expanded Environmental Protection Bureau. Mr. Farrand said that because of the manufacturer's discount for the police package it is more economical to purchase this car than to go for bids without the police package. This price fact has been verified by securing verbal quotes on similar cars without said police package. Mr. Farrand then made a motion that the bid award in Class II to Freeman -Spicer be.increased by one additional vehicle. Mr. Brunner seconded the motion and it was carried. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:35 a.m. f��z JX�" Rollin E. Farrand ATTEST: Patricia DeClercq, Clerk