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HomeMy WebLinkAbout03/08/76 Board of Public Works MinutesREGULAR MEETING MARCH 8, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, TZarch 8, 1976 by President Rollin Farrand, with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the previous meeting had been reviewed and he made a motion that the minutes be' accepted as submitted. The motion was seconded by 14r. Brunner and carried. OPENING OF BIDS - HOT MIX TRAILER This was the date'set for receiving'bids`for a hot mix trailer for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Seastrom, Inc. Bid was signed by James R. Indianapolis, Indiana Hadley, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - One New Portable Asphalt Storage Unit - $7,784.00 There was only one bid received. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Streets for review and recommendation. OPE14ING OF BIDS - AMBULANCES This was the date set for receiving bids for ambulances for the Bureau of Fire. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Butler Coach Company Bid was signed by Jack R. Trusty, Indianapolis, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Base Bid - $23,853.00 each - Total $47,706.00 If 1973 Dodge Ambulet is traded in, $4,000 trade-in allowance. Care -A -Van, Inc. Bid was signed by William Anderson, Indiana Trinkle, non -collusion affidavit was in order and a l0io bid bond was submitted. Base Bid - $21,550 each - Total $43,100 Motorola, Inc. Bid was signed by Robert P. South Bend, Indiana Greskoviak, non -collusion affidavit was in order and a 10% bid bond was submitted. Options Only: 9.5 Two each @ $2,350 - Total $4,700 9.6 Two each @ $1,895 - Total $3,790 9.7 Two each @ $ 250 - Total $ 500 9.8 Two each @ $1,130 - Total $2,260 9.10 Two each @ $3,675 - Total $7,350 Voluntary Alternate 9.10 - Two each @ $4,475 - Total $8,950 1 v lY 5 REGULAR MEETING MARCH 8, 1976 Indiana Safety, Inc. Bid was signed by J. R. Dickman, non -collusion affidavit was in order and a 1070 bid bond was submitted. Base Bid - $23,456.78 — Trade-in Allowance $3,512.00 Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Fire for review. and recommendation. PUBLIC HEARING - ASSESSMENT ROLL, VACATION RESOLUTION NO. 3425 This being the date set for holding.a hearing on the Assessment Roll for Vacation Resolution No. 3425, 1975, hearing was held for the vacation of all streets and alleys located within the tract of land briefly described as follows: Beginning at the northwest corner of LOt 2 of the Elder Place Addition to the City of South Bend, thence easterly along the north lines extended of Lots 2 through 19 inclusive to the northeast corner of said Lot 19 of the said addition; thence southerly along the east line extended of Lots 19, 35, 52 and 73 of the said addition to the southeast corner of Lot 73 of the said addition.; thence westerly along the south lines extended of Lots 56 through 73 inclusive to the southwest corner of Lot, 56 of the said addition; thence northerly along the west lines extended of Lots 56 and 2 to the northwest corner of Lot 2 of the said addition and the point of beginning; all contained in the =� norhhwest one -quarter of Section 13, Township 37 North, Range 2E in the -�� City of South Bend, Portage Township, St. Joseph County, Vacated streets are portions of Paris and Elder Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. No remonstrators having appeared and no written remonstrances having been received, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said Resolution is in all things ratified and confirmed and said proceedings closed. RECOMMENDATION TO AWARD VEHICLE BIDS APPROVED The Board received a recommendation from Chief Borkowski, Bureau of Police, that the vehicle bids had been reviewed and that he was recommending the following bid award: Class I - Basney Ford, low bidder for 27 vehicles at a unit price of $4,346.39. The Department wishes to retain two of the trade-ins, decreasing the trade-in allowance to $41,100.00. Total Net Bid, 27 vehicles, $76,252.53 Class II - Freeman Spicer, low bidder for six vehicles Net Bid - $24,409.74 Class III- Basney Ford, low bidder for four vehicles Net Bid - $15,235.36 Class IV - Freeman Spicer, low bidder for five vehicles Net Bid - $9,737.65 Mr. Yarrand_noted that the Community Development Department wishes to purchase four of the trade-ins. He said the Park Department had advised that .they wished to purchase from Freeman -Spicer, low bidder, two RK41 Plymouth Mid -Size Fury 4-Doors @ 4, 161.59, less trade-in, $1,100.00, net bid - $7,223.18. Mr. Farrand made a motion that the Board accept the recommendation of the Police Department and the Park: Department with the stipulation that two trade-ins listed in Class I in addition to those to be retained by the Police Department be retained by the.City that seven cars listed in Class III as trade-ins, with a value of 050 each, be retained by the City and that the Park; Department bid is accepted subject to the concurrence and approval of the Park Board, with the additional stipulation that the cars in the Department of Public Works being replaced by the seven trade-ins to be retained would then be disposed of. REGULAR MEETING MARCH 8, 1976 REQUEST FOP, MEMORIAL DAY PARADE- - The Board received a request from the St. Joseph County Veteran's Organization to hold their annual Memorial Day Parade on May 31, 1976. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the request.was_referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR TRAFFIC SIGNAL AT WESTERN AND SCOTT The Board received a letter from L. Kent Wilcox, Director of the Housing Authority asking that consideration be given to the installa- tion of a traffic signal at Western and Scott Streets. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. TAXI LICE14SE APPROVED - BRYAN BASHAM The Board had under advisement the denial of a taxi license application for Bryan Basham. Deputy City Attorney William Stanley reported to` the Board that he had reviewed the police report and he recommended that the Board approve the license. Mr. Basham submitted letters of recommendation from Judge George Beamer and Adult Probation Officer Charles Borowski in support of the license being granted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the taxi license. PURCHASE_:AGREEMENT APPROVED --1711 LONGLEY A purchase agreement for the sale of 1711 Longley was submitted to the Board. The agreement was prepared by Deputy City Attorney William Stanley, in accordance with a resolution of the Common Council authorizing the Board to negotiate the price of the lot with the stipulation that the purchaser repair the curb and sidewalk and clear the lot of trash and debris within thirty days after the deed is transferred. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the purchase agreement was approved for the sale of the lot at a price of $200 with the stipulations as outlined above, and the agreement was referred to Mr. Stanley for preparation of the deed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of March 1 through 5 was received. The report indicated 17 outages. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the street light outage report was filed. REPORT 014 FOUR WAY STOP AT FORD AND MEADE The Board received a report from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, regarding his review of a request for a four-way stop at Ford and Meade Street. Mr. Wadzinski said his review was made on the basis of the Indiana Manual on Traffic Control Devices and the three warrants; an interim measure previous to the installation of a traffic signal, an accident problem and minimum traffic volumes. Mr. Wadzinski indicated that the first warrant is not applicable as signalization of the intersection is not contemplated in the future. The accident warrant is indicated by five or more reported accidents susceptible to correction by a multi -way stop installation in a twelve-month period. The study revealed that,there were two accidents during the past twelve-month period, sixteen accidents during.the last five-year period. The accident warrent is not satisfied. Minimum traffic volumes required for installation of a multi -way stop are 500 vehicles per hour for any eight -hour day from all approaches, and 200 vehicles per hour and/or pedestrians from the minor street. The study indicated the REGULAR MEETING MARCH 8. 1976 highest eight -hour average of all approaches was only 292 vehicles per hour, with only 88 vehicles on the minor,street. The volume warrant is not satisfied. Mr. Wadzinski recommended to the Board that the multi -way stop installation at this intersection is not warranted and that the intersection of Ford and Meade be repainted standard yellow at the first weather permitting time. He also recommended that the south curb of Ford Street, east of Meade, be painted.yellow for a distance of 45" in order to insure proper site distance and stoppint distance. There was a discussion regarding the warrants used and whe°ther the City has ever approved an installation where the warrants did not exist, Mr. Wadzinski said, in his ten year's experience, he did not recall an instance when an installation was made where warrants did not exist. Mr. Wadzinski also indicated that there are four-way stops one block in each direction from this intersection. Upon motion made by Mr. Farrand,,seconded by Mr. Mullen and carried, the Board approved the recommendation. ONE HOUR PARKING ZONE APPROVED - 3609 MISHAWAKA AVENUE The Bureau of Traffic and Lighting recommended installation of,a one -hour parking zone at 3609 Mishawaka Avenue for the turnover of parking for businesses in the area. Presently parking is unrestricted. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. .J ANNOUNCEMENT OF CLEAN-UP DAY - APRIL 24 �Q =� Mr. Farrand announced that the City was designating April 24, 1976 as Neighborhood Clean-up Day, with May 1 as the rain date. Neighbor- hood organizations will be asked to supply manpower to collect materials in their neighborhoods and the City will furnish trucks and will pay the dumping fees,. There was a discussion regarding the amount of the dumping fee. Mr. Farrand said the charge was $6.00 per load last year, but has been increased to $10.00 this year. He noted that last year this clean-up was done on a number of days by individual organizations but this year an attempt is being made to coordinate all efforts on one day. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Neighborhood Clean-up Day was approved. NOTICE OF TEPJIINATION OF AGREEMENT WITH CLYDE WILLIAMS Mr. Farrand submitted to the Board a letter to Clyde Williams and Associates requesting termination of an agreement entered into in Decem-er, 1972 for engineering services for storm separation in the Clyde Creek area. Mr. Brunner requested that the agreement be referred to his office for a review of the termination provisions. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the agreement and termination letter were referred to the City Attorney's office for review and recommendation. LEASE WITH LANDMARK OF INDIANA, INC. APPROVED Attorney Stephen Seall was present and submitted to the Board a lease agreement between Landmark of Indiana, Inc. and the City of South Bend for a lease of the Turner property at the corner of Michigan and Marion Streets. The lease is a ten year lease, with an option to renew for an additional ten years. Rental is set at $1.00 per year for the first three years and $500 per year for the remaining seven years of the lease. The lease provides an option to purchase at the end of the original term and provides for termina- tion of the contract upon ninety days notice if the construction of the Michigan -Main connector is to commence. Deputy City Attorney William Stanley recommended that the Board approve the lease and submit it to Landmark, Inc. for their signature. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the lease. REGULAR MEETI14G MARCH 8, 1976 POLICY FOR CITY CEMETERY SATUEDAY BURIALS The Board had under advisement a request to change the policy of City Cemetery to allow no burials on Saturday'. The Board remembers reviewed the request and it was the consensus of opinion that no change in present policy should be made. Mr. Mullen said he did not feel the fiscal problem of paying overtim for Saturday burials was critical and he said unless funerals could be held on Saturday, it might not be possible for relatives from out-of-town to arrange to attend. Upon motion made by Mr. Mullen, seconded by Mr. Farrand and carried, the Board established that the existing policy will remain in effect and 'there will be Saturday burials at City Cemetery. DISCUSSION '- AMBULANCE BIDS There was a discussion regarding the ambulance bids. Mr. Robert Bender and Mr. J. R.. Dickman of Indiana Safety, Inc. advised the Board that they felt the specifications were very restrictive and allowed only one company to bid because the specifications were for an aluminum ambulance. Mr. Dickman said Indiana Safety did bid but had to take exception to the specifications for the roof and bid a fibreglass roof. Mr. Farrand said the specifications were restrictive be intent but he said they had felt there were at least two companies who could bid according to the specifications. Mr. Jack Trusty of the Butler Coach Company said there was more than one company who could bid to the specifications and he named Yankee, Able, R & R and Gremlin as examples. He said all materials listed in the specifications are available to any bidder. Mr. Farrand thanked the bidders for their comments and said they have been noted and will be forwarded to the Fire Department for their consideration. There being no further business to come before the Board, upon motion made.by Mr.'Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:50 a.m. 'RollinE. Farrand ATTEST: k (' Patricia DeClercq, Clerk