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HomeMy WebLinkAbout03/01/76 Board of Public Works MinutesREGULAR MEETING MARCH 1, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 1, 1976 by President Rollin Farrand, with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Farrand reported that the minutes of the previous meeting had been reviewed and he made a motion that the minutes be accepted as submitted. The motion was seconded by Mr. Brunner and carried. OPENING OF BIDS - AIRPORT_ INDUSTRIAL PARK, PHASE FOUR This was the date set for receiving bids for the Airport Industrial Park, Phase Four. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Moellering Construction Company Fort Wayne, Indiana Bid was signed by Carl W Moellering, non -collusion affi- davit was in order and a 5 bid bond was submitted. Base Bid - Division C $ 783,978.90 Division D 915,944.85 Total Base Bid 1,699,923.75 Less Deductive Alternate 1 $1,699.923.75 Less Deductive Alternate l and'.2 1,673,426.15 Less Deductive Alternate l through 3 1,628,776.15 Less Deductive Alternate 1 through 4 1,625,006.15 Less Deductive Alternate 1 through 5 1,577,501.15 Less Deductive Alternate 1 through 6 1,531,676.15 Less Deductive Alternate 1 through 7 1,485,851.15 Arco Engineering Construction Co. Bid was signed by William Zirkle, Mishawaka, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted Base Bid- Division C $ 706,744.55 Division D 755,110.80 Total Base Bid .1,461,855.35 Less Deductive Alternate 1 $1,440,449.25 Less Deductive Alternate 1 and 2 1,415,369.25 Less Deductive Alternate 1 through 3 1,414,794.25 Less Deductive Alternate 1 through 4 1,412,169.25 Less Deductive Alternate 1 through 5 1,384,269.25 Less Deductive Alternate 1 through 6 1,358,529.25 Less Deductive Alternate 1 through 7 1,332,789.25 Ritschard Brothers, Inc. Bid was signed by Carmelo Ritschard, South Bend, Indiana non -collusion affidavit was in order and a 5/0 bid bond was submitted. Base Bid - Division C $ 682,637.80 Division D 721,0281.95 Total Base Bid 1,403,667.81 Less Deductive Alternate 1 $1,381,824.81 Less Deductive Alternate 1 and 2 1,346,940.81 Less Deductive Alternate 1 through 3 1,346,390.81 Less Deductive Alternate 1 through 4 1,343,240.81 Less Deductive Alternate 1 through 5 1,306,108.81 Less Deductive Alternate 1 through 6 1,270,306,81 Less Deductive Alternate 1 through 7 1,234,504.81 REGULAR MEETING 11AP,.CH1, 1976 219 Russell F. Davis, Inc. Bid was signed by William 0. Lafayette, Indiana Davis, non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid - Division C $ 726,124.-80 Division D 956,108.20 Total Base Bid 1,.682)232.00 Less Deductive Alternate 1. $1,658.716.00 Less Deductive Alternate l and 2 1,613,724.00 Less Deductive Alternate l through 3 1,613 154.00 Less Deductive Alternate l through 4 lj608,738.00 Less Deductive Alternate 1 through 5 1,562,990.00 Less Deductive Alternate 1 through 6 1,516,814.00 Less Deductive Alternate 1 through 7 1,470,638.00 Spears-Dehner, Inc. Fort Wayne, Indiana Bid was signed by Donald G. Spears, non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid - Division C $ 809,428.21 Division D 930,471.36 Total Base Bid 1,739,899.57 Less Deductive Alternate 1 $1,773,170.77 Less Deductive Alternate 1 and 2 1,676,234.77 Less Deductive Alternate 1 through 3 1,675,684.77 .� Less Deductive Alternate 1 through 4 1,672,384.77 Less Deductive Alternate 1 through 5 1,630,719.77 Less Deductive Alternate 1 through 6 1,592,328.17 Less Deductive Alternate l through 7 1,539,121.97 Woodruff & Sons, Inc. Bid was signed by Gordon D. Booz, LaPorte, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid - Division C 719,329.95 Division D 754,971.60 Total Base Bid 1;474,301.55 Less Deductive Alternate 1 $1,452,076.75 Less Deductive Alternate 1 and 2 1,422,436.75 Less Deductive Alternate 1 through 3 1,421,751.75 Less Deductive Alternate 1 through 4 1,419,686.75 Less Deductive Alternate 1 through 5 1,389,786.75 Less Deductive Alternate 1 through 6 1,364,826.75 Less Deductive Alternate 1 through 7 1,403,406.75 Rieth-Riley Construction Co. Bid was signed by Carl F. Ingwalson, Elkhart, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid - Division C 726,958.56 Division D 847,426.86 Total Base Bid 1,549,054.30 Less Deductive Alternate 1 Less Deductive Alternate 1 Less Deductive Alternate 1 Less Deductive Alternate 1 Less Deductive Alternate 1 Less Deductive Alternate 1 Less Deductive Alternate 1 $1,549,054.30 and 2 1,517,058.30 through 3 1,516,442.30 through 4 1,516,442.30 through 5 1,482,511.30 through 6 1,449,673.30 through 7 1,403,497.30 0 REGULAR MEETING MARCH 1, 1976 Dye Plumbing & Heating Company.,., Bid was signed by Charles T. LaPorte, Indiana Dye, non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid $1,491,771.60 Less Deductive Alternate 1 81,467,839.60 Less Deductive Alternate 1 and 2 , 10439,398.60 Less Deductive Alternate 1 through 3 1,438,898.60 Less Deductive Alternate°l through ,4 1,435,898.60 Less Deductive Alternate l through 5 1,406,178.60 Less Deductive Alternate 1 through 6 1,378,878.60 Less Deductive Alternate l through 7 1,346,118.60 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. OPENING OF BIDS - BUREAU OF POLICE VEHICLES This was the date set for receiving bids for the Bureau of Police vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Freeman -Spicer Bid was signed by Jeff Spicer, South Bend, Indiana non -collusion affidavit was in order and a 10�7. bid bond was submitted. Group 1 : 29 Vehicles - Unit Price, $4,149.29 -Total $120,329.41 Less Trade-ins Net 91,454.41 Group 2 _ 6 Vehicles - Unit Price, $4,069.29 -Total $ 24,409.74 Group 3 - 4 Vehicles - Unit Price, $3,876.42 -Total $ 15,505.68 Less Trade-ins Net $ 11,955.68 Group 4 - 5 Vehicles - Unit Price,- $3,547.53 -Total $ 17,737.65 Less Trade ins Net $ 9,737.65 Park Department - 2 vehicles - $4,161.59 - Net with Trade $7,223.18 Basney Ford Bid was signed by Milton D. Dabagia, South Bend Indiana and James E. Basney, non -collusion affidavit was in order and a 5% bid bond was submitted. Group 1 - 29 Vehicles - Unit Price, $4,346.39 - Total $126,045.31 Less Trade-ins Net 82,045.31 Group 2 - 6 Vehicles - Unit Price, $4,302.48 - Total $25,814.88 Group 3 - 4 Vehicles - Unit Price,,$3,808.84 - Total $15,235.36 Less Trade-ins Net $ 9,985.36 Group 4 - 5 Vehicles - Unit Price, $3,832.44 - Total $19,162.20 REGULAR MEETING MARCH 1. 1976 Gates Chevrolet Co. Bid was signed by Garry E. South Bend, Indiana Westfall, non -collusion affidavit was in order and a 10% Bid Bond accompanied the bid. Group 1 - 29 Vehicles Malibu Unit Price, $4,420.00 -Total $128,180.00 Less Trade-ins Net 87,846.74 Nova - Unit Price, $4,459.00 - Total $129,311.00 Less Trade-ins Net 88,977.74 Group 2 - 6 Vehicles Nova - Unit Price, $4,394.95 - Total $26,369.70 Malibu Unit Price, $4,364.09 Total $26,184.54 Group 3 - 4 Vehicles Malibu - Unit Price, $3,981.57-- Total $15,926.28 Less Trade-ins Net-10,792.97 Group 4 - 5 Vehicles Nova - Unit Price, $3,935.45 - Total $19,677.25 ., Less Trade-ins Net 13,010.58 Park Department - 2 Vehicles - J Nova Unit Price, $4,399.10, Total $8,798.20 Less Trade-ins Net 7,331.54 Malibu Unit Price, $4,472.83, Total $8,945.66 Less Trade-ins Net 7,479.00 Upon motion made, seconded and carried, the bids were referred to the Police Department and Park Department for review and recommendation. REQUEST TO SELL OBSOLETE FIRE DEPARTMENT EQUIPMENT APPROVED Mr. Farrand advised the Board that Chief Robert L. Snider is requesting permission to sell two obsolete GaLiewell Plaster Fire Alarm Boxes, which were part of the old alarm system before the City went to the Indiana Bell Telephone System. An offer has been received to purchase the two boxes for $200 each, or a total of $400. Mr. Farrand said property valued at less than $500 may be sold at private sale upon resolution of the Board of Public Works, signed by the Mayor. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and the Clerk is directed to prepare a resolution for signature by the Board and the Mayor authorizing the sale. PUBLIC HEAPING TABLED -.DEPARTMENT OF REDEVELOPMENT VACATION PETITION RESOLUTION NO. 3 19 The vacation petition of the Department of Redevelopment, Vacation Resolution No. 3419, for the vacation of all streets, alleys and lots not previously vacated in the proposed replat of River Bend Addition to the City of South Bend, was continued until this date. Kevin Butler, Attorney for the Department of Redevelopment, was present and advised the Board that one of the properties involved, Royal Inn, is now in receivership. It is necessary to have documents signed by the property owners .before proceeding with the vacation. Mr. Butler said a court in California has declared.the title to the property should be given to Royal Inns of America and not Royal Inn of South Bend. Mr. Butler said no further action should be taken until final disposition of the matter of title to the property by the courts. Mr. Butler apologized to the Board for the delays in this matter and thanked them for their patience. He said the Department of Redevelopment would like the matter tabled until they have secured proper signatures from all property owners involved in the vacation. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried,. the Department of Redevelopment Vacation Resolution No. 3419 hearing is tabled until such time as the Department requests that it come before the Board again. REGULAR MEETING MARCH 1, 1976 PURCHASE AGREEMENT APPROVED - NORTHEAST CORNER COLFAX AND INNERBELT A purchase agreement for the sale of the city -owned property at the northeast corner of Colfax Avenue and the Innerbelt was submitted to the.Board for their approval on February 23, 1976. The Board members had asked that a representative of Southold, prospective purchasers of the property, advise them of the plans for the property. William Welsheimer, President of Southold Heritage Foundation, was present. Mr. Welsheimer explained to the Board that the foundation has purchased the Adler Horne on Laurel Street. This is -one of the early South Bend homes and is in good condition but has been gloved onto the back of a small lot. Mr. Welsheimer said Southold plans to move the house to this location on Colfax and the innerbelt. The house will then be sold and restored. Mr. Welsheimer said they have a prospective buyer for the house. Mr. Mullen asked if the house would go on the tax rolls and Mr. Welsheimer said the taxes are presently paid on the house and will be kept current, when it is moved. Mr. Farrand noted that the purchase agreement also includes an easement agreement giving the City of South Bend easement rights for fence maintenance. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred it to the City Attorney's Office for preparation of the deed and final closing. RIVER BEND PLAZA REQUESTS The Board received requests from Douglas Simpson, Director of River Bend Plaza, for the.following: Gara e Sale on June 5 and 6 in the Colfax Parking Garage. Mr. Simpson noted that the event would be held in'the garage, with space rented to participating organizations. Food would also be sold. There was a discussion regarding the liability requirements and whether the event would be in conflict with the parking garage bond ordinance. Mr. Brunner asked Mr. Simpson if he was requesting that River Bend Plaza, as the sponsoring organization, could rent the garage at a reasonable charge based on normal Saturday and Sunday revenues, and then charge participating groups for space. Mr. Simpson said this was what he had in mind. Chris Trippel of the Chamber of Commerce was present and told the Board this is done in other cities such as Evansville with much success. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the request was referred to the Legal Department for a review of the licensing and liability requirements and the bond ordinance regulations with a report to be made as soon as possible. St. Patrick's Day Program. Mr. Simpson submitted to the Board a schedule of events or a St. Patrick's Day Celebration on the Plaza. There will be musical events, a program over the noon hour and plans are to have strolling vendors selling green carnations, green soft drinks and Irish food. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the program, subject to the proper vending licenses and liability insurance being provided. PETITION TO VACATE DENIED - PORTION OF CARLISLE STREET AND TWO ALLEYS The Bureau of Design and Administration reported to the Board that they have reviewed the petition of the City of South Bend.to vacate a portion of Carlisle Street and two alleys at the site of Fire Station #4. The Bureau report said present use of the property did not indicate any need to proceed with the vacation. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the petition was denied. 223 REGULAR MEETING MARCH 11, 1976 APPROVAL OF TP.AFFIC CONTROL,DEVICES Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations to the Board. A. No Parking,'north side of Westmoor Street from Bendix Drive west. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. B. No Parking Zone on the north side of the 700 block East Madison Street, at the request of the Fire Department. Upon motion made,by Mr. Farrand, seconded by Per. Mullen and carried, the installation was approved. C. Two hour parking zone at 2910 Mishawaka Avenue in.a presently unrestricted zone to allow turnover in parking for local businesses. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. D. No Parking, Passenger Loading Zone at 2910 Western Avenue for loading and unloading of passengers at the Older Adults Center. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. ., REQUEST FOP. OPEN AIR STAND DENIED Doyle Allison submitted a request to the Board to operate an Open J Air Stand at 405 E. Ireland Road, on the Burger Chef Parking Lot, to sell meat from a refrigerated truck. Permission of the property owner, Burger Chef, was attached. Mr. Mullen questioned the advisability of licensing an operation for the sale of meat. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the application was denied. RESPONSE FROM SENATOR BIRCH BAYH REGARDING PENN CENTRAL CROSSINGS The following letter was read from Senator Bayh: "Thank you very much for your recent letter regarding the Penn Central crossings in South Bend. I am contacting Penn Central to request additional information regarding this.matter and will contact you again as soon as a response has been received. In the meantime, do not hesitate to let me have your further comments. I appreciate the opportunity to be of assistance to you. Sincerely, s/ Birch Bayh United -States Senator " Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed. Mr. Farrand noted that he has received another letter regarding the Penn.Central Railroad and will forward it to Senator Bayh, Senator Hartke and Congressman Brademas. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were properly executed and could be approved: Contractor's Bond for Leonard Geans to 3/29/77 Excavation Bond for Creed's Excavating Company to 4/20/77 Contractor's Bond for Paul Junior Jones to 1/1/77 Excavation Bond for Paul Junior Jones to 1/1/77 Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bonds were approved to the dates listed. REGULAR MEETING MARCH 1, 1976 ST. JOSEPH RIVER RUN APPROVED The Bord received a report from Deputy City Attorney William Stanley that he had reviewed the insurance certificate and Hold Harmless Agreement submitted by the Michiana Watershed for their River Run in 1975. He recommended that the Board approve the event subject to an Insurance Certificate and Hold Harmless Agreement being filed with the'Board and to Waiver of Liability forms being signed by the participants. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request and has coordinated arrangements with the Police Department°and he recommended approval. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the St. Joseph River Run on May 8, subject to receipt of a current Certificate of Insurance and Hold Harmless Agreement and to the individual applicants signing waiver of liability forms.. BID ADVERTISING APPROVED - BUREAU OF STREETS MATERIALS Mr. Varrand advised the Board that the Bureau of Streets is now ready to advertise for materials for that Department for 1976. Specifications have been prepared`and are on file. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to be opened by the Board at their regular meeting on Monday, March 22, 1976. ANNOUNCEMENT OF EFFECTIVE DATE OF AN14EXATIO14 ORDINANCE NO. 5310 The Board received a memorandum from Deputy City Attorney Robert Parker advising them that the effective date of Annexation Ordinance No. 5310 is March 3, 1976 and that all city services should be provided the area. The ordinance covers property in Kensington Farms, west of York Road and north of Kern Road. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board ordered the notification filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of February 23 through February 26 was received. Upon motion made, seconded and carried, the report was ordered filed. RESOLUTION NO. 7 ADOPTED Mr. Farrand advised the Board that there have been problems with other than city -owned vehicles parking in the city parking lot at 117 S. Lafayette. He recommended that the Board adopt a Resolution stipulating use of the lot. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 7. 1976 BE IT RESOLVED by the Board of Public Works of the City of South Bend that the city -owned parking lot at 117 South Lafayette Blvd. be reserved for City employees and such other vehicles as may be authorized by the Board of Public Works between the hours of 7:00 a.m, and 9:00 p.m. on Mondays and 7:00 a.m, and 6:00 p.m. Tuesday through Friday. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq Clerk Dated this lst day of March, 1976 REGULAR MEETING MARCH 1, 1976 REQUEST FOR REVIEW OF DENIAL'OF TAXI LICENSE Mr. Bryan Basham was present and advised the Board that his application for a taxi license was denied because of a drug charge in 1972. He said since that time he has graduated from the Delos House Northern Indiana Drug Abuse program. He completed that program on October 18, 1974 and has had no trouble since that time. Mr. Basham said Judge Beamer has agreed to write a letter of recommendation for him but he does not have the letter at this time. Mr. Stanley asked Mr. Basham if•he has had any traffic violations. Mr. Basham said he did but they were a long time ago. Mr. Brunner asked Mr. Basham if he had any criminal convictions other than the drug offense. Mr. Basham said a possession of marijuana charge in 1972. Mr. Brunner asked Mr. Basham if he was ever convicted for sale. Mr. Basham said no. Mr. Brunner said he would like to request a report from Chief Borkowski on the reason for the denial of the license. He said, based on the infor- mation before the Board at this time, he did not feel the license should be denied. Upon motion made by Mr. Brunner, seconded by Mr. Farrand and carried, the natter was referred to the City Attorney's Office They will request a report from Chief Borkowski on the reason for the denial and will report to the Board next week. Mr. Mullen asked Mr. Basham to obtain the letter of recommendation from Judge Beamer and any other letters in support of his application and submit them to the Board next Monday. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded -by Mr. Brunner and carried, the meeting adjourned at 11:10 a.m. Rollin E. Farrand ATTEST: ,_xll - 4�a �� - CLERK