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HomeMy WebLinkAbout02/17/76 Board of Public Works MinutesREGULAR MEETING FEBRUARY 17, 1976 A regular meeting of the Board of Public Works was convened.at 9:30 a.m, on Tuesday, February 17, 1976 by President Rollin E. Farrand, with Mr. Farrand,Mr. Brunner and Mr. Mullen present. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner advised the Board that the minutes of the previous meeting had been reviewed and he made a motion that the minutes be approved as submitted. The motion was seconded by Mr. Mullen and carried.' PARKING APPROVED - 100 SOUTH MICHIGAN STREET Mr. Farrand reported that a request for additional free parking in the 100 block South Michigan Street had been taken under advisement. He then submitted the following recommendations to the Board: "By a copy of a letter.to the Downtown South Bend Council of the Chamber of Commerce,.Mayor Nemeth has asked the Board of Public Works to consider extending free parking further south in the 100 block of South Michigan Street. I recommend that the following steps be approved by the Board of Public Works: 1. Parking be approved in the 100 block of South Michigan Street north of a line forty (40) feet north of the north curb line on Jefferson Boulevard. 2. The parking limit defined in (1) above be defined by planters and movable barricades located so as not to block the fire lane. 3. All ingress and egress to the parking area is to be .from Washington Street and not from Jefferson Boulevard. 4. Parking not be permitted in the extended area until parking lines are painted by the Bureau of Traffic and Lighting with the understanding that these lines will be painted as soon as weather permits. 5. Parking may be removed from all or any part of this area to permit activities in the "supergraphic area" as approved by the Board of Public Works. 6. Mr. Doug Simpson is to be instructed to indicate on all future applications for activities on the Plaza any requirement to restrict parking. . . s/ Rollin E. Farrand- " Mr. Mullen asked how many cars can be parked in this additional area and Mr. Farrand said from 25 to 30. Mr. Mullen then asked how the operation of the present parking was working.. Mr. Farrand said, from an operational standpoint, it was working well and was about seventy per cent occupied. Mr. Mullen asked if it appeared there were employees parking in this area. Mr. Farrand said the cars were checked by the meter maids and the two-hour limit was enforced. Mr. Mullen made a motion that the recommendation for additional free parking in the 100 block South Michigan Street be approved, with the addition of Item 7. "Parking is to be limited to two hours, and the vehicles are to be monitored by the Meter Maids to enforce the two-hour limitation. Mr. Brunner seconded the motion and it was carried. 1 211 REGULAR MEETING - FEBRUARY 17, 1976 BID ADVERTISING FOR FIRE DEPARTMENT AMBULANCE APPROVED Mr. Farrand requested permission from the Board to advertise for bids for the purchase of a Fire Department modular ambulance. An ordinance has been filed with the Common Council for the appropriation of funds. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and the Clerk was directed to advertise for bids on February 20 and 27, with sealed bids to be received at 9:30 a.m, on Monday, March 8, 1976. AUTHORIZATION TO NEGOTIATE THE SALE OF 1711 LONGLEY AVENUE The Board received a copy of Resolution No. 505-76, adopted by the Common Council on February 9, 1976. The Resolution authorizes the Board of Public Works to negotiatethesale of the city -owned lot at 1711 Longley Avenue. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the resolution was ordered filed and was referred to the City Attorneys Office for preparation of the Purchase Agreement. APPROVAL OF CHANGE ORDERS - CENTURY CENTER Patrick M. McMahon, Manager of the Bureau of Public Construction, submitted three Change Orders for Century Center to the Board with his recommendation that they be approved. Change. Order No. 3 in Contract 002-Concrete Foundation was an increase of $470.00 and was for the removal of contaminated material. The Change Order is eligible for fifty per cent funding by the Economic Development Administration. Change Order No. 1 in Contract 005-Structural Metals is supplemental to Change Order No. 1 of Contract 004-Concrete, which was approved by the Board on January 26, 1976, and allows for the substitution of reinforcing steel in lieu of structural steel in two columns in the courtyard area. The Change Order is a credit of $1644.00. Change Order No. 1 in Contract 011-Dampproofing, is an increase of $950.00 and provides for the application of waterproofing materials to the slab and walls of three elevator pits. This Change Order will be eligible for fifty per cent funding by the Economic Development Administration. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Change Orders were approved. PROJECT COMPLETION AFFIDAVIT APPROVED - FIRE STATION NO. 4 The Project Completion Affidavit for the construction of Fire Station No. Four was submitted to the Board. Mr. Farrand said the affidavit was actually executed in June of 1975 and the building is complete. He noted that the Performance Bond for the project is still on file with the City. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved. CHANGE IN POLICY AT CITY CE14ETERY TAKEN UNDER ADVISEMENT The Board received a request from Clement Marosz, Sexton of the City Cemetery, that the policy on funerals conducted at City Cemetery on Saturday be reviewed and.that funerals be restricted to Monday through Friday. Mr. Marosz was present and submitted to the Board figures from his 1976 budget for overtime pay. He said he will be limited in what he can do. With the budget restrictions, it will be easier to operate if no funerals are conducted on Saturday. He said he has contacted two local funeral directors and they are not opposed to the change but have asked for written notification if the new policy is adopted. Mr. Marosz said he has to hire summer help for grass cutting and weed mowing out of the overtime budget. In the case of a Saturday funeral, he would have to have two men work overtime at $6.00 per.hour. Overtime pay for two men would cost $100. There was a discussion regarding fees charged. Mr. Marosz said there is a $160 charge for the 22 REGULAR MEETING FEBRUARY 17. 1976 vault. The actual cost of the�'vault is $85.00 and the other $75.00 is quietused into the Cemetery Trust Fund. Mr. Mullen asked how many funerals are conducted at City Cemetery in a year. Mr. Marosz said there were 44 last year. Tor. Brunner said it is possible that some funerals are scheduled on Saturday as a convenience to the families. Mr. Marosz asked that the Board review the matter and determine what the policy should be Mr. Farrand made a motion that the letter be filed and the matter taken under advisement for further: study by the Board. REPORT - PETITION TO VACATE EAST -WEST ALLEY WEST OF 500 NORTH LAFAYETTE The Department of Public Works reported to the Board of Public Works that the petition of the Houser,Medical Corporation to vacate the east -west alley lying between Lots 363 and 364 as shown on the original Plat of the Town, now -,C,i.t.y; of ,South Bend, extending west from the west line of Lafayette Boulevard"to the east line of the first north -south alley west of ;Lafayette Boulevard had been reviewed. The report indicated that the Department of Public Works has no objection to the vacation, subject to the existing utility easements. Upon motion made, seconded and carried, the report was ordered filed and further action will be delayed until the recommendation of the Area Plan Commission has been received. BID ADVERTISING APPROVED' BUREAU OF STREETS 140T MTx TRATTYP Mr. Farrand requested permission of the Board to advertise for bids for a hot mix trailer for the Bureau of Streets. He said this would enable the Department to patch streets in cold weather. The estimated cost is $7800. An ordinance has been filed with the Common Council for the appropriation of the funds. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the request and the Clerk was directed to advertise for bids.on February 20 and 27, with sealed bids to be reeeived at 9:30 a.m. on Monday, March 8, 1976. REQUEST TO LEASE PROPERTY TO LANDMARK OF INDIANA INC. The following request was received: "Board of,Public Works Gentlemen: In the spring of 1974, my company attempted to acquire the Northwest corner of Michigan and Marion Streets in South Bend, Indiana from the Turner Hall. It was my intent at the time to construct and lease back a Rustler's Steak House. Upon application for the curb cuts on this endeavor I was informed that a connector between Michigan Street and Main Street was planned at this intersection. This required a re-evaluation of the project. Should I have gone ahead and insisted on the permits, the City would have been faced with condemning newly improved property and a business. The restaurant would also have to consider the apparent eminent threat of condemnation. The outcome was an agreement I entered into with the City, selling them the entire tract of land with an option to re- purchase for one year that portion not needed by the connector, at the same cost per square foot as I sold it to the City. Within this one year, the City was to determine the exact amount of land they would need. This transaction was consummated in July, 1975. REGULAR MEETING FEBRUARY 17,' 1976 It is with this in mind that the following is respectfully requested: 1) That the City would agree to lease that portion of land previously acquired to Landmark of INdiana; Inc. for $1.00 per year.J 2) That the.leased property would be allowed to be improved with landscaping and additional parking facilities. 3) That should the Michigan -Marion Street connector become a reality on this location, the lease may be terminated. I believe the above can be of mutualbenefit. The City will have an attractive, well maintained improvement on an other- wise dormant piece of land. It will also be available for its intended use whenever that may occur. On the other hand, the Ifemorial Professional Building will benefit ---by the additional landscaping and parking while being able to control the maintenance of that property directly in front of the balance of the corner. It is understood that the cost of these iraprovements would be borne by the lessee. Thank you for your attention to this request.; Sincerely yours, LANDMARK OF INDIANA, INC. s/ James P. Conboj7, Jr. Mr. Farrand said he saw no objection in letting Mr. Conboy maintain this area as long as the lease provides for termination when the City needs the land. Mr. Mullen asked how big the parcel of land is. Mr. Farrand said it is crescent -shaped and about 7000 square feet. Mr. Mullen then asked about the timetable for possible City need for the land. Mr. Farrand said it would be at least two years away. Mr. Farrand made a motion that the Board approve the request and refer it to the City Attorney's Office for preparation of the lease. Mr. Brunner said he would recommend that approval be contingent upon coming up with a satisfactory lease agreement. Mr. Farrand amended his motion to sav that the Board approved the request, subject to a satisfactory lease agreement being prepared. Mr. Brunner seconded the amended motion. Gene Evans, Civic Planning Association, questioned whether the $1.00 figure was a reasonable one. Mr. Farrand said Mr. Conboy would landscape the area and there would be a blacktopped parking area. He said, since the City would not be responsible for mowing the weeds and maintaining the lot, he did not think the figure was unreasonable. The question was called and the motion carried. NO PARKING 'LONE APPROVED - 1541 17. DUNHAM Ralph J. 17adzinski, Manager, Bureau of Traffic and Lighting, requested approval of the Board for the installation of a No Parking -Passenger Loading; Zone at 1541 14. Dunham, the location of the E1 Campito Day Care Center, for the loading and unloading of pre-school children. Upon motion rade by Mr. Farrand, seconded by Mr. Brunner and carried, the installation was approved. REGULAR MEETING FEBRUARY 17, 1976 There being; no further 'business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the meeting adjourned at 10:20 a.m. Rollin E. Farrand A i mas J. u r. Peter I PZu len ATTEST: Patricia DeClercq, Clerk J 1