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HomeMy WebLinkAbout01/26/76 Board of Public Works MinutesREGULAR MEETING JANUARY 26, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, by President Rollin E. Farrand with Mr. Farrand, 1-fr. Brunner and Mr. Mullen present. Deputy City Attorney Kathleen E. Cekanski was also present, MINUTES APPROVED Mr. Farrand reported to the Board that he had reviewed the minutes of the previous meeting and he made a motion that the minutes be approved as submitted. The motion was seconded by Mr. Brunner and carried. PUBLIC HEARING -.VACATION RESOLUTION 110. 3425 - DEPART14ENT OF PARKS This was the date set for holding a public hearing on Vacation Resolution No. 3425, on the petition of the Park Department for the vacation of all streets and alleys located within the tract of land briefly described as follows: Beginning at the Northwest corner of Lot 2 of the Elder Place Addition to the City of South Bend; thence easterly along the north lines extended of Lots 2 through 19 inclusive to the northeast corner of said.Lot 19 of.the said addition; thence southerly along the east line extended of Lots 19, 35, 52 and 73 of the said addition to the southeast corner of Lot 73 of the said addition; thence westerly along the south lines extended of Lots.56 through 73 inclusive to the southwest corner of Lot 56 of the said addition; thence northerly along the west lines extended of Lots 56 and 2 to the northwest corner of Lot 2 of the said addition and the point of beginning; all contained in the northwest one-wuarter of Section 13, Township 37 North, Range 2 E in the City of South.Bend, Portage Township, St. Joseph County. Vacated streets are portions of Paris and Elder Streets. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand advised the members of the Board that the Area Plan Commission held a public hearing on this petition and recommended it favorably to the Board of Public Works with the suggestion that the legal description be amended. Mr. Farrand said the Board then amended the legal description in the petition to omit the perimeter alleys and include only those alleys and portions of streets within the proposed park area. James R. Seitz, Superintendent of Parks, was present and advised the Board that this proposed vacation was for the establishment of the Southeast Park. Mr. Seitz displayed preliminary plans for the park. The land was acquired from the Department of Redevelopment. Mr. Seitz said the park will have three basketball courts, three tennis courts, hard surface parking lots, a baseball diamond, a tot lot and a volleyball court. At the present time there are no funds available for a shelter house. Mr. Seitz said the property involved is all vacant land. Mr. Mullen asked Mr. Seitz where the nearest park was to this property and Mr. Seitz said that Studebaker Park, about nine blocks from this area, was the closest and he said Studebaker is a small park. Ile said there is a definite need for a park in this southeast neighborhood. The total cost of the park will be approximately $90,000. Mr. Seitz was questioned about security and said there will be a recreational supervisor on duty but he said security will present a problem as it does at other parks. The Police Department will be asked to patrol the area when possible. Mr. Seitz said it was his hope that the Park Police Force would be expanded to allow for more security patrol of City parks. Mr. Brunner asked whether the basketball courts would be lighted and noted that in some parks basketball playing on lighted courts late at night has caused problems for area residents. Mr. Seitz indicated that the lights on these courts would be on a timer and would not be on past 10:00 p.m.. Mr. Farrand asked if there was anyone else present who wished to speak regarding this vacation. There was no one else present who wished to speak. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board confirmed the Vacation Resolution and referred it to the Department of Engineering for preparation of the Assessment Poll. 192 REGULAR MEETING TA`7I LICENSE APPROVED, STAN"Y WAUMAN` JANUARY 26, 1976 The hearing on the denial of a taxi license for Stanlev Waumans was continued until this date to allow for receipt of letters of reference requested by the Legal Department. Deputy City Attorney Kathleen Cekanski reported to the Board that one letter had been received from a former employer of Mr. Waumans. Miss Cekanski said, based on the information obtained by the Board from Mr. Waumans in the hearing last week and on the letter of reference received, she would recommend that the 'license be granted. Mr. Brunner made,a motion that the request for a taxi license for Stanley Waumans be approved by the Board. The motion was seconded by Mr. Farrand and was carried. ADOPTION OF RESOLUTION NO. 2, 1976 - REDUCED RATE IN BICENTENNIAL CAB Deputy City Attorney Kathleen Cekanski submitted to the Board a resolution allowing for reduced rate to be charged in two Bicentennial Cabs operated by the Independent Cab Company, upon the request of owner Grady L. Thompson. The resolution was redrafted after a public discussion of this matter was held on January 19 in which the manner of implementing the rate reduction was determined. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION No. 2, 1976 WHEREAS, the general provisions and regulations governing the operation of taxicabs are set forth in the Municipal Code Sections 15-8 through 15-55; and WHEREAS, the mileage rates set forth in Section 15-16 of the Code are maximum amounts permitted; and WHEREAS, a request from Mr. Grady Thompson, owner of the Independent Cab Company, has been received requesting to operate two (2) Bicentennial Cabs at a twenty-five (25) cent reduction on the taximeter fare per passenger per trip, with a maximum of fifty (50) cent reduction per passenger per day, WHEREAS, in the Spirit of.the Nation's Bicentennial such a request would further the 1976 celebration, NOW, THEREFORE, BE IT RESOLVED by the Board City of South Bend that the two Bicentennial operated by the independent Cab Company post advising the patrons that they are entitled cent reduction from the total shown on the m 1976 calendar year. Adopted this 26th day of January, 1976. ATTEST: s/ Patricia DeClercq, Clerk Board of Public Works of Public Works of the Taxicabs owned -and a sign in,each taxicab to a twenty-five (25) eter at the end of the THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/ Rollin E. Farrand sl Peter H. Mullen s/ Thomas J. Brunner, Jr. 1 REGULAR MEETING. JANUARY 26. 1976 Qj V_0 1 1 RESOLUTION OF INDIANA STATE HIGHWAY COMMISSION RE: TURNING MOVEMENTS ON U.S. 31-33 AT MARION STREET FILED The Board received the following resolution: NOTICE OF OFFICIAL ACTION OF INDIANA STATE HIGHWAY COMMISSION WHEREAS, under and by virtue of the Statutes 'of the. State of Indiana relative to traffic regulations, the Indiana State Highway Commission has the,authority and the duty to adopt and promulgate regulations in the interest of the safety and convenience of the traveling public using the highways, including streets in cities and towns, under the control of said Commission, be it known that the following traffic regulation is hereby adopted: Turning movements shall be controlled at the intersection of U.S 31-U.S. 33 (Michigan St.) and Marion Street in the City of South Bend, St. Joseph County, as follows: "RIGHT AND LEFT TURNS ON RED" shall be prohibited on the south approach of the intersection of U.S. 31-U.S. 33 (Michigan St.) and Marion Street. "RIGHT TURN Old RED" shall be prohibited on the south approaches of the intersection of US 31-US 33 (Michigan St.) and Marion Street. There are four approaches to this intersection. Right turns can be made on three approaches only, due to one-way street., NOTE: This action amends and/or supersedes previous official action at the above named locations. ADOPTED THIS 15TH DAY OF JANUARY, 1976. Approved: Clinton A. Venable, Chief Division of Traffic Approved: Robert L. Eskew, Chief of Highway Operations Approved: G. TJ. Hallock, Chief Highway Engineer Indiana State Highway Commission Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the resolution was ordered filed. There was a discussion about the barricade at this location and whether it could be modified,in any way to allow more visibility of pedestrians. It was suggested that the barricade be lowered and that the warning lights be installed on posts. This suggestion is to be forwarded to the Bureau of Traffic and Lighting for review. LETTER RE: PENN CENTRAL CROSSING GATE IIALFUIZCTIO14S The Board received a letter from Judith Keltner, 551 Klinger Street, asking for some action to be taken about crossing gates at the Penn Central Railroad Crossings in South Bend from Miami east to Ironwood, which do not work properly. 11s. Keltner said the gates are down host of the time, particularly in the hourG of B to 9 a.m. when people are driving to wort:.. Ms. Keltner said people who are aware that the gates do not wort: properly have taken to driving around the gates and there was a fatality at one of the Penn Central crossings in South Bend recently. Mr. Farrand noted that there has been some communication with the Federal Right of Way Commission regarding this problem and that one of our Senators has inquired about the situation. He said it is difficult to get any cooperation from the Penn Central Railroad. Ralph Wadzinski noted that these signals are all interconnected and it appears there is a malfunction in the crossing gate arms. Upon notion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board directed that a copy of Ms. Keltner's letter be forwarded to the Penn Central Railroad with the request that some action to taken to renedy this situation and that copies of the correspondence be sent to Senator Hartke, Senator Bayh and Representative Brademas. REGULAR MEETING JANUARY 2 6, 1976 TRAFFIC CONTROL DEVICES APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations to the Board. A. Installation of No Parking signs on the west side of the south one-half of Rasmussen Court. The installation is to provide access to the rear of the stores in the area for loading and the parking restriction is to be in effect Monday through Saturday, from 6:00 a.m. to 6:00 p.m. Upon notion made by Mr. Farrand, seconded by Mr. Mullen and carried, the installation was approved. B. Installation of a Two dour Parking Zone at 1708-1712 S. Michigan, the east side of the street. The installation is to provide for turnover of Parking for the small businesses located in the area. The zone parking would be in effect from 6:00 a.m, to 6:00 p.n. Upon motion made by'Mr..'.Farrand, seconded by Mr. Mullen and carried, the installation was approved. MARCH OF DIMES WALKATHON APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the March of Dimes to hold their Walkathon on April 10, 1976 had been reviewed. They have complied with all the Guidelines adopted by the Board. Their route was submitted and reviewed by Mr. Wadzinski, Captain Sweitzer of the Police Department Traffic Detail and Donald Germann, Civil Defense Director, and the route was approved. The required Certificate of Insurance has been filed with the Board. Mr. Wadzinski recommended approval of the event. Upon motion r_iade by Mr. Farrand, seconded by Mr. Mullen and carried, the Board approved the Walkathon. RIDE A BIDE FOR THE RETARDED APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the Indiana State Teachers Association to hold their annual Ride A Bike for the Retarded on April 25, 1976 had been reviewed. Thee have complied with all the Guidelines adopted by the Board. Their route was submitted and reviewed by Mr. Wadzinski, Captain Sweitzer of the Police Department Traffic Detail and Donald Germann, Civil Defense Director, and the route was approved. They are presently securing the necessary Certificate of Insurance. Mr. Wadzinski recommended approval. Upon motion riade by Mr. Farrand, seconded by Mr. Brunner and carried, the Ride A Bile was approved, subject to receipt of the Certificate of Insurance. INSTALLATION OF FOUR WAY STOP AT FORD AND WALNUT APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted a report to the Board on his review of a request to install a four-way stop at the intersection of Ford and Walnut Streets. Mr. Wadzinski noted that there are three warrants governing the installation of a four-way stop, as per the Indiana Manual on Uniform Traffic Control Devices: (1) an interim measure previous to the installation of a traffic signal; (2) an accident problem and (3) minirlum traffic volumes. Mr. Wadzinski indicated that,the first warrant is not applicable, since signalization of the'inter- section is not contemplated in the near future. There were two accidents in the year 1975 so the accident warrant is not satisfied. A study of the minimum traffic volumes indicated that the required average of 500 vehicles an hour for any eight hours of an average day was satisfied through a period of fourteen hours during an average day. A second condition of this warrant is that, during the eight hours, the average volume from the minor street must equal at least two hundred vehicles and/or pedestrians per hour. The count indicated 1 REGULAR 14EETI14G JANUARY 26, 1976 77 11 that this warrant was satisfi`ed for the time period indicated. A third condition of minimum traffic volume is an average delay to traffid-on the minor street of at least thirty seconds per vehicle during the maximum hours. With the offset in the intersection at this location, delays during rush hours of approximately thirty seconds were observed. Mr. Wadzinski's report concluded that by satisfying Warrant.3, minimum traffic volumes, a four-way stop at this location is warranted. A possible realignment of the approaches at this intersection will also be studied and results forwarded to the City Engineer. Upon notion. made by Mr. Farrand, seconded by Mr. Brunner and carried,.the Board accepted Mr. Wadzinski's recommendation and approved the installation of a four-way stop at Ford;and Walnut Streets. Mr. Brunner noted that the intersection of Notre Dame Avenue and Corby Street is another location where a four-way stop might be indicated. Mr. Wadzinski said that this intersection had been studied in the past. Mr. Farrand requested that Mr. Wadzinski update this study and submit a report to the Board. There was a discussion regarding existing four-way stops on Notre Dame Avenue and Howard Street and Notre Dame Avenue and St. Vincent Street and whether traffic in the area warrants these stops. Mr. Wadzinski was asked to check into studies made on these two intersections and report to the Board. CHANGE ORDERS APPROVED - WHITE WATER WAY AND ISLAND PARK Contract Change Orders in the Contract with The Hickey Company, Inc. for White Water Way and Island Park were submitted to the Board. Mr. Farrand noted that the Change Orders are itemized and cover deletion of some items in the contract, a change in pipe size and other miscellaneous items. The Change Order in the Island Park contract is a net increase of $443.00 and the Change Order in White Water Way is a net decrease of $750.00, making the total change orders a reduction of $307.00 in the contracts. Mr. Mullen made a motion that the Change Orders be approved. The motion was seconded by Mr. Farrand and carried. CHA14GE ORDERS APPROVED - CENTURY CENTER. A Change Order in the contract with H. G. Christman Construction Company for Century Center was submitted to the Board. The Change Order increased the contract by $288.00 and was for additional reinforcing steel in columns. A Change Order in the contract with E. J. White, Inc. was submitted to the Board. The Change Order included replacement of manholes with clean -outs and a reduction in the number of street cuts and resulted in a net decrease of $708.00. Mr. Farrand made a motion that the Change Order in the contract with H. G. Christman Construction Company and the Change, Order in the contract with E. J. White, Inc. for Century Center be approved. The motion was seconded by Mr. Mullen and carried. REPORT ON REVIEW OF BIDS FOR GASOLINE AND FUEL Donald Germann, Civil Defense Director, was present and advised the Board that the latest information he received regarding fuel allocations was that the allocation system was to expire by the end of February. Mr. Germann said the State Board of Accounts has indicated that if more than 85,000 gallons of petroleum products is to be purchased, bids must be sought. However, the Federal Energy Control Act states that if more than 85,000 gallons of petroleum products is needed for the year, you must stay with your present supplier. Mr. Germann said a ruling has been requested from the Indiana Attorney General as to whether the Federal Energy Controls supercede the state law, but no ruling has yet been received. Mr. Germann said it would appear that the City must stay with its present suppliers, since more than 85,000 gallons will be required. Ile said the Energy Controls ruling to stay with present suppliers was to insure that municipalities would be able to get one hundred 196 REGULAR MEETING JANUARY 26. 1976 per cent of their fuel needs.' Mr. Farrand indicated that when the City sought bids for gasoline and fuel oil, it was their understandingthat the federal controls had been lifted as of December 31, 1975. Mr. Farrand then asked Joseph Paszli, Manager of the Municipal Services Facility, to report to the Board on his review of the bids received. Mr. Paszli said the Frasch Oil Company submitted the only bid on Diesel Fuel, and their bid was 37.5� per gallon for Diesel Fuel No. 1 and 36.50, per gallon for Diesel Fuel No. 2,1 for Tank Wagon delivery. Smith Petroleum of Fort Wayne, Indiana submitted the low bid on gasoline, with their bid being 35.39� per gallon for regular gasoline and 37.12� per gallon for unleaded gasoline. Mr. Paszli said he contacted a representative of Smith Petroleum to make sure that they could deliver to South Bend in the event of bad weather or emergency and he was told that they have a plant in Niles, Michigan ,which could supply the City if it was necessary. Mr. Paszli-said that Castleman Fuel was the City'.s supplier for fuel oil last year and they did not submit a bid. Amoco supplied gasoline but they have indicated that they cannot make small deliveries and would have to sublet the small deliveries to someone else. Mr. Mullen said it was possible that with the compartments in transport trucks, they could split a load in order to deliver the smaller quantities. Mr. Paszli then said his review of the bids and the suppliers presently providing the City with petroleum products was not complete and he was waiting for additional information. Mr. Germann said it was his opinion that the City would have to stay with their present supplier in order to assure that they would get one hundred per cent of their fuel requirements. Mr. Farrand made a motion that the fuel bids be taken under advisement and that the Legal Department be asked to review the Federal Energy Controls and what they require the City to do and report to the Board. The motion was seconded by Mr. Brunner and carried. FILING OF CERTIFICATES OF INSURANCE Certificates of Insurance were received from E. L. Zimmerman Company Inc., Eugene Hoath and The Hickey Company, Inc. Deputy City Attorney Kathleen Cekanski reviewed the certificates and recommended that they be filed by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the certificates were ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of January 15 through 19 was received. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the report was ordered filed. RIVER BEND APPLICATIONS APPROVED Applications for display booths on River Bend Plaza for the Winter Carnival were submitted to the Board with the favorable -recommenda- tion of Douglas Simpson, Director. Upon motion made by Mr. Farrand, seconded by Mr. PZullen and carried, the applications of the Outpost Trading Post, Sierra Sports, Think Snow Ski Shop and Sportsman's Paradise for displays on the Plaza on January.:3.1"-:and/-or-..F?ebruary 1, 1976 were approved. The application of Mrs. Herb Putz for a display of dogs on the Plaza on January 31 was discussed. Deputy City Attorney Kathleen Cekanski had recommended that Mrs. Putz provide the City with a Certificate of Insurance, with the City of South Bend named as an additional insured for the time the dog display will be on the Plaza. Mr. Simpson said it might be difficult for Mrs. Putz to secure the insurance certificate. Mr. Brunner said it was his opinion that the Certificate was necessary in order to protect the City from liability. Upon motion made by Mr. Brunner, seconded by Mr. Farrand and carried, the Board approved the application, subject to the filing of a Certificate of Insurance, in the amount 1 REGULAR MEETING JANUARY 26, 1976 of $100,000-$300,000, with the City of South Bend named as an additional insured. ADOPTION OF.RESOLUTION NO. 3, 1976 - STREET IMPROVEMENTS ON BENDIX DRIVE AND ON CLEVELAND ROAD Mr. Farrand submitted to the Board a resolution authorizing the Department of Public Works to proceed with all phases of preliminary work for improvements to Bendix Drive and Cleveland Road in connection with the Airport Industrial Park, Phase Four. The total cost of the project is estimated at $746,000. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 3, 1976 WHEREAS, the Board of Public Works has found it necessary in the best interest -of the public safety and welfare to construct certain street improvements on Bendix Drive, from Lathrop Street to Cleveland Road and on Cleveland Road from Bendix Drive westerly to a point approximately one mile west, and WHEREAS, the improvements to the aforesaid streets are compatible with the Urban Area Transportation Study, and � e ,-� WHEREAS, the costs for these certain improvements are to be financed from Local Roads and Streets and the Cumulative Sewer Sinking and Building Fund, and WHEREAS, the Board of Public Works has the authority.to make such improvements as provided by the General Assembly, NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works orders the Department of Public Works to prepare the plans, specifications, cost estimates, secure the necessary right-of-way by gift, fee or condemnation, permits, appropriations, and to seek bids for and to construct said street improvements on Bendix Drive and on Cleveland Road. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Rollin E. Farrand, President s/ Thomas J. Brunner, Jr., Member s/ Peter H. Mullen, Member ATTEST: s/ Patricia DeClercq, Clerk Dated this 26th day of January, 1976. BID ADVERTLS-ING-APPROVED --AIRPORT INDUSTRIAL PARK. PHASE FOUR Mr. Farrand asked the Board for permission to advertise for bids for the Airport Industrial Park, Phase Four, with sealed bids to be received on March 1, 1976. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board authorized the advertising for sealed bids for Airport Industrial Park, Phase Four on January 30 and February 6, 13 and 20, with bids.to be received no later than 9:30 a.m, on Monday, March 1, 1976. STUDENT OBSERVER PRESENT Barton Tyl, student at Indiana University at South Bend, was present observing the Board of Public Works meeting. Members of the Board welcomed Mr. Tyl to the meeting. REGULAR MEETING JANUARY 26, 1976 BOND APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond received from Tom Davis had been properly executed and could be approved to 1/21/77. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the bond was approved to the date listed. REQUEST FOR TEMPORARY CHANGE OF NAME OF LA SALLE STREET The Board received a request from the Bicentennial.Committee of St. Joseph's Parish to change the name of LaSalle Street at Hill Street back to Water Street for one day only, February 8, 1976, in connection with the.Bicentennial celebration of the parish.. The change is being requested in order that the school children of the parish can be made familiar with some of the history of South Bend in the area of their school. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. FILING OF LETTER TO FIRS. MARTHA LADERER RE: WIDENER LANE SEWERS Mr. Farrand submitted to the Board a copy of a letter he sent to Mrs. Martha Laderer, 501 E. Widener Lane, in response to her comment at the public hearing held on the Widener Lane Sewer.Project that no tee was placed in front of her property. The letter indicated that Mr. Farrand had confirmed that no tee was put in, and that each property owner was assessed $100 when a tee was installed. Mrs. Laderer was advised that at such time as she wished to connect to the sewer, she could contact the Engineering Office and the location of the tap would be established. At that time, Mrs. Laderer would be asked to pay the $100 cost that would have been assessed if the tee had been included in the original project. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the letter was ordered filed. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 11:15 a.m. G. .ollin E. Farrand ATTEST: ,0 &, d" Patricia DeClercq, Clerk 1