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HomeMy WebLinkAbout01/05/76 Board of Public Works MinutesREGULAR MEETING JANUARY 5, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January 5, 1976. Present were Rollin E. Farrand, City Engineer; Thomas J. Brunner, Jr., City Attorney; and Peter H. Mullen, City Controller. Mayor Peter J. Nemeth was also present. SWEARING -IN OF NEW BOARD MEMBERS City Clerk Irene Gammon administered the oath of office as member of the Board of Public Works to Rollin E. Farrand, Thomas J. Brunner, Jr. and Peter H. Mullen. Mayor Nemeth congratulated the Board members and thanked them for serving on the Board. ORGANIZATION OF BOARD Mr. Brunner made a motion that Rollin E. Farrand be nominated to serve as President of the Board. The motion was seconded by Mr. Mullen and was carried. OPENING OF BIDS - ELEVATOR MAINTENANCE CONTRACT, PARKING GARAGES This was the date set for receiving bids for elevator maintenance for the two City Parking Garages. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Economy Elevators Bid was signed by Thomas A. Cavinder, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $480.00 per month There were no other bids received. Upon motion made by Mr. Farrand, seconded and carried, the bid was referred to the Department of Public Works for review and recommendation. PUBLIC HEARING - VACATION RESOLUTION NO. 3424 This being the date set hearing was held on Vacation Resolution No. 3424 for the vacation of the first north -south alley east of Walnut Street running North from the north right-of-way line of Sample Street to the south right-of-way line of the east -west alley between Fisher Street and Sample Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. William Lagodney was present, representing the petitioner John Molnar. Mr. Lagodney said Mr. Molnar was ill and unable to be present. Mr. Lagodney explained to the Board that he and Mr. Molnar live on opposite sides of this alley. The alley just north of this alley was vacated by the Board last fall. The alley is very small and is not used and the petitioner is requesting that it be vacated. Mr. Farrand then noted that the Area Plan Commission held a public hearing on the proposed vacation and has recommended it favorably to the Board of Public Works. No remonstrators appeared and no written remonstrances were received. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board ratified and confirmed Vacation Resolution No. 3424 and said alley is vacated. REGULAR MEETING JANUARY 5, 1976 FILING OF ASSESSMENT ROLL - FELLOWS -WIDENER LANE SANITARY SEWERS The Assessment Roll showing the final assessment for the Fellows Street -Widener Lane Sanitary Sewer Project, authorized under Improvement Resolution No. 3406, 1974, was filed with the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board adopted the Assessment Roll and set Monday, January 19, 1976 at 9:30 a.m. in the Board of Public Works Hearing Room as the time and place for holding a public hearing on the Assessment Roll. NO PARKING ON WEST SIDE OF 20TH STREET APPROVED The Bureau of Traffic and Lighting submitted a recommendation to the Board that No Parking signs be installed on the west side of 20th Street from Northside Boulevard to Mishawaka Avenue. Mr. Wadzinski, Manager of the Bureau of Traffic and Lighting, was present and informed the Board that the homes on that side of 20th Street, with the exception of one, are owned by Indiana University at South Bend and are used by them for general office purposes. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the recommendation to install the No Parking signs. NOTICE OF EFFECTIVE DATE OF ANNEXATION ORDINANCE NO. 5128 The Board received notification from Robert M. Parker, Chief Deputy City Attorney, that Annexation Ordinance No. 5128 covering the Gertrude Street -Linden Road annexation area, becomes effective January 2, 1976, and the area should be given city services. It was noted that the City has received complaints in the past regarding an auto salvage operation in that area, with unsightly dumping of abandoned vehicles and scrap parts. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board filed the notice and directed that the Board of Public Safety be requested to have an immediate investigation of the area made by the Environmental Protection Office, with a report to be made to the Board in two weeks. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were properly executed and could be approved: Contractor's - Nick T. Prymak to 12/31/76 Contractor's - Edward C. Hermann to 1/1/77 Contractor's - Dye Plumbing & Heating, Inc. to'l/l/77 Excavation - Dye Plumbing & Heating, Inc. to 1/1/77 Excavation - H. S. Altman Company to l/1/77 Excavation - Edward J. White, Inc. to 12/31/76 Contractor's - Woodcox Building to 12/31/76 Upon motion made,by Mr. Farrand, seconded by Mr. Mullen and carried, the bonds were approved toithe dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of December 19 through 26 was received. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the report was ordered filed. FILING OF CERTIFICATE OF INSURANCE A Certificate of Insurance from E-Rect-0, Inc. was submitted to the Board. The Certificate was reviewed by Deputy City Attorney Kathleen Cekanski and she recommended that it be filed by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the certificate was ordered filed. J REGULAR MEETING JANUARY 5, 1976 BID ACCEPTED — JANITORIAL SERVICES MUNICIPAL SERVICES FACILITY The Board received a report from Stanley Przybylinski, Bureau of Building Maintenance, that he had reviewed the bids received for Janitorial Services for the Municipal Services Facility for 1976 and he was recommending that the low bid of Servicemasters Building.Services, Inc. be accepted. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board accepted the low bid of Servicemasters Building Services, Inc. of $19,582.71 for Janitorial Services for the Municipal Services Facility, including the jail area, from February 1, 1976 through January 31, 1977. There being no further business to come before the Board, upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the meeting adjourned at 10:20 a.m. `Rollin E. Farrand ATTEST: Patricia DeCfercq, Clklrk