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HomeMy WebLinkAboutQuotation Award - Randolph St. Basin Emergency Repairs - Proj No. 116-083D - HRP Construction1316 CouNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Matthew Cain HRP Construction Inc. PO Box 266 South Bend, IN 46624 RE: Quotation Award — Randolph Street Basin Emergency Repairs Project No. I I6-083D Dear Mr. Cain: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works at its meeting held on November 22, 2016, awarded the above referenced quotation to you in the amount not to exceed $189,683.30, subject to funding. Please forward the following documents in one submittal by December 9 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Roger Nawrot, Engineering GARY A. GILGT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. WELLER THERESE J. DGRAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 22nd day of November, 2016, by and between, HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 116-083D DESCRIPTION: RANDOLPH STREET BASIN EMERGENCY REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NOT TO EXCEED $189,683.30 FUNDING: COIT The total bid for this improvement were those prices as received and accepted by the Board on the 20"' day of October, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS d o Gary t.. Gilot, President Elizabeth A. Maradik, Member a Therese J. Dorhu, Member � Aftest: Linda Clerk HRP CONSTRUCTION CO., INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 1 �,al: lt(RR.t Addendum 1 — Project No. 116-083D CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Randolph Street Basin Emergency Repair PROJECT NO. 116-083D QUOTES DUE AstebeF26 2016 October 20. 2016 (Must be completed for all quotes. Please type or print) Date: 10/20/16 Firm: HRP CONSTRUCTION INC. Address: 5777 Cleveland Road, P.O. Box 266 City/State/Zip: South Bend, IN 46624 Telephone Number: (574 ) 271-7800 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Randolph Street Basin Emergency Repair the City of South Bend, Indiana, in accordance with plans and specifications and Addendum 1 prepared by: The City of South Bend, Department of Public Works and dated October 3, 2016 1 for the sum of (enter the Total Quote as shown on the Proposal) See Attached ($ ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signalb Addendum b1, 10/16/16 Matthew D. Cain, President (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this day of 206 Subject to the following conditions: BOARD/� WORK Gary A. Gilot, resident Suzanna M. ritzb�rg Neemmber Elizabeth A. Maradik, Member Therese embe"M i� T James A. Mueller. Member Attest: Linda M. Martin, Clerk Version 9/1/2016 Page - 18 Public Works Quote Addendum 1 — Project No. 116-083D a� QUOTE/PROPOSAL v na CITY OF SOUTH BEND xas PROJECT NAME Randolph Street Basin Emergency Repair PROJECT NO. 116-083D QUOTES DUE 8stebe� 2046 October 20, 2016 — 10:30 AM EST Responding Firm Name: HRP CONSTRUCTION INC. Item No. Description Quanti Unit Unit Price Total Amount I Mobilization and LS 1 $ $ Demobilization r� 1 X ow. CIO Iovo. ao 2 Clearing Right -of -Way LS 1 $ $ 3 Concrete Spillway, Remove LS 1 $ $ /, of UD. 4)6) 4)U 4 Fence Gate, Remove LS 1 $ $ a SO. no 'R60.Oo 5 Fence, Remove LFT 212 $ $ /•SO 8/2.c)n 6 Stump, Grind EACH 2 $ $ ov gc�.00 7 Tree, Remove EACH 2 $ $ 8 Pavement Removal SYS 34 $ $ 30.00 no 9 Curb, Remove LFT 80.0 $ $ Oo [/OU.ov 10 Sidewalk, Remove SFT 250.0 $ $ a oo Soo. Do 11 Excavation, Unclassified LSUM 1 $ r '-/ loon. of) $ I zf, boo, on 12 Borrow CYS 494.0 $ ao-oo $ 9, 880190 13 Topsoil CYS 214 $ 3c3. oD $ ©o 14 Erosion Control Blanket SFT 6,650 $ $ .36 sn 15 High Performance Turf SFT 6,704 $ $ Reinforcement Mat (HPTRM)So1s.8o 16 Outlet Protection, Shoremax SFT 180 $ $ 17 Combination Curb & Gutter, LFT 80.0 $ �S vo $ (e boo. no Type B 18 Header Curb, Special LFT 52.0 $ $ 00 Version 7/28/2016 Contractor's Bid for Public Works - 22 Responding Firm Name: HRP CONSTRUCTION INC. Item No. Description Quantity Unit Unit Price Total Amount 19 Seed Mixture, Type U SYS 1,282 $ $ a.9a 3,717.k0 20 HMA for Patching, Type A SYS 25.0 $ $ I `J0.00 7j, JS6.00 21 Storm Pipe, RCP 111, 12" LFT 18.0 $ $ 30.,00 Syo. no 22 Storm Pipe, RCP 111, 15" LFT 38.0 $ $ 3 `J.00 330.o0 23 Storm Pipe, RCP 111, 18" LFT 71.0 $ $ yo.00 elD.no 24 Precast Concrete End Section EACH 1 $ (tt%b.ao $ lost) -Do for 18"Pie 25 Inlet, Type J 10 EACH 1 $ a moo, oo $ �, Soo. o0 26 Inlet, Type K 10 EACH 2 $ $ 27 Manhole, Type C4 EACH 1 $ y,S'ov.vo $ y,soo.00 28 Cellular Confinement System SFT 4,144 $ j�',coo $ 33;rS,�.00 29 Cellular Confinement System, TON 193 $ 35 oo $ (p rySS. 00 No. 2 Aggregate Infiill 30 Maintenance of Traffic LS 1 $ (a voo, o o $ Total Amount of Quote $ )S lq (a�3, 3c7 Firm: HRP CONSTRUCTION INC. Address: 5777 Cleveland Road. P City/State/Zip: South Bend, IN 46624 Telephone Number: ( 574) 271-7800 Fax Number: 5. 4 271 -0524 By (Signature) Matthew D. Cain, President (Printed Name of Person Signing) Version 7/28/2016 Contractor's Bid for Public Works - 23 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 15, 2016 Department Public Works Name Roger T. Nawrot Division/Bureau Engineering BPW Date November 22, 2016 Phone Extension 5932 Required Prior to Submittal to Board Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: n Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Information HRP Construction Co., Inc. ❑ El Yes ❑ No If Yes, Approved by U MBE U WBE ❑ No ❑ Yes Name of Company Randolph Street Basin emergency repairs 116-083D COIT 404-0602-431.31-06 $189, 683.30 Terms of Contract Not to Exceed Purpose/Description The quote award is subject to an additional appropriation by the City Council to the account which has been applied for. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Roger T. Nawrot, PE & PLS, Assistant City Engineer SUBJECT: Randolph Street Basin emergency repairs Project No. 116-083D DATE: November 14, 2016 On October 20, 2016, the Board of Public Works opened and read quotes for the above project. The Division of Engineering has reviewed them and found them correct except for the quote of LaPorte Construction Co., Inc. did not submit a 5% Bid Bond and JCI Bridge Group, Inc. had a error in an extension which increased their quote by $2,500,00. The quotes ranked as follows: Qouter Amount 1. HRP Construction Co., Inc. $189,683.30 2. Sel a Construction Co., Inc. $206,695.14 3. JCI Brid a Grou , Inc. $210,986.66 4. LaPorte Construction Co. Inc. $211,009.06 5. Walsh & Kelly, Inc. $218,755.66 The Division of Engineering recommends that the Board award the contract to HRP Construction Co..lnc., the lowest responsive/responsible quote, in the amount of $189,683.30 subject to additional Council appropriation for apportion of the funds that has been applied for. Division of Engineering has appropriated a portion of the funds from the COIT fund (404.0608.431.31-10). Enclosure Tabulation m \\\... .... .. • <<!4 „ !4!....... „ }! ... Q §!§!!! 2 !!!!!!! g ! d !!§!E!� ! }/ \\\�� }\� }(\y \\/\� 9 R G - � � � /. \ / : !,lr,,!®..11�.,,;! j///.��//�;���//\, � :,T�T�o 6 T�' = P�.�T ` )\(\((\(�\\�}()))(\ e ,r,; �§ ------\\\\\\}\.... ;Z;;; y ;} 3 ;; 3 ;;;; .,l,l�!!• �:°- --------------------- 2 ir _. 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 James Boyles Selge Construction Co., Inc. 2833 S. 111h St. Niles, MI 49120 RE: Quotation Award — Randolph Street Basin Emergency Repair Project No. 116-083D Dear Mr. Boyles: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, awarded the above referenced quotation to HRP Construction, Inc. in the amount not to exceed $189,683.30. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, c� - Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 RE: Quotation Award — Randolph Street Basin Emergency Repair Project No. 116-083D Dear Mr. Hilary: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, awarded the above referenced quotation to HRP Construction, Inc. in the amount not to exceed $189,683.30. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Carl Tungate JCI Bridge Group, Inc. PO Box 368 LaPorte, IN 46352 RE: Quotation Award — Randolph Street Basin Emergency Repair Project No. 116-083D Dear Mr. Tungate: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, awarded the above referenced quotation to HRP Construction, Inc. in the amount not to exceed $189,683.30. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. G1LOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Lori Schrad LaPorte Construction Co., Inc. PO Box 577 LaPorte, IN 46352 RE: Quotation Award — Randolph Street Basin Emergency Repair Project No. 116-083D Dear Ms. Schrad: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, awarded the above referenced quotation to HRP Construction, Inc. in the amount not to exceed $189,683.30. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, -nt Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU